=MINUTES=
2018 July 12

== Roll Call ==
== Board Members ==
* President - Kim Burton
* Vice President - LaDeana Dockery
* Treasurer - David Springs
* Secretary - Kez Cook (Late)
* At Large Director - Paul Maseberg
* At Large Director - Jeremiah Burian
* At Large Director - Malissa Long
* At Large Director - James Lancaster
* Makerspace Director - Christian Kindel

=== Members and Guests ===
Jens Torell
Ken Steadman
Tom Bloom
Scott Sullivan
Curt Gridley
Zac L
Rustin Atkeisson

== Standing Items ==
* Treasurer's report
** Questions over fablab equipment being in ops budget, David will straighten out for next month
** How do account balances differ from last year’s annual meeting?
*** 77089 bank account, 5/31/17
*** 1598 paypal, 5/31/17
*** Total: 78697
** Balances
*** 70,440 TD ameritrade
*** 18,801 Bank account
*** 1158 bus account
*** ~2500 paypal
*** Total: 92899
*** 13202 increase in account balances from last year
**Over $2500 in sales
**Sales on stuff like clay have already been taxed when the clay was bought
**Money from sales on clay goes to the general fund
* Previous minutes
** [[June 21 2018]]
** Ladeana moves to accept, david moves to second, 6 in favor, 1 abstain, motion carries
*** {{decision|Minutes from 21 June 2018 Approved}}
* Safety & security
* Thanks & recognition
** Brian Norton for buying textiles some feet
** JB, Paul, Will, Christian, LaDeana, Kim, Cassie for cleaning up studio areas
** Scott, Devin, Will for launching a gallery show on Final Friday
** Paul, Kez, Meghan for grinding keepers

== New Business ==
=== Security ===
* Has membership form been updated per our last resolution? [IT] - have not had time to finish it

=== Programs ===
* DevICT/KLF
* Makerspace

=== Education Workgroup ===
Kim sent out survey results to admin list, 40 some takers, results available by request

=== Quarterly Meeting Planning ===
* September

=== Gun/firearms policy ===
Ken has ideas, something to be written down

=== Elections ===
* Voting town hall will be held next Monday July 16
* Anything concerns from members who reviewed voting data

== Committee Reports ==
* Committee signup is at http://bit.ly/makeict11
* Kim challenged committee leads to make a wiki page for their committees, refer to [[Contact Information]] for links

=== Committees ===
* Finance (David)
** After quickbooks integration, hand to an accountant, then consider an audit
** Do we have any accountants?

* New Building.
** Jens: Wants agreement from this board that this is what we want the new committee to do. Presented a MakeICT 2018 New Building Committee. Committee members are comprised of directors and area leads. Others as needed, for specific tasks. See report in this month’s minutes folder.
*** To Do List
**** Identify new building needs
***** Square footage requirement - total and unique areas
***** Utility needs
**** Financial analysis
**** Community Resources/Networking
*** James L: are we considering new areas too in the square footage needs?
**** Yes.
*** Purchasing vs. leasing; partnering vs. not
**** We shouldn’t set any hard rule at this time. This could be a good idea.
**** Malissa: those types of partnerships can be very beneficial.
*** Curt: it’s hard for area leads to forecast how much sq footage they need.
*** Will: Possibly have a ‘hatchery lab’ for areas that are up and coming or down and out.
*** JB/David: Dallas if they want to start a new area, they have to form a committee, they then have to fundraise, they are then given their own sq footage and a timeline in which to be successful before the footage is reverted for other use.
*** Ken: we should have a scale drawing of how area leads are going to use a square space. Should be due next board meeting.
**** {{todo|who=Area Leads|what=scale drawing of how area leads are going to use a square space.|done=0}}

* NOMCON Santa Fe
** Kim got a blog post about this (Thanks LaDeana!)
** We’re on two committees
** Malissa is on a STEAM extension committee - will write up a blog post
** Malissa has also contacted the state NOMCON ambassador. He’s located in Topeka. Hopefully, he will come visit.

