MakeICT Wiki - User contributions [en]

July 20th 2023

2023-07-21T04:06:55Z

Mindy McKinley: Protected "July 20th 2023": Rules which should only be changed after a board or membership vote ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

=AGENDA=
==Attendance==
===Board Members===
*Rustin Atkeisson, President
*Nicole Reid, Treasurer
*Mindy McKinley, Secretary
*LaDeana Dockery, At-Large
*Michael Atherton, At-Large
*Gretchen Koch, At-Large
*James Lancaster, At-Large

===Absent===

===Members===
*Kez Cook
*Tony Reid
*Mike Barushok
*Russell Owens
*Aaron Rivers
*Serena Oden-Powers
*Jeremy Blackburn, online

===Mission Statement===
*Rustin reminds us of the mission statement: MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

===Thanks and Recognition===
*To the new board members for already getting involved and actively trying to get up to speed
*James, LaDeana, Jeremy Blackburn, and Malissa Long for putting together everything for the Cultural Funding Grant!
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
**Rustin mentions garden gathering on Sunday. If you are interested in helping out with the garden, check out the garden gathering.
*Forum moderators for putting in a lot of time.

===Reminder of Rights of the President during meetings===
*President can set time limits for speakers
*President can shut down conversations as necessary
*President can eject people from the meeting if they do not cooperate
*President can decide whether or not meetings are in person or online (future meetings will be all in person)

===Reminder of Rights of Board Members during meetings===
*Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.

==Old Business==
===Surplus Auction===
*Still got a couple items in room 2 to move
**Rustin states we should consider these items trash
**They are podiums/stages
**Could list them for free on facebook marketplace?

===MakerFair - Exploration Place===
*Event is August 28th
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
*Will most likely have 3 booths representing makeict might include demos making:
**foam hats
**paper airplanes
**LED stickers
*Need volunteers for this
*We can have an inside spot if we have volunteers who would rather volunteer in the A/C

=== ICTComic Con===
*Event is 8/25-8/27
*Been asked to run a booth at the event
*Looking for help with running the booth and getting the patterns cut (maybe on the foam cutter)

===Election Committee===
*Election ending June 20th completed and met quorum to accept the results
*May need help in having a 2nd election to appoint a vice president
*Doug Wilson is willing to head the election committee
*Mike motions to accept doug as head of election committee
*Gretchen seconds
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
*Motion passes 6 yeses

===Roof Funding===
*Construction to begin mid-September and be completed by start of October
*Payment is not due until Construction is complete
*Need to raise $38,000 to keep from digging into reserves
*Currently raised: $500
*We are tentatively getting about a $3,800 grant from ARPA, up to $5,000 is possible from this grant

==New Business==
===Approval of Previous Minutes===
*Gretchen states the 6/29 minutes have a problem with “permanent” versus “indefinite” expulsion
*James says we need to check what the motion was during the meeting
*Gretchen states the motion was “permanent expulsion”
*Nicole states the person of concerns’ names should be removed from minutes, wiki, and COCRC determination
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
*6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
*6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
*Mindy motions to approve the July 12, June 23rd and June 15th minutes
*Michael seconds
***Nicole Reid - Yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
*Motion passes 6 yeses
*June 29th minutes will move to August board meeting to be approved after recommended edits

===Property Removal Policy Update - Taking Offers Form===
*Current policy does not state what to do if no one puts an offer in the alloted time
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
*Nicole states we leave this on the minutes and wait until the next board meeting to vote on this
*Should post this on the forum for transparency
*Need to rewrite to clarify that this is for items that do not pass the 3-nerd rule, this is not a replacement of the 3-nerd rule
*Mike B. states that 501c3 rules prohibit donations being sold before 6 months, need to define surplus better. He states we need a better policy for tracking donations
*James states there is a storage policy
*Rustin recommends this is a job for the inventory committee
*Inventory committee meeting is Wednesday, August 9th at 6pm
*Anyone who is interested in helping rewrite this policy should plan to attend this inventory meeting
*Kez points out that auction winners could be members, the policy states that every auction winner needs to be accompanied

===Compensation For Instructors Policy Update===
*There is currently no policy or rule that prevents the treasurer from printing a check for him/herself
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
*Nicole states there will be further edits, comments, suggestions on this policy
*Good idea to separate this edit into two edits
*First edit changes how the class instructor is no longer paid if the student does not pay for the class
**Nicole states that instructors should be checking in the participants and not letting the student take the class if they have not paid
**The issue comes from people paying for a class without putting the class name, date, student name, etc. on the envelope, this is impossible for treasurer to track down
**Russell recommends a separate policy for members than nonmembers, such as nonmembers must pay 7 days in advance
**LaDeana thinks this policy used to exist
**Recommendation that nonmembers must pay via paypal, only members can pay cash
**Nicole states that we should have a meeting to discuss this policy further
**LaDeana states that this would fall under the classroom meeting
**Next classroom committee is July 25th at 8pm in classroom 3, we will discuss this policy further during that meeting
*2nd point is about instructors volunteering their time
**Instructors can donate their class fees back to MakeICT
**This income is not reported on your taxes

