MakeICT Wiki - User contributions [en]

Board meeting 2022-10-20

2022-11-17T18:58:25Z

Ethan Doak: Created page with "=AGENDA= ==Attendance== ===Board Members=== *Rustin Atkeisson, President *Sherry Ibrahim, Vice President *Ethan Doak, Secretary *Aaron Rivers, At-Large *James Lancaster, At..."

=AGENDA=
==Attendance==
===Board Members===

*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Ethan Doak, Secretary
*Aaron Rivers, At-Large
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Doug Wilson, At-Large
*Gary Titus, Treasurer
*Jai Chauhan, Immediate-past President

===Members===
Mike Barushok
Michael Atherton
David Springs
Ernie Kind

==Standing Items==

*'''Thanks & Recognition'''
**Shaun Sigley and Rustin for representing MakeICT at National Drive Electric Week
**Sherry and Rustin for representing MakeICT at the Muse Meridian SteamPunk Carnival
**LaDeana and Malissa for representing MakeICT at the Wichita Public Library Tech Day
**Sarah D., Ethan D., Aaron, Sherry, Kim Nguyen, Gretchen Koch, Michael Atherton, Cas, Willow, Katie C., Dean Day, Patrick H., David H., Malissa, LaDeana, Ben Rogers, Ernie K, Jessica W, and Matthew Cleary for all of their help and hard work with the renaissance festival!
**Aaron, Ernie, Rustin, Dave Miller for putting up the Gallery Wall
**Jacob Dipietro and Matthew Cleary for creating a relationship with Wichita Board Game Group and adding MakeICT as an official meeting spot
**Kim Burton and the middle school volunteer effort.
**Gary Titus for all of his efforts getting the books ready for tax season

==Old Business==
===AED purchase===
AED was purchased!

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked August 18th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***Medium
***In Sedgwick County, Kansas, community level is Medium.
****If you are at high risk for severe illness, talk to your healthcare provider about whether you need to wear a mask and take other precautions
****Stay up to date with COVID-19 vaccines
****Get tested if you have symptoms
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County
https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Authorizations===
**Letterpress - working on it as of 7/21, will have it done before the 1st class
**First class on 10/26

===Discrimination and Harassment Policy/Committee===
*Next Meeting Tuesday Nov 1st
*Met Oct 18 and Jessica accepted a vice-chair possession
*committee is continuing to explore options for a policy
*They looked over Shana Chivon's proposal. The committee is interested in the a la carte option initially, and Sherry will see if she can attend the next meeting in 2 weeks.

===Bento swap===
*The treasurer has requested we stay with Bento for cards
*Cards for other areas are on their way

*The motion from the last meeting mentioned that we would only move forward if it did not mean we lost functionality. We would lose functionality with Emprise (the ability to scan in receipts easily), so this move has been canceled.

Previous Motion:
“Doug moves we shift from Bento cards to providing Emprise cards to those with funding privileges, pending no loss of functionality”

===Muse Meridian===
*We attended their steampunk carnival! Working with them to learn more about artist grants.

===Name change/fix?===
Necessary changes to the name change have been completed!

==New Business==

===Virtual vs In-Person Board Meetings===
*Ethan would like to standardize what we do for future board meetings.
*Option 1: We continue the “mostly virtual” with a maximum of 3-4 board members in-person. This allows easy AV setup (no live editing) because everyone can be right-up-next to a mic.
*Option 2: We go all in-person and give James a microphone and speakers.
**Revisit after the holiday season
**Will be going with Opt1 for the foreseeable future

===Treasurer’s Report - Gary===

**TLDR: We don’t have a Treasurer's report
**Gary spent most of this afternoon with Liz (our accountant(Tax Filer)
**Liz looked at the books and wasn’t too happy with what she was seeing
**Things were miscategorized and caused the PNL (Profit and Loss) Statements to look funny
**Leads spending money without Treasurers’ input is a “no-no”
**Bento was reconciled to the bank account but not to receipts
**Bento cards based on the opinion of Gary and Liz should go away in favor of area leads and others who spend money should buy the item, and then turn in a receipt for reimbursement.
**receipts are a necessity from Liz and Gary’s perspective.
**James and the others mentioned discussed consolidation between Wild Apricot and Quickbooks (we need a new way to track locker fees)
**All fundraising needs to come through the treasurer
**Receipts for ~6 months are missing that are needed for fund categorization
**Better Treasurer's report coming next month
**Discussion about a professional bookkeeper, Gary’s opinion is that we clean up the books before we get in a professional bookkeeper.
**Liz should have a cleaned-up version of the books next week
**Sherry feels we pester leads and if needed, turn off Bento cards if they don’t turn in receipts. James, David, and Gary agreed. James felt like they should have receipts turned in within 1 week.

The issue with the IRS Goes back to our founding, the IRS felt like the first 3-4 years of filing were incorrect and proposed a fine of $7,000. Liz filed everything needed to address that, but she has been waiting for 1+ year for a decision from the IRS. They said with Covid it will take a long time.

Sherry moves we approve whatever time the Treasurer feels needed to have the books fixed.
Some discussion about if we need a motion or if this is a “cost of doing business” and thus doesn’t require a motion.
James seconds the motion.
Motion carries by acclimation

===September Minutes Approval===
*Board to review minutes notes
https://wiki.makeict.org/wiki/September_15th_2022
Gary moves we approve the minutes
LaDeana seconds
Motion carries by acclimation

===December 3rd Event Monetary Request===
*The 10 Year Anniversary team would like to request the board for $300 to spend on a band for the event.
*Pending further quotes for things like food, decorations, special guest speakers.|
*Further discussion at the Finance committee meeting about the cost of catering food.
*Aaron thinks rather than catering food we do a potluck
*Most catering in Wichita would be $12-15/meal.
*The finance committee expressed interest in polling the membership to see who would be interested in attending
*40 for non-members, or $30 for members.
*Potentially lowering the vendor fee to $30 for non-members and $20 for members. (possibly 18 vendors in room 4, possibly use room 3 as well)
Aaron moves we approve spending $300 for the band.
Ethan seconds
Motion carries by acclimation

===Committee Chairperson election===
*Currently lead by the following people:
**Security - David Springs
**IT - Open for a committee lead
**Membership Committee - Jai Chauhan
**Communication - Sherry Ibrahim
**Community - ?? - Board moves to formally shut down the Community Committee
**Finance - Finance Committee has appointed the Treasurer, Gary Titus as Chair and Dan Kreis as Vice Chair.
**Fundraising - Ethan Doak
**Classroom - LaDeana Dockery
**Inventory and Procurement - Ben Rogers
**Discrimination and Harassment Policy (ad hoc) - Sherry Ibrahim
**Long Term Planning (ad hoc) - LaDeana Dockery
**Garden - Sean Sanderfur
**Visual Arts - Kim Nguyen
** Gallery - Ernie Kind

In the last meeting,
Ethan moved we approve the recommended chairpeople for
Multimedia - James Lancaster
Facilities - Joe Birzer
Sherry Seconds
Passes by acclamation

Aaron moves to adopt the slate as listed, while shutting down the community committee, and leaving the IT committee position unfilled.
Rustin Seconds
Motion carries by acclimation

===Visual Arts Area Formation===
*Michael Atherton, on behalf of the Visual Arts Committee requests for Visual Arts Committee to be allocated the North half of classroom one (closer to the closet) and to be reformed into the Visual Arts Area with Kim Nguyen as interim area lead until area leads are voted on this year.
*The visual arts committee was formed last meeting with Kim Nguyen as chairperson.

*Lots of donations were given for equipment for visual arts, including a full airbrush setup, as well as ‘full-blown’ darkroom which the committee does not have a space for. They would like to expand out and start doing more classes, and would like a dedicated space where they can do those classes.

Ethan moves that we dissolve the Visual Arts Committee, and create the Visual Arts Area with Kim as an interim lead, and allocate that area the North half of classroom 1.
LaDeana Seconds
Motion carries by acclimation

===Gallery Area New Interim Area Lead===
*The Gallery committee was formed in a previous meeting chaired by Ernie Kind
*The Gallery committee would like to be recognized as an area formally by the board
*Ernie would like to be instated as Interim Area Lead.
*The Committee will stay formed to determine the art that is displayed in the gallery. And how it is displayed
Gallery Committee(Area) Would like one set of the wooden cabinets in the south side of Room 4.
*The classroom committee will work with the Gallery committee to loan them the storage space they need in room 4.
*Ernie would like to make sure the Gallery Committee and Gallery Area stay separate entities.

Aaron moves we create the Gallery Area with Ernie as chairperson, and re-assign the space outside of Room 4 from the Gallery Committee to said Area.
Ethan seconds
Motion carries by acclimation

===Area/Committee Name Alignment===
*Need to clarify or propose a policy that makes it clear about what is an Area and what is a Committee
*Will be brought up for the next board meeting
*James Lancaster is working on the policy, please contact him by email or forum to help.

=== Collecting Demographic information ===
LaDeana on behalf of the fundraising committee would like to request the board to request the IT committee to add the Following Fields to wild apricot
Gender (four options, Male, Female, Nonbinary, Prefer to self-describe, Prefer not to answer)
Race and Ethnicity (Needs definitions?)
Socioeconomic Status

With any option, we’d like the data be collected after the member has gone through orientation and when they are printing their badge.

Options for gathering this info:
1. We can put it in Wild Apricot, unhashed/not anonymized. Anyone who has access to Wild Apricot could view the information. This would be pretty easy technically
2. Survey that would be sent out to the members. (yearly) Could be anonymous, fields we could collect would be greater.
3. Custom solutions could include hashed (anonymized/only accessed one-way, someone could ask us to edit their entry, but one could not find a member based on their information.
An external website, they log in with Wild Apricot (like with the event creator) this would create a reversible, keyed hash. Then that application could decode that.