* Special Projects (Mike).
** David asked about urgency to sell the bus
** Tags are due. Let’s sell the bus!
*** it will cost 69$ due on 8/31/2018
** {{todo|who= David Springs|what= Sell the bus before we have to tag it...|done=0}}
** {{todo|who= Kim|what= take pic of the bus and send to David|done=0}}

* Membership Onboarding and Events (LaDeana)
** Shannon Fisher was asked to take over. She said yes.
** Ladeana moves to make Shannon Fisher the Membership Onboarding and Events Committee Chair, Malissa seconds. 8 pro. Passes.
*** Discussion: How long has she been a member? Has been a member since Jan 2017. We’ve already gotten an official committee update. See report in this month’s minutes folder.
{{Decision|Shannon Fisher has been appointed to be the Membership Onboarding and Events Committee Chair.}}
** Membership Onboarding and Events Report. See report in this month’s minutes folder.
{{todo|who= Kim |what= Clarify Maker Monday info on website|done=0}}

* IT (Christian K). We’ve had a lot of people volunteer to be on the IT committee. He contacted them this week. Having a meeting on Sunday with 5-6 new people. Chaos will ensue.

* Security (Ken S). LaDeana, David and Mike B resigned. Josh Robinson and Paul Maseberg joined. Mark Sartoria is still on. Having a problem getting everyone in the same place at the same time. Shout out to Josh R. for being awesome on Maker Mondays.

* Scholarships (Kim). One person has requested a scholarship. Made a wiki page for Scholarships.
** JB: thinks it’s time to stop the scholarships that people have been on for years.
** Curt: when we were on the board, the scholarship was automatic for six months, by then you should have taught a class, etc. It shouldn’t be a long term option. Can’t it be set up that the scholarship doesn’t auto-renew at six months?? Isn’t that how it was originally done?
** JB motioned to that we contact the people who have been on scholarship for more than six months and give them 2 months pay for a full membership. In September they will be invoiced $25 for a regular membership and payment is required for membership and key privileges. Seconded by Kez. 6 pro 1 con 1 abstain.
**{{Decision| Motion passed to contact the people who have been on scholarship for more than six months and give them 2 months pay for a full membership. In September they will be invoiced $25 for a regular membership and payment is required for membership and key privileges.}}
*** Discussion: LaDeana: policy needs to be in writing. Curt: How many have been on scholarship in the last 18? What’s the outcome? Kim: most don’t log in and pay the 10$. Five people are on scholarship right now. James L: we should wait on this until we have a policy.
{{todo|who= Scholarship Comm + LaDeana|what= write up scholarship policy due next board meeting|done=0}}
* Outreach (Barb). No update.

* Makerfaire (James S)
** Really needs volunteers. Booths and volunteers.
** Has 75 booths. 30+ volunteers.
** Need volunteers for the wind tunnel - need to go through Logan
** Lost a lot of committee members, need to recruit more members
** After party is at Exploration Place on Friday night.

* Fundraising/Donor recognition (Paul M)
** We’re actually trying to do something more than the auction this year.
** Doesn’t want to scare off the new people.
** 3 things that he’s trying to get going:
*** Grant Writing
*** Donations
**** Recognition Policy
**** Tracking past donors
*** Auction in September
**** Going see a big push about that in the next weeks.
** ERP fundraising? Please coordinate with the committee so we can help each other.
** Metalshop does make keepers that benefit all the areas. Other areas could contribute cool things to sell too.

* Communications (LaDeana)
** Devin is helping with instagram.
** We really need to start making relationships with places in the community before we ask them for things. LaDeana visited two lumber yards close to where she is to educate about makerspaces and MakeICT.
** There are a ton of brochures that we ordered that could go out as a campaign.

* Showroom (Dean D-absent)
** no internet and B-I-L passed away.
** Malissa has next final friday covered. The water color guy will set stuff up on Friday and run it. Event team can help volunteer.