===Bento Card Policy Update===
*Current Bento card policy limits the cards to only be assigned to leads
*Would like to be able to appoint additional people to help with other
*Rustin moves to revise the policy as stated
*Mindy seconds
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
Motion passes 6 yeses

===VP Election===
*Will have a special election for a new vice president
*Asking that the election committee
*Current VP candidates:
**Dean Day
**Aaron Rivers
*Election will tentatively start the 2nd week of August and run 48 hours like previous elections

===Security/COC/IT/Board/Forum relationship===
*COC’s purpose is to review issues that are sent by the reporting email or by the Google Form
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
*Moderators can take action without COC input including banning members from the forum
*Board is involved to approve or review of actions by all 3 groups
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
**Rustin would like to come up with a more formal procedure for how we handle issues that arise
*There are two people who would like to join the COCRC
**The COCRC would like to vet the potential members before allowing them to join the COCRC
**COCRC is a board appointed position
**There is no formal vetting process
**Michael states there is a book: “How to Respond to Code of Conduct Reports by Valerie Aurora and Mary Gardiner”
**Serena asks for an executive session to discuss how the COCRC operates
**Serena warns that the COCRC is the most stressful and dangerous committee
**Aaron Rivers states that everything on the forum should not be considered someone volunteering, needs to be a direct contact
**Kez asks that leadership respond to emails in a timely manner

===Member on scholarship===
*A member on scholarship has requested to extend their scholarship another 6 months.
**Needs to be executive session discussion
**Scholarships usually make monthly fee $10, and are usually 6 months at a time
**Mindy moves to approve the scholarship
**Nicole seconds
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
*Motion passes 6 yeses

===Open Positions / Lead Changes===
*Several positions have recently been vacated and we need to find people willing to support these positions
*Positions include and suggested leads
**Woodshop - Aaron Rivers
**Ceramics - Russell Owens
**Garden - Sean Sandefur
**Visual Arts - (Kim Nguyen interim)
**Textiles -
**Jewelry - (Michael Atherton interim)
**Communications -
**Fundraising -
**Security - Michael Atherton
**ADAH - Serena Oden-Powers
*Inventory -
*Concessions/breakroom - Gemma Blackburn Interim
*Welcome Area - (Gemma Blackburn?)
*COC chair - Serena Oden-Powers
**ADAH is the policies, COCRC is the investigation and determinations
**If you are interested in taking on one of these positions, contact directors@makeict.org
*Nicole moves we accept the leads and chair below:
*Michael seconds
**Woodshop - Aaron Rivers
**Ceramics - Russell Owens
**Security - Michael Atherton
**ADAH - Serena Oden-Powers
**Concessions/breakroom - Gemma Blackburn (Interim)
**Welcome Area - Gemma Blackburn
**COC chair - Serena Oden-Powers
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
*Motion passes 6 yeses
**Garden - Sean Sandefur
*Rustin moves to approve Sean for Garden lead
*Seconded by James
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
Motion passes 6 yeses

===Ceramics Funding===
*Russell asks for approx $1800 to purchase a new skutt wheel, would be able to purchase with personal funds and allow makeict to “rent to own”
*Nicole says ceramics has approx $800 to spend from old fundraiser

===COCRC New members===
*Mike B says in May of last year the board approved an amendment to the policies that allows the Board to appoint people to COCRC
*Mike objects to this to be pushed to the next meeting, he states he is here to be appointed to the COCRC
*Rustin states that there are three people here who are interested in joining this committee
*Rustin asks each of these people to think if they are willing to dedicate the time and hardship to joining this committee
*Serena is concerned that the male/female balance is off on the COCRC, her and Gretchen are only female members. The three people interested in joining the committee are male.
*The COCRC is especially asking for women or minorities to join the committee
*Kez states we need to be concerned about what people would think if the board keeps putting this off

===COCRC Executive Session===
*Serena asks for an executive session
*Rustin states executive session will start 8:35pm for 20 minutes
*Another executive session from 8:55pm to 9:15pm
*Rustin moves that we approve Russell Owens, Anthony Reid, and Mike Barushok as probationary members of the COCC, to be reviewed at the next regular board meeting
*LeDeana seconds
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
*Motion passes 6 yeses 
**Nicole moves to approve the purchase of a new pottery wheel contingent on ceramics department raising half the funds, no more than $950 will come from MakeICT General fund
**Mindy seconds
***Nicole Reid - yes
***Mindy McKinley - yes
***Michael Atherton - yes
***LaDeana Dockery - yes
***James Lancaster - yes
***Gretchen Koch - yes
*Motion passes 6 yeses 
*Mindy motions to adjourn
*Michael seconds