Aaron moves we move forward with option 1 mentioned before, we ask the IT committee to work out a way to collect the above demographic information at the time of badge printing, as well as whenever a member would like to update their information by whatever means IT deems most reasonable. Specifically not anonymous.
Gary Seconds
7 in favor, 1 opposed, 1 not voting Motion Carries,

Jai moves we create and distribute amongst the members of MakeICT an anonymous poll seeking the demographic information required for the ARPA grant application on or before November 4th.
Ethan seconds
James will create that poll before/after the Room 2 Cleanup on Saturday.
Motion carries by acclimation

Fundraising will write the preamble for the poll email.

Membership met last night to discuss the collecting of demographic information on Wild Apricot.
We started with some assumptions:

the need for this information is to satisfy grant applications that require demographics of our membership population
potential members would be asked to provide us with demographics (race and gender) when creating their membership profiles
some method would be devised to obtain this information from our existing membership population
answering demographics questions on the member profile would be optional
We believe that asking members, potential and existing, to associate their accounts directly with information regarding their race or gender is not a good idea because:

Collecting this information from a potential member may give them pause. Gender identity and race are highly charged identifiers, therefore without a full explanation of the need for the information we may inadvertently create a situation at the creation of a membership profile, which is also a membership application, in which we have presented an additional burden on the person joining. To ask the question at the creation of a membership naturally leads to the question, “Why do you want to know?” to which even a good answer can be regarded with suspicion as it also leads to the question, “Will this information affect my candidacy for membership?”.

We do not currently tie gender identity or race identity to our application for membership. This adds a layer of protection from bias in our membership decisions. If these check boxes for race and gender identity are present on the profile, which again is the same for us as an application, then one can argue that they were part of the consideration in accepting or denying that person a place in our organization. We feel that ultimately we are better off with as little personally identifying demographic information as possible.

Compliance would remain low because the demographics are directly tied to a profile and optional

We would like to propose a different method for satisfying the grant application needs.
An anonymous aggregated poll of our membership through the polling function on Wild Apricot.
We can still collect the aggregate data necessary but without directly attributing race or gender identity to any single member. An anonymous poll will give us an understanding of our demographic makeup as a whole and may have the added advantage of greater immediate willingness to share gender and race identity with us, though all questions on the poll would remain optional to answer. Anonymous polling will also allow us to explain in depth at the outset why we need this information and how we will use this information while not being able to attribute said information to any individual.

Membership Committee hopes that you will take these issues into consideration.

Thank you on behalf of the committee,

JaiPal

*We should include a note about why we need this information.

===Donor Wall and Awards===
*The donor wall will become a part of the Fundraising committee, they will work on creating it and honoring donors to the space. The fundraising committee will look into the existence of the Donor wall and Awards Committee.

==Committee Reports==
Committees should consider their chairpeople in the next month before the election in September.

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===
*Meetings:
**Recurring: 4th Wednesday @ 8pm

===Events Committee - X===
*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===
*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===
*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===
*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)

===Letterpress - David===
*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====
* Suggested to see if people want to take over this.

===Garden - Sean Sandefur===
* Meetings 10am Sundays
*having meetings on Sundays

===IT - Tom Bloom===
* Next meeting ?

===Inventory - Anna DiSalvo/Wallis Mead===
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors)
Membership as of 2022-04-21: 466 (plus 2 donors)
Membership as of 2022-05-12: 462 (plus 2 donors)
Membership as of 2022-06-16: 459 (plus 2 donors)
Membership as of 2022-07-21: 457 (plus 2 donors)
Membership as of 2022-08-18: 456 (plus 2 donors)
Membership as of 2022-09-18: 445 (plus 2 donors)
Membership as of 2022-10-22: 452 (plus 2 donors)
*next meeting Monday Sept

===Outreach (and Education) - LaDeana Dockery===
*See Classroom above.

===Scholarships - x===
*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===
*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===
* See events
*

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====
*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*October 15th 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Tuesday September 20th @ 6pm
**Saturday October 8th @2:30pm
**Tuesday October 18th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Ethan moves we adjourn
LaDeana Seconds
Motion carries by acclimation

September 15th 2022

2022-10-20T23:39:30Z

Ethan Doak:

=AGENDA=
==Attendance==
===Board Members===

*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Ethan Doak, Secretary
*Jai Chauhan, Immediate-past President
*Aaron Rivers, At-Large
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Doug Wilson, At-Large
*Gary Titus, Treasurer

Absent:
===Members===

*Michael Atherton
*Kim Nguyen
*Patrick Hutchison
*David Springs

==Standing Items==

*'''Thanks & Recognition'''
**Ethan Doak, Jai Chauhan, Sherry Ibrahim, and everyone that helped with the Regatta! (and Sarah for cucumber sandwiches and lemonade)
**City of Augusta and Augusta PD for all of their help with the regatta
**JB, Joe Birzer, and Roy Lyons for the donation and installation of the AC in the screen printing lab

==Old Business==
===AED purchase===

*Progress Update
*$1650 for a Heartsine system community and school value pack from AED Superstore.

Jai will reach out to the Sedgwick County Health Department and the Red Cross to see if units can be purchased for less through them.

**Does the recommended unit have a training mode? No it does not but a training unit can be purchased.

Rustin moves we spend up to $2000 to order the Heartsine System or equivalent alternative after contacting the Red Cross for recommendation and determining how severe the backorder issue is.

Gary Seconds Motion carries by acclamation
===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked August 18th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***Medium
***In Sedgwick County, Kansas, community level is Medium.
****If you are at high risk for severe illness, talk to your healthcare provider about whether you need to wear a mask and take other precautions
****Stay up to date with COVID-19 vaccines
****Get tested if you have symptoms
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8
===Name alignment between various locations - Jai===

**Patrick & James L. to follow up with Tom B. to close this issue out
***Jai has provided a BEA (Amendment to Filing) form to Rustin to sign and return to the Secretary of State with a check for $20. Form sent on the 9-14-22
***Annual Filing is due every June 15th. There is no penalty for filing the Annual Report after June 15th so long as it is not filed later than September 15th of the same year.

Therefore it is optimal to file the annual report following the election of a new board in July.

**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Authorizations===

**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Descrimination and Harassment Policy/Committee===

*Had a meeting on August 30th
*Have started on the policy
*Received an offer for services to help write the policy
*Had 5 people show up for the meeting

===Treasurer Computer===

*Still need to meet with finance,
**Needs to have a minimum 17 inch (431.8mm) screen and also needs to run Linux (for the VPN) while also supporting office products (Virtual Machine or able to connect to the internet for Microsoft 360)
**IT thinks something about $500 could fit this bill
**Sherry moves that we allow IT to purchase and setup a laptop for the treasurer.

Aaron seconds Passes by acclamation
==New Business==
===Treasurer’s Report - Gary===

*Woodshop Fundraiser
*Working on paperwork to accept SKW Grant

*next finance meeting will be on Monday September 19th at 7:00pm
*MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

*Electricity bill went up to $1300
*Gas bill went down
*Gary is working on reconciling all of the books
**Has reconciled the bento cards
**Is finding a significant difference between amount recorded in quickbooks and what is in our bank accounts
**

===Bento Swap===

*Currently being charged monthly for use of the bento cards
*Takes 3 days to transfer funds or change limits
*We do not earn interest on any of the funds sitting in the bento account
*Emprise is willing to provide each area lead with a ‘card’ for no charge
*Suggest getting Emprise cards for each area lead and shut down the Bento cards once cards are received

Doug moves we shift from Bento cards to providing Emprise cards to those with funding privileges, pending no loss of functionality Sherry seconds Motion carried unanimously
===July Minutes Approval===

*Board to review August 5th minutes in September board meeting pending review by James and Ethan.
*Board to review August 18th minutes
*Rustin moves we approve the minutes from August 5th as well as August 18th

James Seconds Motion passes by acclamation
===Kansas Non-Profit Chamber of Commerce===

*Half the board recently met with the KNC to figure out ways to improve the structure
*In the process, the board learned of many opportunities through KNC that would help MakeICT grow by figuring out a way around some previous roadblocks
*By joining, this would also give members access to tools and resources on the KNC website
*Cost would be $150/yr
**Rustin moves we add ourselves to the nonprofit chamber of commerce
**LaDeana seconds

Motion passes by acclamation
===Muse Meridian===

*They would like to join MakeICT and use one of the classrooms possibly for storage and practicing music
*Part of the Meridian School, they have a stage and a podcast system. They help teach classes and help underserved students/youth. They would like to formally recognize a partnership with MakeICT.
*Potential for small concert events in the future
**Rustin moves to recognize Muse Meridian’s partnership with MakeICT and to encourage cross collaboration on future events and projects between organizations.

Sherry Seconds Motion passes by acclamation
===Brewing Event in November===

*John Maksimowicz represents the WIchita Homebrew Association
**Would like to host the event on Nov 5th at MakeICT
**Event would provide samples and explain the process
**Would be like a demonstration with a registration requiring attendees to be 21 or older (attendees need ID)
**Board requests that attendees present IDs if liquor is present for the event

===Committee Chairperson election===

*Currently lead by the following people:
**Security - Ken Steadman
**IT - Tom Bloom
**Membership Committee - Jai Chauhan
**Communication - Sherry Ibrahim
**Community - ?? - Suggest shutting down this committee
**Finance - Dan Kries
**Facilities - Saga Romig (Joe Birzer is willing to take over this committee)
**Fundraising - Ethan Doak
**Classroom - LaDeana Dockery
**Inventory and Procurement - Anna DiSalvo
**Descrimination and Harassment Policy (ad hoc) - Sherry Ibrahim
**Long Term Planning (ad hoc) - LaDeana Dockery
**Garden - Sean Sanderfur
**Visual Arts - Kim Nguyen
**AV - James Lancaster
**Gallery - Ernst Kind

**Jai moves to reject this list of committee chairpeople until each committee submits meeting minutes with their recommendation for a committee chairperson

Rustin tables this until next month Ethan will contact committees with the process for submitting a recommendation for committee leads

Ethan moves we approve the recommended chairpeople for Multimedia - James Lancaster Facilities - Joe Birzer Sherry Seconds Passes by acclamation
===2022 Board Meeting Dates===