* Consignment
** Document here: https://docs.google.com/document/d/1MIJh4ADahSciUpbiwAAZG4t9v9UJC9_0hi2BTxErGLQ/edit?usp=sharing
** Waiting to hear back from Vortex
*Paul motions to adjourn, ladeana seconds, motion passes unanimous.
**Discussion:
*** Dates for the rest of the year. Meetings on Third Thursdays unless otherwise communicated.
**{{Decision| Motion passed to adjourn.}}

== Decision Summary ==
{{decision-summary}}

== Task Summary ==
{{todo-summary}}

=AGENDA=
== Roll Call ==
== Board Members ==
* President - Kim Burton
* Vice President - LaDeana Dockery
* Treasurer - David Springs
* Secretary - Kez Cook
* At Large Director - Paul Maseberg
* At Large Director - Jeremiah Burian
* At Large Director - Malissa Long
* At Large Director - James Lancaster

=== Members and Guests ===

== Standing Items ==
* Treasurer's report
* Previous minutes
** [[June 21 2018]]
* Safety & security
* Thanks & recognition

== New Business ==
=== Security ===
* Has membership form been updated per our last resolution? [IT] - have not had time to finish it

=== Programs ===
* DevICT/KLF
* Makerspace

=== Education Workgroup ===

=== Quarterly Meeting Planning ===
* September

=== Gun/firearms policy ===

=== Elections ===
* Voting town hall was held ___
* Anything concerns from members who reviewed voting data

== Committee Reports ==
* Committee signup is at http://bit.ly/makeict11
* Kim challenged committee leads to make a wiki page for their committees, refer to [[Contact Information]] for links

=== Committees ===
* Finance (David)
** Where are new building funds allocated?
** Cashflow report

* New Building.
** Jens was not asked for a report.

* NOMCON Santa Fe
** Kim would love a blog post about this.

* Special Projects (Mike).
** David asked about urgency to sell the bus

* Membership and Events (LaDeana)

* IT (Christian K). We’ve had a lot of people volunteer to be on the IT committee. He will be contacting them this week.

* Security (David S). No update.

* Scholarships (Kim). No one has requested scholarships.

* Outreach (Barb). No update.

* Makerfaire (James S)
** Really needs volunteers. Booths and volunteers.
** Need volunteers for the wind tunnel.

* Fundraising/Donor recognition (Paul M)

* Communications (LaDeana)

* Showroom (Dean D)

* Consignment
** Kim is still working on it. Needs photos.

* NOMCOM to talk at quarterly meeting.

== Decision Summary ==
{{decision-summary}}

== Task Summary ==
{{todo-summary}}

Board Meeting 2018-06-21

2018-07-09T00:41:28Z

Kez Cook: Protected "June 21 2018" ([Edit=Allow only administrators] (expires 00:41, 9 July 2019 (UTC)) [Move=Allow only administrators] (expires 00:41, 9 July 2019 (UTC)))

== Roll Call ==
=== Previous Board Members ===
* President - Kim Burton
* Vice President - James Lancaster
* Treasurer - David Springs
* Secretary - Rustin Atkeisson
* At Large Director - Kip Landwehr
* At Large Director - LaDeana Dockery
* At Large Director - Malissa Long (absent)
* At Large Director - Kez Cook

=== Current Board Members ===
* President - Kim Burton
* Vice President - LaDeana Dockery
* Treasurer - David Springs
* Secretary - Kez Cook
* At Large Director - Paul Maseberg
* At Large Director - Jeremiah Burian
* At Large Director - Malissa Long (absent)
* At Large Director - James Lancaster

=== Members and Guests ===
* Sam Schurter
* Will Luther
* Tracy Hoover
* Ken Steadman
* Christian Kindel
* Zac Linhart
* Tom Bloom
* Joel Gutierrez
* Scott Sullivan
* Devin Halsey
* Trysten Jones
* Curt Gridley

== Standing Items ==
* Treasurer's report
** Balances presented, cash flow report for next month

* Previous minutes
** May 4 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries
** May 21 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries

* Safety & security
** Review/disclose any recent concerns about safety and security
*** Fall awareness - don’t fall

* Thanks & recognition
** Tons of riverfest volunteers!
*** Barb Davis is a most amazing person
*** Kim Burton
*** Patrick Hutchison
*** LaDeana Dockery
*** Malissa Long
*** Rhonda Davis
*** Mark Esau
*** Krissie Lagana
*** Drew Holler
*** David Span
** Thanks Trysten Jones for cleaning
** Thanks Malissa, LaDeana, Sam and David Span for a lot of Annual Meeting setup
** Thanks Tracy for picking up the box funds while David is out
** Thanks Curt, Kip and Christian for counting the ballots on a short timeline for our annual election
** Thanks Devin and Joel for cleaning and prepping the space for Final Friday

