Difference between revisions of "December 14 2017"

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Line 8: Line 8:
 
** At Large Director - Kip Landwehr
 
** At Large Director - Kip Landwehr
 
** At Large Director - Malissa Long
 
** At Large Director - Malissa Long
−
** At Large Director - Kez Cook
 
 
** Immediate Past President - Logan Pajunen
 
** Immediate Past President - Logan Pajunen
  
 
* Members
 
* Members
 +
** Jeremiah Burian
 +
** Barb Davis
 +
** Matthew Pogue
 +
** Tracy Hoover
 +
** Neal Mabe
  
 
== Standing Items ==
 
== Standing Items ==
Line 30: Line 34:
 
===Committees needing leads===
 
===Committees needing leads===
 
Can Kim send out the signup as drafted? Open lead positions
 
Can Kim send out the signup as drafted? Open lead positions
 +
*Need to find better way of communicating committee openings to members
 +
**May need leads more involved with finding volunteers for committees
 +
**Committee sign up sheet does not automatically mean someone is elected to that position
 +
**New committees to include:
 +
***Special Projects
 +
***Decluttering
 +
***New Building Search?
 
* IT
 
* IT
 +
**need to start transition plan
 
* New Building
 
* New Building
−
* Special Projects (includes electric bus)
+
**Jens helped find our current member
 +
**should include area ‘experts’
 +
**would prefer active members
 +
* Special Projects  
 +
** need to come up with a plan for the electric bus
 +
** 2017 Special Projects: Meme Cabinet
 +
** need to look at more collaborative projects
 +
** to be led by David Springs
 
* Art (includes consignment)
 
* Art (includes consignment)
 
* Decluttering
 
* Decluttering
Line 38: Line 57:
 
=== Committees With Reports===
 
=== Committees With Reports===
 
* Finance (David)
 
* Finance (David)
 +
** each area needs to make sure funds go thru the treasurer
 +
** need to keep visibility of what money is coming in and what is being spent
 +
** if areas run into suppliers that don’t accept the MakeICT credit card, we can set up accounts
 +
** BIG PICTURE: it is all one pot of money
 +
** need to make sure there is feedback on events, expenses, and payments
 +
** since the space if fairly filled, we should start looking at taking donations to pay for big ticket and large machines
 +
*** most equipement last year was purchased thru fund raising
 +
** unless we make more than $25,000 in the year, we do not need to pay sales tax
 +
** curtains and LED lights have helped cut utility costs in addition to this mild winter
 +
** need to start sitting money aside for a contingency plan/new location
 +
*** would like to put majority of funds into an interest account
 +
*** would need to have account signed by Pres, Vice Pres, Treasurer, and Secretary
 +
** Security cameras have been purchased
 +
*** will be used to help document incidents incase someone is injured or something happens to equipment
 +
**any money that comes in is put in envelopes, scanned, and recorded
 +
**if an area needs money for repairs/improvements/etc, do not be afraid to approach the treasurer about it
 +
**BUDGET TO BE APPROVED FOR 2018 IN JANUARY
 +
***Budget is responsibility of the board
 +
***{{todo|who=Kim|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=James|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=Rustin|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=Kip|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=Malissa|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=LaDeana|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=Logan|what=review Budget for 2018.|done=1}}
 +
***{{todo|who=Kez|what=review Budget for 2018.|done=1}}
 
* Membership and Events (LaDeana)
 
* Membership and Events (LaDeana)
 
** Science Hack Day February 17-18 (May be replaced with supporting a WSU event - Invent for the Planet?)  
 
** Science Hack Day February 17-18 (May be replaced with supporting a WSU event - Invent for the Planet?)  
Line 48: Line 93:
 
* Security (Matt P)
 
* Security (Matt P)
 
** Camera system update ($700 approved last meeting)
 
** Camera system update ($700 approved last meeting)
 +
*** System has been purchased and tested, to be installed soon
 +
*** Need to discuss with leads the best spot to put cameras
 
** ID badge enforcement date
 
** ID badge enforcement date
  

Latest revision as of 20:19, 18 January 2018

Roll Call

  • Board Members
    • President - Kim Burton
    • Vice President - James Lancaster
    • Treasurer - David Springs
    • Secretary - Rustin Atkeisson
    • At Large Director - LaDeana Dockery
    • At Large Director - Kip Landwehr
    • At Large Director - Malissa Long
    • Immediate Past President - Logan Pajunen
  • Members
    • Jeremiah Burian
    • Barb Davis
    • Matthew Pogue
    • Tracy Hoover
    • Neal Mabe