*Review and approve dates for the 4th quarter of board meetings
*Normal Board meetings:
**October 20th (bwtb - Oct 15th)
**November 17th (bwtb - Nov 12th)
**December 15th (bwtb - Dec 10th)
*Quarterly Membership Meeting:
**December 17th (3rd Saturday of the December) 5pm

Aaron moves we accept the dates LaDeana Seconds Passes by acclamation
===Board Recognition of Visual Arts committee with following officers===
Chairperson - Kim Nguyen Secretary - Michael Atherton

Wiki: https://wiki.makeict.org/wiki/Visual_Arts_Committee Request for Allocation of Space: Classroom 1 Closet for storage of materials and tools for Visual Arts committee Sherry moves we formally recognize the visual arts committee, recognize Kim Nguyen as Chairperson, Michael Atherton as Secretary, and allot them the Classroom 1 Closet Aarron Seconds Passes by acclamation
===Gallery Wall===

*gallery wants a 20ft wall to display art pieces
**requests $400 for to build and create a wall outside of room 4 to display and showcase gallery pieces

The $400 would cover the cost of 2x4s, plywood, drywall, and mud and tape for a 20ft wall Would like to have the wall completed by the 26th for the first show The first show would feature an artist that will be leaving the country at the start of October Sherry moves we approve the request of the gallery committee Aaron seconds Passes by acclamation
==Committee Reports==
Committees should consider their chairpeople in the next month before the election in September.
===Classroom Management Committee - LaDeana Dockery===
===Communications - TBD===

*Meetings:
**Recurring: 4th Wednesday @ 8pm

===Events Committee - X===

*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===

*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===

*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===

*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)

===Letterpress - David===

*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====

*Suggested to see if people want to take over this.

===Garden - Sean Sandefur===

*Meetings 10am Sundays
*having meetings on Sundays

===IT - Tom Bloom===

*Next meeting ?

===Inventory - Anna DiSalvo/Wallis Mead===

*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors) Membership as of 2022-04-21: 466 (plus 2 donors) Membership as of 2022-05-12: 462 (plus 2 donors) Membership as of 2022-06-16: 459 (plus 2 donors) Membership as of 2022-07-21: 457 (plus 2 donors) Membership as of 2022-08-18: 456 (plus 2 donors) Membership as of 2022-09-18: 445 (plus 2 donors)

*next meeting Monday Sept

===Outreach (and Education) - LaDeana Dockery===

*See Classroom above.

===Scholarships - x===

*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===

*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===

*See events
*

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====

*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==
==Past Events==
==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*October 15th 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Tuesday September 20th @ 6pm
**Saturday October 8th @2:30pm
**Tuesday October 18th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}Gary moves we adjourn LaDeana Seconds
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Classroom Reservation and Rental Policy

2022-09-07T03:02:12Z

Ethan Doak: Protected "Classroom Reservation and Rental Policy" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

'''Purpose Statement:''' Classrooms are a valuable asset to our membership, providing space to work on projects, share skills, teach others, and generally accomplish our mission of learning and building community. In addition to making these spaces available to our membership, and in alignment with our mission, it is our goal to make this space available to the community at large so like minded individuals and organizations who share in our mission can engage and build community with us.

*Classrooms are available for reservation or rent to MakeICT members and non-members.
*Members may reserve rooms for meetings and gatherings with other members at no charge with 8 days advance notice.
Members may reserve regular classrooms for a cost of $25/hour or competitive rate with at least 8 days notice if the ratio exceeds 3 guests per member.
*Groups may apply to the Classroom Management Committee at least 8 days in to request adjustment of fees, and may petition the board of directors if the Classroom Management Committee declines.

*Room Reservations will be posted on the online room reservation calendar.
*Room Reservations must be accommodated by the membership. If a room is reserved in accordance with this policy then the room is for the exclusive use of the renting party for the period they have reserved it.
*Rooms which are not reserved are always available for the use of MakeICT members so long as their activity does not impinge on the rooms use by others.

Adopted by BOD [[July 25 2020 - Special Meeting|25 July 2020]].
Policy update adopted by board [[July_21st_2022]]

 

<noinclude>
[[Category:Rules and policies]]
</noinclude>

Classroom Reservation and Rental Policy

2022-09-07T03:02:04Z

Ethan Doak:

August 18th 2022

2022-09-07T02:52:30Z

Ethan Doak:

=AGENDA=
==Attendance==
===Board Members===

*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Aaron Rivers, At-Large
*Doug Wilson, At-Large
*Jai Chauhan, Immediate-past President

Absent:
*Gary Titus, Treasurer

===Members===
*David Springs
*Jeremiah Burian
*Kimdao Ward
*Mike Barushok
*Patrick Hutchison

==Standing Items==

*'''Thanks & Recognition'''
**Marti Secondine for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
**Thanks to Aaron Rivers, Joe Birzer, and David Miller for all their efforts in the woodshop ripping down chalkboards and putting up a wood rack
**Jason “the hippie guy” for being a great plant waterer

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===

**Patrick & James L. to follow up with Tom B. to close this issue out
***Jai says the state of Kansas does not consider a difference in our name with or without a space
***Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
***Filing was updated for June 15th
***need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Discrimination and Harassment Policy/Committee===
*Progress update
*Tuesday the 30th 7pm for first meeting

===Authorizations===

**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Discrimination and Harassment Policy/Committee===

*Progress update
*Tuesday the 30th 7pm for first meeting

==New Business==

===Treasurer’s Report - Gary===

===Treasurer’s Report - Gary===
*Woodshop Fundraiser
*More equipment purchased for woodshop

* next finance meeting will be on Monday September 19th at 6:30pm
* MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

===Treasurer Computer===
*given the issues and unreliability of accessing QB remotely, there is a need for a designated laptop for the treasurer that can connect to the internet and reliably
*QB issue was fixed on Gary’s PC
*Not a high urgency issue, but something we will continue to dig into
*QB online is $75/yr
*Issue was with the Accountant being certified with QB online
**Table motion to buy laptop until further discussion done with Gary and Finance
Request the Finance Committee provide a recommendation to the board.

===MakeICT 10yr anniversary party===
*December marks 10yrs of officially being a 501(c)(3) and it’s a Maker Monday!
*Looking at December 3rd for the event
*maker fair/open house combo
*considering live music from bands with makers involved (need to look into restrictions)
**PUD does not include live outdoor music (we do have some restrictions)
**Might be okay indoors
**From our PUD: “Live music, or music provided by a DJ, is an option for events and shall be located entirely within a building.”
**Tom Page Trio/Quatro/?? Is interested in playing
*need volunteer willing to champion this event
**Aaron Rivers would like to lead the event
**Kim Nguyen would also like to help with the event
**Motion to recognize champion and enable them to lead the event?

Rustin moves that we have a 10 year anniversary party on the 3rd of December with Aaron Rivers as Champion of that event.
Aaron seconds
Motion carried unanimously
{{Decision | Board intends to hold a 10 year anniversary party, Aaron Rivers will head the efforts}}

===Jewelry Room Move===
*Jewelry needs more room
*Considering moving into a part of room 1
*Move bike repair into cold metalshop
*LaDeana would like to have 2 nice classrooms available (may mean adding a/c to classroom 2 immediately)
*https://docs.google.com/document/d/1TzNhtqaBDKq8_2n7reYsdpgI8Zx-Qz5jGnbfHET_L-E/edit?usp=sharing
**Motion to approve move?
**PUD/code plan/building code/fire code concerns mean we may need to table this motion until further research can be completed.
*A visual arts meeting is scheduled for Monday the 22nd from 6-7.
Rustin will follow up with Jai to find the best contact with the city, to ask their opinions on this move.

===Recycling===

*Had considered getting a recycling can
**would have been residential sized and would be charged an extra $10/month
*Might have another option where the company would pay us to recycle
*ABC recycling picked up scrap from the metalshop this past month as well as aluminum
*Aluminum cans are no longer being accepted by some recyclers
*We do need to designate a spot to recycling station in both wings
*Instead of going with a service at this time, we will setup recycling bins and see how quickly they fill

===Future Planning===
*Revisit 5yr plan and see how we’re coming along with the last 5yr plan
*Need to establish a good 1yr budget to work for future years to come up with what is feasible in 5yrs
*Area leads need to submit a 1yr plan for each area
*Motion to establish a future planning ad hoc committee with LaDeana as chairperson/empress with the following goals
**Create a 1, and 5 year plan
**Suggest creating a policy that encourages future members large to be the next chairperson of the committee (work assignment)
LaDeana moves to establish a future planning ad hoc committee with LaDeana as chairperson/empress with the proceeding goals
**Rustin Seconds
6 Votes yes, 1 abstain
{{Decision | Created ad hoc committee with laDeana as chair to create 1 and 5 year plans and review committee policy}}

===Cardboard Regatta===

*Officially Recognize the cardboard regatta on the 27th of August
Insurance came back with restrictions for the event:
The additional premium to add this event to the policy would be $34.
All participants must sign liability waivers prior to competing in the boat race competition. Please forward a blank copy of the waiver.
Either professional police and/or medical personnel must be on sight to oversee the safety of the event.
Please note, participants will be excluded on the policy. Coverage is for spectators only.