== New Business ==

=== Security ===
* Ken Steadman has been nominated as security lead
** Kez moves, LaDeana seconds - 7 in favor
*** {{decision|Vote passes to appoint Ken Steadman as the Security lead.}}
** David moves that the security lead can dismiss members of the security staff without going through the board. Committee members must be up to date on [[Security team]]. Kez seconds.
*** side note: Kez to update the committee contacts on wiki.
*** {{decision|The security lead may dismiss members of the security staff without board approval. Committee members must be up to date on [[Security team]].}}
** LaDeana moves that the security lead can appoint members of the security staff without going through the board. Committee members must be up to date on [[Security team]]. Paul seconds. 5 in favor. 2 opposed.
*** {{decision|The security lead may appoint members of the security staff without board approval. Committee members must be up to date on [[Security team]].}}

* Has membership form been updated per our last resolution? [IT] - have not had time to finish it

* Proposal that we notify members when keys are revoked
** Discussion: not looking for details, just anytime there was a security concern and something was done, that information is sent to the membership. We should favor our membership and let them decide how to use that information.
*** Kim errs more toward the side of caution.
*** Curt, there’s no downside to communicating.
*** Possibly play “Danger Will Robinson” when a key is revoked.
** Table to form into a policy to bring next month.

=== Programs ===
* DevICT/KLF moving out progress
** No progress.
* Makerspace
** Insurance questions were brought up at the last meeting (how do we count people, ages, etc) David Springs to report out on any meetings with our insurers. No report.
** Mark Satoria has been suggested as ERP area lead.
*** Rustin said two of the area leads are currently in the meeting. They are not currently listed as assistants on the wiki.
** Would anyone like to nominate Mark Satoria.?
*** David motions to appoint Mark Satoria as ERP Area Lead. Jeremiah Burian seconds.
**** Discussion:
***** LaDeana asked what the assistants think.
***** Zac wants to know if Mark is aware that Trysten and Rustin are assistants.
***** Christian appointed Mark as the interim AL.
***** Christian contacted others who previously showed interest.
***** Kez says let’s go with Mark. Zac agres. JB agrees.
***** JB said that Mark sought us out and asked if he could step up.
***** Curt: the membership probably doesn’t know that there was an opening.
***** The con of just appointing him now is not collecting information from the membership.
***** David: said something ??
***** Kim: next time have a vacancy, we need to announce to the membership and open the opportunity to the membership to step up. 5 in favor, 2 opposed.
*** {{decision|Mark Satoria is appointed as the ERP Area Lead.}}
**** Let Mark know that he MUST appoint assistants.

=== Lake Afton Observatory Partnership ===
* James Lancaster to write up proposal. No update.
** {{todo|who=James|what=write proposal for partnership with Lake Afton Observatory.|done=0}}

=== Education Workgroup ===
* Kim to sent out incredibly large class interest survey http://bit.ly/makeict130
* Discussion about education: anything else?
** A class in how to be a better MakeICT.
** A class on volunteering, on leveraging volunteers, volunteer recruiting.

=== Offsite equipment ===
* Wiki page made: [[Offsite equipment]] Remade, now actually there.