===Policy Update ===

==Committee Reports==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*'''Member Orientation'''
**Saturday August 12th @2:30pm
**Tuesday August 22nd @6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2023]]

2023-07-13T02:40:18Z

Mindy McKinley:

=AGENDA=
==Attendance==
===Board Members===

=AGENDA=
==Attendance==
===Board Members===
*Rustin Atkeisson, President
*James Lancaster, At-Large
*Gretchen Koch, At-Large
*Michael Atherton, At-Large
*Nicole Reid, Treasurer
*LaDeana Dockery, At-Large
*Mindy McKinley, Secretary

===Absent===

===Members===
*Tony Reid
*Jay Christensen
*Russell Owens

==New Business==
===Review or member’s access suspension===
*A member’s access to the forum was removed after comments were made that violated the terms of use of the forum.
**Is further action suggested?
**Rustin reads COCC determination 2023-07-4
**Report is deemed substantiated
**Member has been found guilty of Doxxing
**Suggested action: COCC asks that Board has a meeting with 1-2 members of both the board and the COCC to determine expectations of the forum and makerspace
**continue forum suspension until this meeting
**tell this member that any violations of the COC in the next six months may result in permanent banning from MakeICT

**Nicole says this is without context and there was already a full apology, minutes after the post in question
**LaDeana asks if Nicole is objecting to this meeting
**Nicole thinks an email will suffice
**Mindy agrees with Nicole
**Gretchen says the apology was taken into account in the COCC Determination
**This member has canceled their membership already
**LaDeana requests Moderation of this member’s forum account
**Nicole recommends an email asking if this member is interested in coming back to MakeICT. If this person wants to come back, they would need to agree to the terms

**Mike Atherton motions to reach out to the member to ask if interested in coming back to MakeICT and regain access to the forum under a 90 day moderation period, plus contact with the person and the board. The board will turn off moderation at the closest board meeting
**Mindy seconds the motion

*James Lancaster abstain
*Gretchen Koch yes
*Michael Atherton yes
*Nicole Reid yes
*LaDeana Dockery yes
*Mindy McKinley yes

Motion passes
5 yes, 1 abstain

*2nd member review not needed as action taken by security does not require further action by board - person can regain key access by submitting a new signed key form that would then have to be approved by the board of directors
**Jay asks if security can arbitrarily turn off key card access
**LaDeana states they can do that so security can make situations safe
**Jay asks what the policy is when a member of security puts their hands on another member
**LaDeana states police should have been called
**Nicole states the policy, any active security officer may deactivate a key of a member, and states any member may present policies to the board for consideration
**Jay reasks what the policy is when security puts hands on a member
**Nicole states that was not on the agenda, but that needs to be investigated
**Mike states that that is under investigation by COCC
**Jay states he is a witness for other incidents and was not asked his side of any story

*3rd member review not needed as action taken by forum moderators does not require further action by the board - person would have to reply to forum moderators and agree to the terms of service
**They can email directors@makeict.org and we will forward to the moderators

===COC Reporting Committee===
*Doug Wilson would like to join the committee
*Looking for more people to join the COC Reporting Committee
**Motion?
**Nicole moves for Doug to be appointed
**Mike seconds
*James Lancaster yes
*Gretchen Koch yes
*Michael Atherton yes
*Nicole Reid yes
*LaDeana Dockery yes
*Mindy McKinley yes
Motion carries
6 yes

If anyone is interested in joining COCC they should email coc-reporting@makeict.org (Any reports should go to reports@makeict.org )

===Interim Ceramics Lead===
*Nicole is willing to help with financial side of ceramics, but declines being lead at this time
*Ceramics will have a meeting Monday at 6:30pm
*Apparently owe Evans for 3 years of taxes on ceramics goods purchased
**Nicole reiterates we are NOT tax exempt
**Nicole is looking into the process to become tax exempt and hopefully reapply

===VP Election===
*Will have a special election for a new vice president
*Asking that the election committee reach out for more candidates
*Current VP candidates:
**Dean Day
**Aaron Rivers
**If someone wants to nominate themselves or someone else for the VP position, they can email election@makeict.org
**If you want to become a member of the election committee, email election@makeict.org or talk to Doug Wilson
**Jay asks if the old election is ‘book closed’, moving on
**Rustin asks for clarification
**Jay states there are facts that membership does not know
**Rustin states we are trying to be as transparent as possible
**Jay asks if transparency is a new thing
*election date will be pushed back to account for the two weeks

**Mike B says he will be willing to assist the election committee
Mindy moves to adjourn
Rustin seconded
==Committee Reports==

==Upcoming Events==

*'''Maker Monday'''
**2nd and 4th Mondays

*'''Member Orientation'''
**Saturday July 8th @2:30pm
**Tuesday July 18th @ 6pm

==Decision Summary==
{{decision-summary}}
==Task Summary==
{{todo-summary}}
[[Category:Board Meetings]]
[[Category:Board]]
[[Category:Meetings]]
[[Category:Meetings in 2023]]