*Potentially a motion that we give Rustin the power to make a decision.
*Police officer in KC min charge of about $38/hour, event is scheduled from 12-5. Totaling $190.
**Rustin moves we add the additional premium to our policy of $34 to allow us to do other outdoor events on a yearly basis.
LaDeana seconds.
Motion carries unanimously
{{Decision | Added a an additional premium to our Insurance to allow events off MakeICT Campus}}

Rustin moves we contact the City/County to see if police/medical professionals can be arranged, and the price. If, That price if above $200 will be submitted to the board for approval via email and/or phone call and reported on via the next board meeting, or that the event may be canceled, if the cost is not approved.
Sherry seconds
Motion carries unanimously
{{Decision | Approved a budget to have a police officer at the event}}

*Classroom 1 can be used for construction for the regatta, classroom 2 for overflow, but please check schedule to make sure a class is not going on

===Event tent purchase===
*The 10x10 tents aren’t great
*The 20x20 loaner tent we have been using for the renaissance fair is falling apart
*Can use up to a 20x30 tent for the renaissance fair
*need something that can be easily setup and doesn’t require a specific member to be there to setup
*currently looking at end of season sales on a lot of tents
*suggest getting a King Canopy 18x27 for $700 from Cabelas
**https://www.cabelas.com/shop/en/king-canopy-hercules-canopy-with-cover
Ethan moves we buy the tent
LaDeana seconds
Motion carries unanimously
{{Decision | A tent will be purchased for use at Ren Fair and similar events}}

 

==== '''Woodshop to requisition 7hp motor from old table saw''' ====

*Aaron and the Woodshop would like to use this motor to create an upgraded dust collection system for the woodshop.
*The old Table saw in question is more dangerous than the Sawstop machine currently used
*Don’t anticipate having the cyclone built this month
*Rustin moves to allow Aaron to use the motor from the table saw for a more industrial dust collection system, and sell the table to get it out of the maintenance shop. Funds generated from the sale of the table are to go to the woodshop.
Aaron Seconds
6 votes yes, 1 vote no
{{Decision | The Woodshop under Aaron will take the 7hp motor out of the old table saw for use in a dust collection system, and will sell the table}}

===AED purchase===
*Batteries are no longer available
*Our model of AED is no longer supported
**FDA ended support at the February of 2021
*New AEDs run near $2,000
*Jai will research and recommend an AED to the space.
*https://americanaed.com/aed-solutions/nonprofits?gclid=Cj0KCQjwxveXBhDDARIsAI0Q0x2_HWnFdN9eLQRrQzr3K9v76yavGTyBiN6pB5pOVmVqlrSSzrbuQUAaAn5AEALw_wcB
*http://www.aedgrant.com/aed-grant-packages-offered.htm
**Jai moves we approve paying up to $2000 for a new, usable AED Device to be usable in the space
James seconds
Motion carries unanimously
{{Decision | Budgeted up to $2000 to purchase a new Automated external defibrillator as the old one is out of support}}

===July Minutes Approval===
*Rustin moves to approve minutes from July 21st
**Second by LaDeana
Motion carries unanimously
*Board to review August 5th minutes in September board meeting pending review by James and Ethan.
{{Decision | July Minutes approved}}

===Schedule September Quarterly Meeting===
*next normal board meeting: Sept 15th 7pm
**Quarterly meeting Sept 25th 5pm (potluck ahead @5pm)
**Motion to set the next membership quarterly meeting to September 25th at 5pm.
***Second by LaDeana
Motion Carries unanimously by acclimation
{{Decision | Scheduled next Quarterly Board meeting for September 25th @5pm}}

===Communications - TBD===
*Meetings:
**Recurring: 4th Wednesday @ 8pm

===Events Committee - X===
*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===
*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===
*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===
*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look into BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===
*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====
* Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===
* Meetings 10am Sundays
*having meetings on Sundays
*have been hard at work on a walkway in the garden

===IT - Tom Bloom===
* Next meeting ?

===Inventory - Anna DiSalvo/Wallis Mead===
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors)
Membership as of 2022-04-21: 466 (plus 2 donors)
Membership as of 2022-05-12: 462 (plus 2 donors)
Membership as of 2022-06-16: 459 (plus 2 donors)
Membership as of 2022-07-21: 457 (plus 2 donors)
Membership as of 2022-08-18: 456 (plus 2 donors)
*next meeting Monday August 15th at 8pm

===Outreach (and Education) - LaDeana Dockery===
*See Classroom above.

===Scholarships - x===
*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===
*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===
* See events
*

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====
*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*September ?? 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Saturday 3rd @2:30pm
**Tuesday 20th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Aaron moves to adjourn
LaDeana seconds
Motion carries unanimously by acclimation

August 18th 2022

2022-09-07T02:39:12Z

Ethan Doak:

=AGENDA=
==Attendance==
===Board Members===

*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Aaron Rivers, At-Large
*Doug Wilson, At-Large
*Jai Chauhan, Immediate-past President

Absent:
*Gary Titus, Treasurer

===Members===
*David Springs
*Jeremiah Burian
*Kimdao Ward
*Mike Barushok
*Patrick Hutchison

==Standing Items==

*'''Thanks & Recognition'''
**Marti Secondine for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
**Thanks to Aaron Rivers, Joe Birzer, and David Miller for all their efforts in the woodshop ripping down chalkboards and putting up a wood rack
**Jason “the hippie guy” for being a great plant waterer

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===

**Patrick & James L. to follow up with Tom B. to close this issue out
***Jai says the state of Kansas does not consider a difference in our name with or without a space
***Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
***Filing was updated for June 15th
***need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Discrimination and Harassment Policy/Committee===
*Progress update
*Tuesday the 30th 7pm for first meeting

===Authorizations===

**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Discrimination and Harassment Policy/Committee===

*Progress update
*Tuesday the 30th 7pm for first meeting

==New Business==

===Treasurer’s Report - Gary===

===Treasurer’s Report - Gary===
*Woodshop Fundraiser
*More equipment purchased for woodshop

* next finance meeting will be on Monday September 19th at 6:30pm
* MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

===Treasurer Computer===
*given the issues and unreliability of accessing QB remotely, there is a need for a designated laptop for the treasurer that can connect to the internet and reliably
*QB issue was fixed on Gary’s PC
*Not a high urgency issue, but something we will continue to dig into
*QB online is $75/yr
*Issue was with the Accountant being certified with QB online
**Table motion to buy laptop until further discussion done with Gary and Finance
Request the Finance Committee provide a recommendation to the board.

===MakeICT 10yr anniversary party===
*December marks 10yrs of officially being a 501(c)(3) and it’s a Maker Monday!
*Looking at December 3rd for the event
*maker fair/open house combo
*considering live music from bands with makers involved (need to look into restrictions)
**PUD does not include live outdoor music (we do have some restrictions)
**Might be okay indoors
**From our PUD: “Live music, or music provided by a DJ, is an option for events and shall be located entirely within a building.”
**Tom Page Trio/Quatro/?? Is interested in playing
*need volunteer willing to champion this event
**Aaron Rivers would like to lead the event
**Kim Nguyen would also like to help with the event
**Motion to recognize champion and enable them to lead the event?

Rustin moves that we have a 10 year anniversary party on the 3rd of December with Aaron Rivers as Champion of that event.
Aaron seconds
Motion carried unanimously
{{Decision | Board intends to hold a 10 year anniversary party, Aaron Rivers will head the efforts}}

===Jewelry Room Move===
*Jewelry needs more room
*Considering moving into a part of room 1
*Move bike repair into cold metalshop
*LaDeana would like to have 2 nice classrooms available (may mean adding a/c to classroom 2 immediately)
*https://docs.google.com/document/d/1TzNhtqaBDKq8_2n7reYsdpgI8Zx-Qz5jGnbfHET_L-E/edit?usp=sharing
**Motion to approve move?
**PUD/code plan/building code/fire code concerns mean we may need to table this motion until further research can be completed.
*A visual arts meeting is scheduled for Monday the 22nd from 6-7.
Rustin will follow up with Jai to find the best contact with the city, to ask their opinions on this move.

===Recycling===

*Had considered getting a recycling can
**would have been residential sized and would be charged an extra $10/month
*Might have another option where the company would pay us to recycle
*ABC recycling picked up scrap from the metalshop this past month as well as aluminum
*Aluminum cans are no longer being accepted by some recyclers
*We do need to designate a spot to recycling station in both wings
*Instead of going with a service at this time, we will setup recycling bins and see how quickly they fill

===Future Planning===
*Revisit 5yr plan and see how we’re coming along with the last 5yr plan
*Need to establish a good 1yr budget to work for future years to come up with what is feasible in 5yrs
*Area leads need to submit a 1yr plan for each area
*Motion to establish a future planning ad hoc committee with LaDeana as chairperson/empress with the following goals
**Create a 1, and 5 year plan
**Suggest creating a policy that encourages future members large to be the next chairperson of the committee (work assignment)
LaDeana moves to establish a future planning ad hoc committee with LaDeana as chairperson/empress with the proceeding goals
**Rustin Seconds
6 Votes yes, 1 abstain
{{Decision | Created ad hoc committee with laDeana as chair to create 1 and 5 year plans and review committee policy}}

===Cardboard Regatta===

*Officially Recognize the cardboard regatta on the 27th of August
*Is a motion necessary?

===Event tent purchase===

*The 10x10 tents we have, aren’t great
*The 20x20 loaner tent we have been using for the renaissance fair is falling apart
*Can use up to a 20x30 tent for the renaissance fair
*need something that can be easily setup and doesn’t require a specific member to be there to setup
*would be nice to have something for other outdoor events or garden committee gatherings
*currently looking at end of season sales on a lot of tents
*suggest getting a King Canopy 18x27 for $700 from Cabelas
**https://www.cabelas.com/shop/en/king-canopy-hercules-canopy-with-cover
*Motion to approve purchase of tent?

 

==== '''Woodshop to requisition 7hp motor from old table saw''' ====

* Aaron and the Woodshop would like to use this motor to create an upgraded dust collection system for the woodshop.

* *The old Table saw in question is more dangerous than the Sawstop machine currently used.

==Area Reports==
Salina Art Week Report

==Committee Reports==
Committees should consider their chairpeople in the next month before the election in September.

===Awards Committee & Donor Wall - Jai===
===='''Next meeting not on calendar''': When?====

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===

*Meetings:
**Recurring: 4th Wednesday @ 8pm

===Events Committee - X===

*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===

*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===

*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===

*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look into BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===

*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====

*Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===

*Meetings 11am Sundays
*having meetings on Sundays
*have been hard at work on a walkway in the garden

===IT - Tom Bloom===

*Next meeting ?

===Inventory - Anna DiSalvo/Wallis Mead===

*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors)
Membership as of 2022-04-21: 466 (plus 2 donors)
Membership as of 2022-05-12: 462 (plus 2 donors)
Membership as of 2022-06-16: 459 (plus 2 donors)
Membership as of 2022-07-21: 457 (plus 2 donors)

*next meeting Monday August 15th at 8pm

===Outreach (and Education) - LaDeana Dockery===

*See Classroom above.

