Difference between revisions of "Admin Tools"

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== Event checkin tool ==
+
==Equipment Log==
=== Access ===
+
<div class="toclimit tocshow-1">
* ''Instructions on how to access it, including a URL''
+
[[Equipment log]]
* ''Groups of people who are able to use it''
 
=== How to use ===
 
* ''Directions on how to use it''
 
=== Known issues ===
 
* ''List of known issues''
 
=== Feature requests ===
 
* ''List of requested features''
 
  
== Event creation tool ==
+
__TOC__</div>
=== Access ===
 
* ''Instructions on how to access it, including a URL''
 
* ''Groups of people who are able to use it''
 
=== How to use ===
 
* ''Directions on how to use it''
 
=== Known issues ===
 
* ''List of known issues''
 
=== Feature requests ===
 
* ''List of requested features''
 
  
== Group Copy tool ==
+
==Event checkin tool==
=== Access ===
+
===Access===
* ''Instructions on how to access it, including a URL''
 
* ''Groups of people who are able to use it''
 
=== How to use ===
 
* ''Directions on how to use it''
 
=== Known issues ===
 
* ''List of known issues''
 
=== Feature requests ===
 
* ''List of requested features''
 
  
== Makerspace authorizations tool ==
+
*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzTzHbSwgypihr0zcuwAGafle-AhJn2R0vNflNJWVMPfHrFJf8%2Fexec Direct link]
=== Access ===
+
*Event Team, Instructors, Directors, IT, Leads
* ''Instructions on how to access it, including a URL''
 
* ''Groups of people who are able to use it''
 
=== How to use ===
 
* ''Directions on how to use it''
 
=== Known issues ===
 
* ''List of known issues''
 
=== Feature requests ===
 
* ''List of requested features''
 
  
== Member audit tools ==
+
===How to use===
=== Access ===
 
* ''Instructions on how to access it, including a URL''
 
* ''Groups of people who are able to use it''
 
=== How to use ===
 
* ''Directions on how to use it''
 
=== Known issues ===
 
* ''List of known issues''
 
=== Feature requests ===
 
* ''List of requested features''
 
  
== Member documentation tool ==
+
*Click the link above and login with your Google account that is a member of one of the groups with access.
=== Access ===
+
*Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
* ''Instructions on how to access it, including a URL''
+
*Click on the class you're checking people in for and give it a minute to load the list of registrants.
* ''Groups of people who are able to use it''
+
*When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
=== How to use ===
+
**If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
* ''Directions on how to use it''
+
*Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
=== Known issues ===
+
**If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
* ''List of known issues''
+
 
=== Feature requests ===
+
===Known issues===
* ''List of requested features''
+
 
 +
*You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.
 +
 
 +
===Feature requests===
 +
 
 +
*Digital/Online Waivers
 +
**Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
 +
 
 +
==Gift Cards==
 +
[[Gift cards]]
 +
 
 +
==Security system==
 +
===Access===
 +
 
 +
*https://security.makeict.org
 +
*Chief Security Officer and delegates
 +
 
 +
===Known issues===
 +
 
 +
*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug
 +
 
 +
===Feature requests===
 +
 
 +
*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement
 +
 
 +
==Event creation tool==
 +
===Access===
 +
 
 +
*[http://eventcreator.makeict.org eventcreator.makeict.org]
 +
*Event team
 +
 
 +
===How to use===
 +
 
 +
*https://docs.google.com/document/d/1l9AsQglbEP_yAZP4hXp4VV4-xMgtLbs6OnALGG1UqnY/edit
 +
 
 +
===Known issues===
 +
 
 +
*The "delete event" button does not notify attendees that the class is cancelled. It should only be used for fixing classes that were set up in error, or to cancel a class no one has signed up for.
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Group Copy tool==
 +
===Access===
 +
 
 +
*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzQv_mmWN9OzlRs-wigph8Py00R7lX-mzblW4U0SYAxdmQUh2U%2Fexec Direct link]
 +
*Administrators
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Makerspace authorizations tool==
 +
===Access===
 +
 
 +
*[https://script.google.com/macros/s/AKfycbzkQ_gNNmiyrzNfGHaDUuEHD8_enAYEW0Sg-LL_6au1tBMRz5H-Colzt6877ClwHRTo/exec Direct Link]
 +
*Administrators, Laser-heads, Leads, Directors, IT
 +
 