=== Annual meeting planning ===
* How did it go?
** Longer, too short. It’s also a social, we shouldn’t forget that.
** Larger font on the announcement signs that are posted.
** Food first is great.
** Election Discussion
*** Survey Monkey was funky (went straight to spam).
*** Kip had already set stuff up.
*** The data was able to be pulled and analyzed easily.
*** Counting methodology was STV - single transferable vote.
**** weird…
*** Survey Monkey does averages and does not work for our purposes.
*** How many people voted? 115 voted.
*** Why did we do this ranking thing?
*** Why did we accept nominations after the nominations closed?
*** Solutions:
**** Nominations committee? Good idea.
**** Sam: there’s no point in a cut off policy.
**** Kip suggests that all nominations and acceptances are made public.
**** Kim: put it on the all member survey that will be going out.
***** {{todo|who=Kim Burton|what=Put question on all member survey to determine if members want all nominations and acceptances to be made public next year.|done=0}}
**** James: offering to do the nomination/election committee.
**** Christian: the board has always run the election. It’s not a new thing this year.
**** James: it’s always been the responsibility of the secretary to run the election.
**** Discussing raw voting data: Curt’s concerned about providing raw data. Possibly have a Q&A session. Curt says that we should have an explanation session on how it was done regardless of if we just send it out or if we do the Q&A. Kim: can we send out the totals instead of the raw data.
**** LaDeana motions that we have an open, town hall style meeting about voting. James L. second.
***** Discussion:
****** Who’s will schedule?
****** LaDeana will.
****** {{todo|who=LaDeana|what=Organize a town hall style meeting to discuss how the votes were analyzed.|done=0}}
***** Vote: 6 in favor. JB abstains.
**** {{decision|Board to hold public Town Hall meetings to discuss election data and results.}}
**** LaDeana moves that we should send anonymized raw data to any members who request it. Kim seconds.
***** JB states that he has a conflict of interest, since he wants to see the data. (But was already involved in discussion, and proceeded to vote anyways.)
***** Vote: 5 in favor, 1 opposed, 1 abstained.
**** {{decision|Anonymized raw data to be sent to members upon request.}}

== Committee Reports ==
* Committee signup is at http://bit.ly/makeict11

=== Committees ===
* Finance (David)
** Where are new building funds allocated? No update.

* New Building.
** Jens was not asked for a report.

* How did NOMCON Santa Fe go?
** LaDeana: networking meeting more than anything else. Volunteered to help write a book about moving our makerspace.
** Kim would love a blog post about this.
** Sam went to NOMCON too.

* Special Projects (Mike).
** We voted to sell the bus but nothing has happened.
** David offered to actively work on the bus.
** Sam: what did the Dallas Makerspace want to trade it for?
*** No specifics were ever given.
** It’s not really urgent. We got a new tag.

* Membership and Events (LaDeana). No update. - might like a new lead?
** Who wants to give membership stats, membership or treasurer?

* IT (Christian K). We’ve had a lot of people volunteer to be on the IT committee. He will be contacting them this week.

* Security (David S). No update.

* Scholarships (Kim). No one has requested scholarships.

* Outreach (Barb). No update.

* Makerfaire (James S)
** Really needs volunteers. Booths and volunteers.
** Need volunteers for the wind tunnel.

* Fundraising/Donor recognition (Paul M)
** Annual auction is coming up. Let Paul know if you want to help.
** LaDeana and Malissa just worked on a grant proposal.
** If you hear of a grant and want to try for it, talk to LaDeana.
** Maybe we could make a grant group.
** Devin has a friend who’s written grants (that is also a member (or former member?)).

* Communications (LaDeana)
** Communications torch passed from James L. to LaDeana.

* Showroom (Dean D)
** Devin and Joel cleaned up and prepped for the last Final Friday.

* Consignment
** Kim is still working on it. Needs photos.
** Consignment committee was dissolved at last board meeting.
** Vortex is selling our gift cards.
** Discussion about why don’t we want to make our consignment discussion public?

* NOMCOM to talk at quarterly meeting.

== That Which May Arise ==
* Security Concerns - Where are we on weapons regarding bringing them in or making them at the space?
** No guns being made or working on them.
** David can re-invite the ATF guys to come and talk to us, but needs to focus on treasurer things.
** Zac volunteered to help work on the policy.
*** {{todo|who=Zac Linhart|what=Create a policy proposal regarding working on weapons in the makerspace.|when=Before the next board meeting.|done=0}}

* James: Can we move the next board meeting up or back a week?
** Discussion taken offline.

* Kez moves that we adjourn. LaDeana seconds. Passes.

== Decision Summary ==
{{decision-summary}}

== Task Summary ==
{{todo-summary}}

2017-11-05T01:49:04Z

2017-07-02T22:52:46Z

Kez Cook: /* Other Contacts */