===Scholarships - x===

*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===

*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===

*See events
*

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====

*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*September ?? 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Saturday 3rd @2:30pm
**Tuesday 20th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

August 5th 2022

2022-09-07T02:32:08Z

Ethan Doak:

August 5th 2022

2022-09-07T02:30:20Z

Ethan Doak:

July 21st 2022

2022-09-07T02:17:25Z

Ethan Doak:

=AGENDA=
==Attendance==
===Board Members===
*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Gary Titus, Treasurer
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Doug Wilson, At-Large
*Aaron Rivers, At-Large
*Jai Chauhan, Immediate-past President

Absent:

===Members===

==Standing Items==

*'''Thanks & Recognition'''
** Bev Schellinger for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
** To everyone on the election committee for helping the election run smoothly

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County
https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===
**Patrick & James L. to follow up with Tom B. to close this issue out
*** Jai says the state of Kansas does not consider a difference in our name with or without a space
*** Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
*** Filing was updated for June 15th
*** need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Classroom Policy update -- James and LaDeana===

3+*https://docs.google.com/document/d/17xP1j24qWu-s2elVq7MmVaUFu5deagQyEiI5rp5HVA8/edit#
**Garden Committee is still working on their access policy (currently have a rental agreement, which is different)
Sherry Moves we accept the classroom policy as presented
LaDeana seconds
(7) in favor (1) abstain (1 not voting)

{{Decision | Adopted Classroom Policy as presented}}

===Authorizations===
**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Gallery Committee==
* Prior:
** https://docs.google.com/document/d/1M68JsFFxv6XoyNveegvQJwYVGFWWJk_R/edit
** https://docs.google.com/document/d/1CCyHDEEGi8q294FNS_K7G8EycdzuDYXZ/edit
* Ernst S Kind (chairperson), James Lancaster, Doug Wilson, LaDeana Dockery, Jim Hammer, and John Harrison. I will function as Chair until we get policy written, then the Chair will rotate.
*Need to start construction of wall in August
Planned first show at maker monday in September. - Punk Withanahchi will be our first featured Maker Member, with some iteration from the Cyber Garden.

Motion: Board motions to approve a gallery committee with Ernie Kind as chair.
Sherry Motions, Doug Seconds
All (8) in favor (1 not voting)
{{Decision | Gallery Committee created}}
==New Business==

===Treasurer’s Report - Gary===
*Woodshop Fundraiser
*More equipment purchased for woodshop

* next finance meeting will be on Monday August 15th at 6:30pm
* MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

** review trash service - decide if necessary to go to increased pickups or a larger dumpster depending on cost.
***currently paying $73/m for a 2yrd dumpster
***waste link offers a $125 for a 3yrd, and (if Rusty heard right, might have been $185), but a 4yrd might be $165
Aaron moves we move to a 3yrd dumpster at the earliest opportunity
Sherry seconds
All (8) in favor (1 not voting)
{{Decision | A 3 yard dumpster will be moved to at earliest opportunity}}

===Loan Progress===
- $4794 remaining of loan
-would leave $2594 after usual payment at the start of August
Electrical loan paid off
Sherry Moves we officially close the rotating line of credit with Equity bank
Jai seconds
All (8) in favor (1 not voting)
{{Decision | Remaining balance of loan with Equity Bank was paid off and line of credit closed}}

===Descrimination and Harassment Policy/Committee===
*MakeICT currently only has a statement showing our stance on discrimination and harassment
**To tackle the policy, it is recommended to create an ad hoc committee to review and create a policy to cover how issues related to discrimination and harassment are handled.
Motion to be presented by Sherry:

Sherry moves that the president appoint an ad hoc committee to:
Write a code of conduct with more detail than the current “be excellent to each other”
Create appropriate reporting mechanisms and policy for handling complaints on the code of conduct and anti discrimination policies
Determine appropriate outside resources to support the organization in handling complaints
Report the recommendations to the Board
Sherry is to be appointed the chairperson of the committee
Gary seconds
All (8) in favor (1 not voting)
{{Decision | Ad hoc committee will be created to create a detailed Code of Conduct}}

===Salina Artist thing - Malissa===
* review and approval of letting Malissa borrow 3 sewing machines for an event in Salina from July 25th to the 30th (which was discussed during the leads meeting 7/11)
* 2 classes of 7 to 11 yr olds (7 students in one class, 9 in the 2nd)
* request that she brings and displays flyers and banners with where the sewing machines go
* request that she takes photos and relays them on to the communications/multimedia committee to help advertise the event
Gary moves for the board to approve the use of 3 sewing machines as long as MakeICTs waivers are completed before the event.
Aaron seconded the motion,
All (8) in favor (1 not voting)
{{Decision | Approved lending Malissa 3 sewing machines for Salina event }}

==Area/Committee Reports==
2022-07-11 Leads Meeting Notes
https://docs.google.com/document/d/1dGQCndyhxNXAEdzTRakoN55v2CxGxMCdyX3DlDuAg2E/edit

===Awards Committee & Donor Wall - Jai===
===='''Next meeting not on calendar''': When?====

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===
*Effort has been put into documenting where to go for access to every media account associated to MakeICT
**May be putting together a wiki page to make it easier to find out where to go and who to talk to for access
*Meetings:
**Recurring: 4th Wednesday @ 8pm
** Motion to appoint Sherry Ibrahim as committee chairperson (Which will be until the normal election in Sept)

===Events Committee - X===
*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===
*On Calendar Tuesday 6:30
*Next task may be to look at how to spackle and reduce the echo in the West hallway

===Finance Committee - Dan Kries===
*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===
*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====
* Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===
* Meetings 11am Sundays
*having meetings on Sundays

===IT - Tom Bloom===
* Next meeting ?
* more interest is being taken into setting up classroom 2 as a computer room, but would need additional electrical circuits and networking done

===Inventory - Anna DiSalvo/Wallis Mead===
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
*Membership as of 2022-04-14: 467 (plus 2 donors)
*Membership as of 2022-04-21: 466 (plus 2 donors)
*Membership as of 2022-05-12: 462 (plus 2 donors)
*Membership as of 2022-06-16: 459 (plus 2 donors)
*Membership as of 2022-07-21: ???

===Outreach (and Education) - LaDeana Dockery===
*See Classroom above.

===Scholarships - x===
*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===

===Special Projects (and Makerfaire) - x===
* See events
*Ceiling tiles are being peeled off by Jai Christianson
** Need to look at a way to deaden the sound echoing from the concrete

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*Saturday August 13th at 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Tuesday 19th @ 6pm

==Decision Summary==
{{decision-summary}}

==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Rustin moves we go into executive session
LaDeana Seconds

July 21st 2022

2022-09-07T02:13:13Z

Ethan Doak:

=AGENDA=
==Attendance==
===Board Members===
*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Gary Titus, Treasurer
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Doug Wilson, At-Large
*Aaron Rivers, At-Large
*Jai Chauhan, Immediate-past President

Absent:

===Members===

==Standing Items==

*'''Thanks & Recognition'''
** Bev Schellinger for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
** To everyone on the election committee for helping the election run smoothly

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County
https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===
**Patrick & James L. to follow up with Tom B. to close this issue out
*** Jai says the state of Kansas does not consider a difference in our name with or without a space
*** Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
*** Filing was updated for June 15th
*** need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Classroom Policy update -- James and LaDeana===

3+*https://docs.google.com/document/d/17xP1j24qWu-s2elVq7MmVaUFu5deagQyEiI5rp5HVA8/edit#
**Garden Committee is still working on their access policy (currently have a rental agreement, which is different)
Sherry Moves we accept the classroom policy as presented
LaDeana seconds
(7) in favor (1) abstain (1 not voting)

{{Decision | Adopted Classroom Policy as presented}}

===Authorizations===
**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Gallery Committee==
* Prior:
** https://docs.google.com/document/d/1M68JsFFxv6XoyNveegvQJwYVGFWWJk_R/edit
** https://docs.google.com/document/d/1CCyHDEEGi8q294FNS_K7G8EycdzuDYXZ/edit
* Ernst S Kind (chairperson), James Lancaster, Doug Wilson, LaDeana Dockery, Jim Hammer, and John Harrison. I will function as Chair until we get policy written, then the Chair will rotate.
*Need to start construction of wall in August
Planned first show at maker monday in September. - Punk Withanahchi will be our first featured Maker Member, with some iteration from the Cyber Garden.

Motion: Board motions to approve a gallery committee with Ernie Kind as chair.
Sherry Motions, Doug Seconds
All (8) in favor (1 not voting)

==New Business==

===Treasurer’s Report - Gary===
*Woodshop Fundraiser
*More equipment purchased for woodshop

* next finance meeting will be on Monday August 15th at 6:30pm
* MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

** review trash service - decide if necessary to go to increased pickups or a larger dumpster depending on cost.
***currently paying $73/m for a 2yrd dumpster
***waste link offers a $125 for a 3yrd, and (if Rusty heard right, might have been $185), but a 4yrd might be $165
Aaron moves we move to a 3yrd dumpster at the earliest opportunity
Sherry seconds
All (8) in favor (1 not voting)

===Loan Progress===
- $4794 remaining of loan
-would leave $2594 after usual payment at the start of August
Electrical loan paid off
Sherry Moves we officially close the rotating line of credit with Equity bank
Jai seconds
All (8) in favor (1 not voting)

===Descrimination and Harassment Policy/Committee===
*MakeICT currently only has a statement showing our stance on discrimination and harassment
**To tackle the policy, it is recommended to create an ad hoc committee to review and create a policy to cover how issues related to discrimination and harassment are handled.
Motion to be presented by Sherry:

Sherry moves that the president appoint an ad hoc committee to:
Write a code of conduct with more detail than the current “be excellent to each other”
Create appropriate reporting mechanisms and policy for handling complaints on the code of conduct and anti discrimination policies
Determine appropriate outside resources to support the organization in handling complaints
Report the recommendations to the Board
Sherry is to be appointed the chairperson of the committee
Gary seconds
All (8) in favor (1 not voting)