 +
===How to use===
 +
 
 +
*Log in with your MakeICT Google account
 +
*Select the authorization
 +
*Select the event to load attendees from
 +
**Or manually enter the desired date and emails of authorizees
 +
*Click the Authorize button next to each email address
 +
**Sometimes this fails and you will need to hit Retry
 +
 
 +
===Known issues===
 +
 
 +
*Sometimes the authorization fails. If this happens you will be presented with a retry button to make another attempt. It can occasionally take several attempts before it succeeds.
 +
*For some reason sometimes the google authorization with multiple logins will be stupid, and give a Page Not Found error
 +
**''If this happens open in a new private tab and login that way.''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
 
 +
==Meeting tasks list==
 +
===Access===
 +
 
 +
*[http://makeict.org/wiki/Meeting_Tasks Public link on wiki]
 +
 
 +
===How to use===
 +
 
 +
*Wait for it to load. It's slow; be patient.
 +
*Tasks are grouped by meeting date - each date is a link to the meeting minutes
 +
 
 +
===Known issues===
 +
 
 +
*Slow as molasses
 +
 
 +
===Feature requests===
 +
 
 +
*Speed it up
 +
 
 +
==Board decisions list==
 +
===Access===
 +
 
 +
*[http://makeict.org/wiki/Board_Decisions Public link on wiki]
 +
 
 +
===How to use===
 +
 
 +
*Wait for it to load. It's slow; be patient.
 +
*Decisions are grouped by meeting date - each date is a link to the meeting minutes
 +
 
 +
===Known issues===
 +
 
 +
*Slow as molasses
 +
 
 +
===Feature requests===
 +
 
 +
*Speed it up
 +
 
 +
 
 +
==Public Photo Album==
 +
===Access===
 +
 
 +
*[https://goo.gl/photos/M14PV7jCN297faHQ7 Public link]
 +
 
 +
===How to use===
 +
 
 +
*Click the link
 +
*Join the folder
 +
*Drag and drop
 +
 
 +
[[Category:best practices]]
 +
 
 +
==Waiver==
 +
[[Waiver]]
 +
 
 +
=Old=
 +
 
 +
==Orientation Sign in==
 +
===Access===
 +
 
 +
*[https://accounts.google.com/ServiceLogin?continue=https://script.google.com/macros/s/AKfycbycUxtlhjfHITR_Kp0N-SkzOdpGGVlQEjLNswJ0xkgdmYTswRQ/exec Direct link]
 +
*Administrators, Onboarding team
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
 
 +
==Member audit tools==
 +
===Access===
 +
 
 +
*[https://docs.google.com/spreadsheets/d/1RVOfHRwrt5PKmzcT5Ino3OHQ-U9pcEw8Z_SUt1rWqDg/edit#gid=1476714331 Google Sheets]
 +
*Directors
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''

Latest revision as of 14:21, 18 October 2023

Equipment Log

Event checkin tool

Access

  • Direct link
  • Event Team, Instructors, Directors, IT, Leads

How to use

  • Click the link above and login with your Google account that is a member of one of the groups with access.
  • Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
  • Click on the class you're checking people in for and give it a minute to load the list of registrants.
  • When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
    • If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
  • Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
    • If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.

Known issues

  • You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.

Feature requests

  • Digital/Online Waivers
    • Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.

Gift Cards

Gift cards

Security system

Access

Known issues

Feature requests

Event creation tool

Access

How to use

Known issues

  • The "delete event" button does not notify attendees that the class is cancelled. It should only be used for fixing classes that were set up in error, or to cancel a class no one has signed up for.

Feature requests

  • List of requested features

Group Copy tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Makerspace authorizations tool

Access

  • Direct Link
  • Administrators, Laser-heads, Leads, Directors, IT

How to use

  • Log in with your MakeICT Google account
  • Select the authorization
  • Select the event to load attendees from
    • Or manually enter the desired date and emails of authorizees
  • Click the Authorize button next to each email address
    • Sometimes this fails and you will need to hit Retry

Known issues

  • Sometimes the authorization fails. If this happens you will be presented with a retry button to make another attempt. It can occasionally take several attempts before it succeeds.
  • For some reason sometimes the google authorization with multiple logins will be stupid, and give a Page Not Found error
    • If this happens open in a new private tab and login that way.

Feature requests

  • List of requested features


Meeting tasks list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Tasks are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up

Board decisions list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Decisions are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up


Public Photo Album

Access

How to use

  • Click the link
  • Join the folder
  • Drag and drop

Waiver

Waiver

Old

Orientation Sign in

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features


Member audit tools

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features