Standing Items

  • Approve previous minutes
  • Treasurer’s Report
    • Finance Committee Report

Program Reports

  • Makerspace
    • Front of the space arrangements (Thomas/Christian)
  • DevICT
  • Maker Academy/Outreach
  • Kansas Linux Fest (May)

Committee Reports

Kim updated Contact Information with all committee leads. Committee signup is at http://bit.ly/makeict11

Committees needing leads

Can Kim send out the signup as drafted? Open lead positions

  • Need to find better way of communicating committee openings to members
    • May need leads more involved with finding volunteers for committees
    • Committee sign up sheet does not automatically mean someone is elected to that position
    • New committees to include:
      • Special Projects
      • Decluttering
      • New Building Search?
  • IT
    • need to start transition plan
  • New Building
    • Jens helped find our current member
    • should include area ‘experts’
    • would prefer active members
  • Special Projects
    • need to come up with a plan for the electric bus
    • 2017 Special Projects: Meme Cabinet
    • need to look at more collaborative projects
    • to be led by David Springs
  • Art (includes consignment)
  • Decluttering

Committees With Reports

  • Finance (David)
    • each area needs to make sure funds go thru the treasurer
    • need to keep visibility of what money is coming in and what is being spent
    • if areas run into suppliers that don’t accept the MakeICT credit card, we can set up accounts
    • BIG PICTURE: it is all one pot of money
    • need to make sure there is feedback on events, expenses, and payments
    • since the space if fairly filled, we should start looking at taking donations to pay for big ticket and large machines
      • most equipement last year was purchased thru fund raising
    • unless we make more than $25,000 in the year, we do not need to pay sales tax
    • curtains and LED lights have helped cut utility costs in addition to this mild winter
    • need to start sitting money aside for a contingency plan/new location
      • would like to put majority of funds into an interest account
      • would need to have account signed by Pres, Vice Pres, Treasurer, and Secretary
    • Security cameras have been purchased
      • will be used to help document incidents incase someone is injured or something happens to equipment
    • any money that comes in is put in envelopes, scanned, and recorded
    • if an area needs money for repairs/improvements/etc, do not be afraid to approach the treasurer about it
    • BUDGET TO BE APPROVED FOR 2018 IN JANUARY
      • Budget is responsibility of the board
      • @TODO (Kim, no date): review Budget for 2018.
      • @TODO (James, no date): review Budget for 2018.
      • @TODO (Rustin, no date): review Budget for 2018.
      • @TODO (Kip, no date): review Budget for 2018.
      • @TODO (Malissa, no date): review Budget for 2018.
      • @TODO (LaDeana, no date): review Budget for 2018.
      • @TODO (Logan, no date): review Budget for 2018.
      • @TODO (Kez, no date): review Budget for 2018.
  • Membership and Events (LaDeana)
    • Science Hack Day February 17-18 (May be replaced with supporting a WSU event - Invent for the Planet?)
    • Next general meeting is March
    • Membership report
  • IT
    • Discourse transition plan in work
      • Backups
      • Subdomain and email should match (talk vs forum)
  • Security (Matt P)
    • Camera system update ($700 approved last meeting)
      • System has been purchased and tested, to be installed soon
      • Need to discuss with leads the best spot to put cameras
    • ID badge enforcement date

Committees Without Reports

  • Scholarships (Kim)
  • Outreach (Barb)
  • Makerfaire (James S)
  • Fundraising/Donor recognition (Paul M)
  • Communications (James L)
  • Strategic Vision (Malissa)
  • IT (Paul H)
  • Special Projects (Kip)

New Business

  • Strategic planning resources
    • January meeting is the goal. Join area lead + board?
  • NOMCON tickets
    • NOMCON June 9-10 Santa Fe New Mexico
  • Lake Afton Public Observatory
    • To be reviewed in email then approved at a board meeting
  • Spirit partnership
    • Mike H is meeting with them to learn more about the surplus process
  • IT Group

Decision Summary

    Task Summary

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