===Salina Artist thing - Malissa===
* review and approval of letting Malissa borrow 3 sewing machines for an event in Salina from July 25th to the 30th (which was discussed during the leads meeting 7/11)
* 2 classes of 7 to 11 yr olds (7 students in one class, 9 in the 2nd)
* request that she brings and displays flyers and banners with where the sewing machines go
* request that she takes photos and relays them on to the communications/multimedia committee to help advertise the event
Gary moves for the board to approve the use of 3 sewing machines as long as MakeICTs waivers are completed before the event.
Aaron seconded the motion,
All (8) in favor (1 not voting)

==Area/Committee Reports==
2022-07-11 Leads Meeting Notes
https://docs.google.com/document/d/1dGQCndyhxNXAEdzTRakoN55v2CxGxMCdyX3DlDuAg2E/edit

===Awards Committee & Donor Wall - Jai===
===='''Next meeting not on calendar''': When?====

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===
*Effort has been put into documenting where to go for access to every media account associated to MakeICT
**May be putting together a wiki page to make it easier to find out where to go and who to talk to for access
*Meetings:
**Recurring: 4th Wednesday @ 8pm
** Motion to appoint Sherry Ibrahim as committee chairperson (Which will be until the normal election in Sept)

===Events Committee - X===
*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===
*On Calendar Tuesday 6:30
*Next task may be to look at how to spackle and reduce the echo in the West hallway

===Finance Committee - Dan Kries===
*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===
*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====
* Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===
* Meetings 11am Sundays
*having meetings on Sundays

===IT - Tom Bloom===
* Next meeting ?
* more interest is being taken into setting up classroom 2 as a computer room, but would need additional electrical circuits and networking done

===Inventory - Anna DiSalvo/Wallis Mead===
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
*Membership as of 2022-04-14: 467 (plus 2 donors)
*Membership as of 2022-04-21: 466 (plus 2 donors)
*Membership as of 2022-05-12: 462 (plus 2 donors)
*Membership as of 2022-06-16: 459 (plus 2 donors)
*Membership as of 2022-07-21: ???

===Outreach (and Education) - LaDeana Dockery===
*See Classroom above.

===Scholarships - x===
*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===

===Special Projects (and Makerfaire) - x===
* See events
*Ceiling tiles are being peeled off by Jai Christianson
** Need to look at a way to deaden the sound echoing from the concrete

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*Saturday August 13th at 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Tuesday 19th @ 6pm

==Decision Summary==
{{decision-summary}}

==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Rustin moves we go into executive session
LaDeana Seconds

Board Meeting 2022-08-5 Special

2022-08-19T02:09:15Z

Ethan Doak:

'''Attendance:'''

'''Board Members:'''

*Rustin Atkeisson
*Sherry Ibrahim
*Ethan Doak
*Aaron Rivers
*Doug WIlson
*LaDeana Dockery
*James Lancaster

'''Membership:'''

Brad Cozine

Brian

Cathy Bowman

Christian Kidel

Dave Miller

David Springs

Erik D

Kim Ward

Malissa Long

Michael Atherton

Michelle Lefavor

Mike Barushok

Patrick Hutchison

Sarah Denton

Scott Sullivan

Steve Owens

Steve Saner

Wesley Timmerman

'''Guidelines'''

1. Comments should be kept brief and concise
2. Comments need to be kept on topic
3. Comments from others should be treated with respect and without being interrupted
4. Speakers commenting for more than 3 minutes will be asked to wrap up their comment
5. Since this is a virtual meeting, please mute your mic when not talking
6. Names of people involved should be kept anonymous
7. When you would like to speak, select the 'raise hand' button in google meets and wait for the secretary to recognize you before speaking. Speakers will be selected in order of hand raises.
8. Any speaker that cannot follow these guidelines will be muted as necessary and removed if it becomes a problem

The board will address issues brought before us with concern and dignity.

This meeting is not for any other business before the board.

*'''Call to order'''

**Prepared comments sent to the board will be read at this time

Statement read by Vice President Sherry written by Jessica.
Statement from Malissa.

**'''Board member comments'''

Jai commented
Rustin commented
Sherry commented
Aaron commented
LaDeana commented
Ethan commented
James commented
Doug commented

**'''Member in Question Comments'''

Member in Question commented

**'''Membership comments'''

*Members commented 
*'''Closing Board/Member in Question Comments''' 

Aaron moves to adjourn the meeting with a continuation of Brads

Following the the following 2 stipulations:

Member in Question gets signatures from 6 board members on a filled out Key Form. After 3 months from this date.

That they describe the work they have done in therapy and in anger management class to respond to feedback in a more healthy manner.

Ethan Seconds

Motion passes unanimously, meeting adjourned.

Board Meeting 2022-08-5 Special

2022-08-18T22:16:03Z

Ethan Doak:

'''Attendance:'''

'''Board Members:'''

*Rustin Atkeisson
*Sherry Ibrahim
*Ethan Doak
*Aaron Rivers
*Doug WIlson
*LaDeana Dockery
*James Lancaster

'''Membership:'''

Brad Cozine

Brian

Cathy Bowman

Christian Kidel

Dave Miller

David Springs

Erik D

Kim Ward

Malissa Long

Michael Atherton

Michelle Lefavor

Mike Barushok

Patrick Hutchison

Sarah Denton

Scott Sullivan

Steve Owens

Steve Saner

Wesley Timmerman

'''Guidelines'''

1. Comments should be kept brief and concise
2. Comments need to be kept on topic
3. Comments from others should be treated with respect and without being interrupted
4. Speakers commenting for more than 3 minutes will be asked to wrap up their comment
5. Since this is a virtual meeting, please mute your mic when not talking
6. Names of people involved should be kept anonymous
7. When you would like to speak, select the 'raise hand' button in google meets and wait for the secretary to recognize you before speaking. Speakers will be selected in order of hand raises.
8. Any speaker that cannot follow these guidelines will be muted as necessary and removed if it becomes a problem

The board will address issues brought before us with concern and dignity.

This meeting is not for any other business before the board.

*'''Call to order'''

**Prepared comments sent to the board will be read at this time

Statement read by Vice President Sherry written by Jessica.
Statement from Malissa.

**'''Board member comments'''

Jai commented
Rustin commented
Sherry commented
Aaron commented
LaDeana commented
Ethan commented
James commented
Doug commented

**'''Member in Question Comments'''

Member in Question commented

**'''Membership comments'''

*Members commented 
*'''Closing Board/Member in Question Comments''' 

Aaron moves to adjourn the meeting with a continuation of Member in Question's suspension.

Until the following the the following 2 prerequisites are met:

Member in Question gets signatures from 6 board members on a filled out Key Form. After 3 months from this date.

That they describe the work they have done in therapy and in anger management class to respond to feedback in a more healthy manner.

Ethan Seconds

Motion passes unanimously, meeting adjourned.

Board Meeting 2022-08-5 Special

2022-08-18T22:11:40Z

Ethan Doak: Protected "Board Meeting 2022-08-5 Special" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

8/5/2022
Special Board Meeting

Attendance
Board Members:
*Rustin Atkeisson
*Sherry Ibrahim
*Ethan Doak
*Aaron Rivers
*Doug WIlson
*LaDeana Dockery
*James Lancaster

Membership:
Brad Cozine
Brian
Cathy Bowman
Christian Kidel
Dave Miller
David Springs
Erik D
Kim Ward
Malissa Long
Michael Atherton
Michelle Lefavor
Mike Barushok
Patric Hutchison
Sarah Denton
Scott Sullivan
Steve Owens
Steve Saner
Wesley Timmerman

Guidelines

1. Comments should be kept brief and concise
2. Comments need to be kept on topic
3. Comments from others should be treated with respect and without being interrupted
4. Speakers commenting for more than 3 minutes will be asked to wrap up their comment
5. Since this is a virtual meeting, please mute your mic when not talking
6. Names of people involved should be kept anonymous
7. When you would like to speak, select the 'raise hand' button in google meets and wait for the secretary to recognize you before speaking. Speakers will be selected in order of hand raises.
8. Any speaker that cannot follow these guidelines will be muted as necessary and removed if it becomes a problem

The board will address issues brought before us with concern and dignity.

This meeting is not for any other business before the board.

*Call to order

**Prepared comments sent to the board will be read at this time

Statement read by Vice President Sherry written by Jessica.
Statement from Malissa.

**Board member comments
Jai commented
Rustin commented
Sherry commented
Aaron commented
LaDeana commented
Ethan commented
James commented
Doug commented

**Member in Question Comments
Member in Question commented

**Membership comments

**Closing Board/Member in Question Comments

*Motion:
*Board motions to revoke their membership. Their membership can be reconsidered in 6 months (6 February 2023)

Aaron moves to adjourn the meeting with a continuation of Brads
Following the the following 2 stipulations:
Member in Question gets signatures from 6 board members on a filled out Key Form. After 3 months from this date.

That they describe the work they have done in therapy and in anger management class to respond to feedback in a more healthy manner.

Ethan Seconds

Motion passes unanimously, meeting adjourned.

*After membership revocation, someone can still become a member later.
1. The individual would have to submit their key application directly to the board
2. The individual would have to request access from IT to get access again
Further details can be found on the wiki: https://wiki.makeict.org/wiki/Standing_rules

Board Meeting 2022-08-5 Special

2022-08-18T22:11:09Z

Ethan Doak: Created page with "8/5/2022 Special Board Meeting Attendance Board Members: *Rustin Atkeisson *Sherry Ibrahim *Ethan Doak *Aaron Rivers *Doug WIlson *LaDeana Dockery *James Lancaster Members..."

August 18th 2022

2022-08-17T20:16:16Z

Ethan Doak: /* New Business */

=AGENDA=
==Attendance==
===Board Members===

*Rustin Atkeisson, President
*Sherry Ibrahim, Vice President
*Gary Titus, Treasurer
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Aaron Rivers, At-Large
*Doug Wilson, At-Large
*Jai Chauhan, Immediate-past President

Absent:

===Members===

==Standing Items==

*'''Thanks & Recognition'''
**Marti Secondine for her help getting the treasurer paperwork together and sitting down to help Gary up to speed

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===

**Patrick & James L. to follow up with Tom B. to close this issue out
***Jai says the state of Kansas does not consider a difference in our name with or without a space
***Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
***Filing was updated for June 15th
***need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Authorizations===

**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Descrimination and Harassment Policy/Committee===

*Progress update

==New Business==

===Treasurer’s Report - Gary===

*Woodshop Fundraiser
*More equipment purchased for woodshop

*next finance meeting will be on Monday September 19th at 6:30pm
*MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

===Treasurer Computer===

*given the issues and unreliability of accessing QB remotely, there is a need for a designated laptop for the treasurer that can connect to the internet and reliably
**Motion to approve budget to purchase laptop specifically for treasurers use?

===MakeICT 10yr anniversary party===

*Monday Dec 12th marks 10yrs of officially being a 501(c)(3) and it’s a Maker Monday!
*maker fair/open house combo
*live music from bands with makers involved
*need volunteer willing to champion this event
**Motion to recognize champion and enable them to lead the event?

===Jewelry Room Move===

*Jewelry needs more room
*Considering moving into a part of room 1
*Move bike repair into cold metalshop
*LaDeana would like to have 2 nice classrooms available (may mean adding a/c to classroom 2 immediately)
**Motion to approve move?

===Recycling===

*Had considered getting a recycling can
**would have been residential sized and would be charged an extra $10/month
*Might have another option where the company would pay us to recycle
**Motion to get a recycling program going?

===Future Planning===

*Revisit 5yr plan and see how we’re coming along with the last 5yr plan
*Need to establish a better 1yr budget to work for future years to come up with what is feasible in 5yrs
*Motion to re-establish a future planning committee?

===Cardboard Regatta===

*Officially Recognize the cardboard regatta on the 27th of August
*Is a motion necessary?

===Event tent purchase===

*The 10x10 tents we have, aren’t great
*The 20x20 loaner tent we have been using for the renaissance fair is falling apart
*Can use up to a 20x30 tent for the renaissance fair
*need something that can be easily setup and doesn’t require a specific member to be there to setup
*would be nice to have something for other outdoor events or garden committee gatherings
*currently looking at end of season sales on a lot of tents
*suggest getting a King Canopy 18x27 for $700 from Cabelas
**https://www.cabelas.com/shop/en/king-canopy-hercules-canopy-with-cover
*Motion to approve purchase of tent?

 

==== '''Woodshop to requisition 7hp motor from old table saw''' ====

* Aaron and the Woodshop would like to use this motor to create an upgraded dust collection system for the woodshop.

* *The old Table saw in question is more dangerous than the Sawstop machine currently used.

==Area Reports==
Salina Art Week Report

==Committee Reports==
Committees should consider their chairpeople in the next month before the election in September.

===Awards Committee & Donor Wall - Jai===
===='''Next meeting not on calendar''': When?====

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===

*Meetings:
**Recurring: 4th Wednesday @ 8pm

===Events Committee - X===

*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===

*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===

*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===

*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look into BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===

*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====

*Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===

*Meetings 11am Sundays
*having meetings on Sundays
*have been hard at work on a walkway in the garden

===IT - Tom Bloom===

*Next meeting ?

===Inventory - Anna DiSalvo/Wallis Mead===

*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors)
Membership as of 2022-04-21: 466 (plus 2 donors)
Membership as of 2022-05-12: 462 (plus 2 donors)
Membership as of 2022-06-16: 459 (plus 2 donors)
Membership as of 2022-07-21: 457 (plus 2 donors)

*next meeting Monday August 15th at 8pm

===Outreach (and Education) - LaDeana Dockery===

*See Classroom above.

===Scholarships - x===

*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===

*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===

*See events
*

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====

*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*September ?? 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Saturday 3rd @2:30pm
**Tuesday 20th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Board Meeting 2022-07-21

2022-07-26T23:51:56Z

Ethan Doak: update

=AGENDA=
==Attendance==
===Board Members===

*Sherry Ibrahim, Vice President
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Aaron Rivers, At-Large
*Rustin Atkeisson, President
*Doug Wilson, At-Large
*Jai Chauhan, Immediate-past President
*Gary Titus, Treasurer

Absent:

===Members===

*Mike Barushok
*David Springs
*Ernie S Kind
*Paul Tyson
*Malissa Long

==Standing Items==

*'''Thanks & Recognition'''
**Bev Schellinger for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
**Steve Owens for helping to train up the new board in wild apricot
**To everyone on the election committee for helping the election run smoothly
**Anonymous non-member and member donors who helped the woodshop with donations and acquisitions of tools

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===

**Patrick & James L. to follow up with Tom B. to close this issue out
***Jai says the state of Kansas does not consider a difference in our name with or without a space
***Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
***Filing was updated for June 15th
***need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Classroom Policy update -- James and LaDeana===

3+*https://docs.google.com/document/d/17xP1j24qWu-s2elVq7MmVaUFu5deagQyEiI5rp5HVA8/edit#

**Garden Committee is still working on their access policy (currently have a rental agreement, which is different)

Sherry Moves we accept the classroom policy as presented
LaDeana seconds
(7) in favor (1) abstain (1 not voting)

===Authorizations===

**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Gallery Committee==

*Prior:
**https://docs.google.com/document/d/1M68JsFFxv6XoyNveegvQJwYVGFWWJk_R/edit
**https://docs.google.com/document/d/1CCyHDEEGi8q294FNS_K7G8EycdzuDYXZ/edit
*Ernst S Kind (chairperson), James Lancaster, Doug Wilson, LaDeana Dockery, Jim Hammer, and John Harrison. I will function as Chair until we get policy written, then the Chair will rotate.
*Need to start construction of wall in August

Planned first show at maker monday in September. - Punk Withanahchi will be our first featured Maker Member, with some iteration from the Cyber Garden.

**Gallery was not formed as a committee,

Motion: Board motions to approve a gallery committee with Ernie Kind as chair.

Sherry Motions, Doug Seconds

All (8) in favor (1 not voting)

==New Business==

===Treasurer’s Report - Gary===

*Woodshop Fundraiser
*More equipment purchased for woodshop

*next finance meeting will be on Monday August 15th at 6:30pm
*MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

**review trash service - decide if necessary to go to increased pickups or a larger dumpster depending on cost.
***currently paying $73/m for a 2yrd dumpster
***waste link offers a $125 for a 3yrd, and (if Rusty heard right, might have been $185), but a 4yrd might be $165

Aaron moves we move to a 3yrd dumpster at the earliest opportunity

Sherry seconds

All (8) in favor (1 not voting)

===Loan Progress===
- $4794 remaining of loan
-would leave $2594 after usual payment at the start of August
Electrical loan paid off

Sherry Moves we officially close the rotating line of credit with Equity bank

Jai seconds

All (8) in favor (1 not voting)

===Descrimination and Harassment Policy/Committee===

*MakeICT currently only has a statement showing our stance on discrimination and harassment
**To tackle the policy, it is recommended to create an ad hoc committee to review and create a policy to cover how issues related to discrimination and harassment are handled.

Motion to be presented by Sherry:

Sherry moves that The president appoint an ad hoc committee to: |

Write a code of conduct with more detail than the current “be excellent to each other”
Create appropriate reporting mechanisms and policy for handling complaints on the code of conduct and anti discrimination policies

Determine appropriate outside resources to support the organization in handling complaints
Report the recommendations to the Board

Sherry is to be appointed the chairperson of the committee

Gary seconds

All (8) in favor (1 not voting)

===Salina Artist thing - Malissa===

*review and approval of letting Malissa borrow 3 sewing machines for an event in Salina from July 25th to the 30th (which was discussed during the leads meeting 7/11)
*2 classes of 7 to 11 yr olds (7 students in one class, 9 in the 2nd)
*request that she brings and displays flyers and banners with where the sewing machines go
*request that she takes photos and relays them on to the communications/multimedia committee to help advertise the event

Gary moves for the board to approve the use of 3 sewing machines as long as MakeICTs waivers are completed before the event.

Aaron seconded the motion,

All (8) in favor (1 not voting)

==Area Reports==
2022-07-11 Leads Meeting Notes

==Committee Reports==
Committees should consider their chairpeople in the next month before the election in September.

===Awards Committee & Donor Wall - Jai===
===='''Next meeting not on calendar''': When?====

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===

*Meetings:
**Recurring: 4th Wednesday @ 8pm

Ethan Motions to appoint Sherry Ibrahim as committee chairperson (Which will be until the normal election in Sept)
LaDeana Seconds
All (8) in favor (1 not voting)

===Events Committee - X===

*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===

*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===

*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===

*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===

*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====

*Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===

*Meetings 11am Sundays
*having meetings on Sundays

===IT - Tom Bloom===

*Next meeting ?
*more interest is being taken into setting up classroom 2 as a computer room, but would need additional electrical circuits and networking done

===Inventory - Anna DiSalvo/Wallis Mead===

*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors)
Membership as of 2022-04-21: 466 (plus 2 donors)
Membership as of 2022-05-12: 462 (plus 2 donors)
Membership as of 2022-06-16: 459 (plus 2 donors)
Membership as of 2022-07-21: 457 (plus 2 donors)

*next meeting Monday August 15th at 8pm

===Outreach (and Education) - LaDeana Dockery===

*See Classroom above.

===Scholarships - x===

*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===

*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===

*See events
*Ceiling tiles are being peeled off by Jai Christianson
**Need to look at a way to deaden the sound echoing from the concrete

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====

*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*Saturday August 13th at 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Tuesday 19th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Rustin moves we go into executive session
LaDeana Seconds

Board Meeting 2022-07-21

2022-07-26T23:47:07Z

Ethan Doak: added notes

=AGENDA=
==Attendance==
===Board Members===

*Sherry Ibrahim, Vice President
*Ethan Doak, Secretary
*James Lancaster, At-Large
*LaDeana Dockery, At-Large
*Aaron Rivers, At-Large
*Rustin Atkeisson, President
*Doug Wilson, At-Large
*Jai Chauhan, Immediate-past President
*Gary Titus, Treasurer

Absent:

===Members===
* Mike Barushok
* David Springs
* Ernie S Kind
* Paul Tyson
* Malissa Long

==Standing Items==

*'''Thanks & Recognition'''
** Bev Schellinger for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
** Steve Owens for helping to train up the new board in wild apricot
** To everyone on the election committee for helping the election run smoothly
** Anonymous non-member and member donors who helped the woodshop with donations and acquisitions of tools

==Old Business==

===COVID Mask Policy Discussion / Update - All===

*Prior meetings:
*MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
**Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
***In Sedgwick County, Kansas, community level is Low.
***People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
***If you are immunocompromised, learn more about how to protect yourself.
***April 14, 2022
**Johns Hopkins tracker
***https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
**Sedgwick County
https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

===Name alignment between various locations - Jai===
**Patrick & James L. to follow up with Tom B. to close this issue out
*** Jai says the state of Kansas does not consider a difference in our name with or without a space
*** Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
*** Filing was updated for June 15th
*** need to look into if there is a penalty for filing late so that the current board can be listed
**Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
*Name Alignment between secretary of state and IRS
**Not a show stopping issue at this point
**AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

===Classroom Policy update -- James and LaDeana===

3+*https://docs.google.com/document/d/17xP1j24qWu-s2elVq7MmVaUFu5deagQyEiI5rp5HVA8/edit#
**Garden Committee is still working on their access policy (currently have a rental agreement, which is different)
Sherry Moves we accept the classroom policy as presented
LaDeana seconds
(7) in favor (1) abstain (1 not voting)

===Authorizations===
**Letterpress - working on it as of 7/21, will have it done before the 1st class

===Gallery Committee==
* Prior:
** https://docs.google.com/document/d/1M68JsFFxv6XoyNveegvQJwYVGFWWJk_R/edit
** https://docs.google.com/document/d/1CCyHDEEGi8q294FNS_K7G8EycdzuDYXZ/edit
* Ernst S Kind (chairperson), James Lancaster, Doug Wilson, LaDeana Dockery, Jim Hammer, and John Harrison. I will function as Chair until we get policy written, then the Chair will rotate.
*Need to start construction of wall in August
Planned first show at maker monday in September. - Punk Withanahchi will be our first featured Maker Member, with some iteration from the Cyber Garden.

** Gallery was not formed as a committee,
Motion: Board motions to approve a gallery committee with Ernie Kind as chair.
Sherry Motions, Doug Seconds
All (8) in favor (1 not voting)

==New Business==

===Treasurer’s Report - Gary===
*Woodshop Fundraiser
*More equipment purchased for woodshop

* next finance meeting will be on Monday August 15th at 6:30pm
* MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

** review trash service - decide if necessary to go to increased pickups or a larger dumpster depending on cost.
***currently paying $73/m for a 2yrd dumpster
***waste link offers a $125 for a 3yrd, and (if Rusty heard right, might have been $185), but a 4yrd might be $165
Aaron moves we move to a 3yrd dumpster at the earliest opportunity
Sherry seconds
All (8) in favor (1 not voting)

===Loan Progress===
- $4794 remaining of loan
-would leave $2594 after usual payment at the start of August
Electrical loan paid off
Sherry Moves we officially close the rotating line of credit with Equity bank
Jai seconds
All (8) in favor (1 not voting)

===Descrimination and Harassment Policy/Committee===
*MakeICT currently only has a statement showing our stance on discrimination and harassment
**To tackle the policy, it is recommended to create an ad hoc committee to review and create a policy to cover how issues related to discrimination and harassment are handled.
Motion to be presented by Sherry:

Sherry moves that The president appoint an ad hoc committee to:
Write a code of conduct with more detail than the current “be excellent to each other”
Create appropriate reporting mechanisms and policy for handling complaints on the code of conduct and anti discrimination policies
Determine appropriate outside resources to support the organization in handling complaints
Report the recommendations to the Board
Sherry is to be appointed the chairperson of the committee
Gary seconds
All (8) in favor (1 not voting)

===Salina Artist thing - Malissa===
* review and approval of letting Malissa borrow 3 sewing machines for an event in Salina from July 25th to the 30th (which was discussed during the leads meeting 7/11)
* 2 classes of 7 to 11 yr olds (7 students in one class, 9 in the 2nd)
* request that she brings and displays flyers and banners with where the sewing machines go
* request that she takes photos and relays them on to the communications/multimedia committee to help advertise the event
Gary moves for the board to approve the use of 3 sewing machines as long as MakeICTs waivers are completed before the event.
Aaron seconded the motion,
All (8) in favor (1 not voting)

==Area Reports==
2022-07-11 Leads Meeting Notes

==Committee Reports==
Committees should consider their chairpeople in the next month before the election in September.

===Awards Committee & Donor Wall - Jai===
===='''Next meeting not on calendar''': When?====

===Classroom Management Committee - LaDeana Dockery===

===Communications - TBD===
*Meetings:
**Recurring: 4th Wednesday @ 8pm
Ethan Motions to appoint Sherry Ibrahim as committee chairperson (Which will be until the normal election in Sept)
LaDeana Seconds
All (8) in favor (1 not voting)

===Events Committee - X===
*See above (Classroom Management Committee)

===Facilities Committee - Saga Romig===
*On Calendar Tuesday 6:30

===Finance Committee - Dan Kries===
*3rd Monday of the month at 6:30
*Usually meet in Room 3 or the lounge (whichever is cooler)

===Fundraising - Ethan Doak===
*Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
*Will need help as we look BIG projects like a new roof and A/C
*Will need someone from metalshop to help apply for welding safety equipment scholarship

===Letterpress - David===
*Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

===Lounge/Breakroom - David Mendoza===
===='''Next meeting not on calendar''': When?====
* Suggested to see if people want to take over this.
*As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

===Garden - Sean Sandefur===
* Meetings 11am Sundays
*having meetings on Sundays

===IT - Tom Bloom===
* Next meeting ?
* more interest is being taken into setting up classroom 2 as a computer room, but would need additional electrical circuits and networking done

===Inventory - Anna DiSalvo/Wallis Mead===
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
*Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

===Membership (and Community Outreach) - Jai===
Membership as of 2022-04-14: 467 (plus 2 donors)
Membership as of 2022-04-21: 466 (plus 2 donors)
Membership as of 2022-05-12: 462 (plus 2 donors)
Membership as of 2022-06-16: 459 (plus 2 donors)
Membership as of 2022-07-21: 457 (plus 2 donors)
*next meeting Monday August 15th at 8pm

===Outreach (and Education) - LaDeana Dockery===
*See Classroom above.

===Scholarships - x===
*As per committee policy: No meeting for a while, will need to be reviewed in August.

===Security (and Safety) - Ken Steadman/David Springs===
*are working on a proposal to update and upgrade the security cameras

===Special Projects (and Makerfaire) - x===
* See events
*Ceiling tiles are being peeled off by Jai Christianson
** Need to look at a way to deaden the sound echoing from the concrete

===Welcome Center - Angel===
===='''Next meeting not on calendar''': When?====
*As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

==Other Items Discussed==

==Past Events==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*Breakfast with the board
*Saturday August 13th at 9am
*Rock Rd Village Inn

*'''Member Orientation'''
**Tuesday 19th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2022]]

Rustin moves we go into executive session
LaDeana Seconds

Fundraising Committee

2022-07-14T23:58:13Z

Ethan Doak: /* When We Meet */

Welcome to the Fundraising Committee

[mailto:fundraising@makeict.org fundraising@makeict.org]

==Primary Purpose==

==Duties and Responsibilities==

==How to Join==
Drop in on a meeting (See below for dates and times) or [mailto:fundraising@makeict.org email us]

==Members==

*Chair: [[User:Ethan Doak|Ethan Doak]]
*[[User:Brad Cozine|Brad Cozine]]
*[[User:Sarah Denton|Sarah Denton]]
*[[User:LaDeana Dockery|LaDeana Dockery]]
*[[User:James Lancaster|James Lancaster]]

==When We Meet==
We meet the 2nd Thursday of the Month in Classroom 3. (Check [https://makeict.org/calendar/ calendar] for details)

==Meeting Notes==

*[[Fundraising Committee Meeting 2022-05-06|Fundraising Committee Meeting 22-05-06]]

[https://drive.google.com/file/d/1JqdRAEyGMlCV4qWHOdbLpnhW5G5ZnkX4/view?usp=sharing July 2021]

[https://docs.google.com/document/d/1Sr-ItwmjFK0wxC2eFOrS5WJNNgsATfI0uGRaHC2CP8c/edit?usp=sharing August 2021]

 
[[Category:Committees]]
[[Category:Standing Committees]]

Fundraising Committee

2021-08-07T01:35:09Z

Ethan Doak:

Welcome to the Fundraising Committee
Chair: Ethan Doak, ethan.doak@makeict.org
General email: fundraising@makeict.org

==Primary Purpose==

==Duties and Responsibilities==

==How to Join==
Drop in on a meeting (See below for dates and times) or [[Email:fundraising@makeict.org|email us]]

==Members==

==When We Meet==
We meet the 1st Friday of the Month in Classroom 3. (Check [https://makeict.org/calendar/ calendar] for details)

==Meeting Notes==
[https://drive.google.com/file/d/1JqdRAEyGMlCV4qWHOdbLpnhW5G5ZnkX4/view?usp=sharing July 2021]

[https://docs.google.com/document/d/1Sr-ItwmjFK0wxC2eFOrS5WJNNgsATfI0uGRaHC2CP8c/edit?usp=sharing August 2021]

Fundraising Committee

2021-07-11T22:49:52Z

Ethan Doak: Updated chairman information and meeting time/date

Welcome to the Fundraising Committee
Chair: Ethan Doak, ethan.doak@makeict.org
General email: fundraising@makeict.org

We meet the first Friday of each month at 7 pm at MakeICT. If you're interested in finding out what we do, come on in!