View source for December 21 2023

=AGENDA= 
==Attendance==
===Board Members===

*Mike Atherton, President 
*Aaron Rivers, Vice-President
*Rustin Atkeisson, Treasurer
*James Lancaster, At-Large
*Serena Oden-Powers, At-Large
*Dean Day, At-Large

===Absent===
*Gretchen Koch, Secretary
*LaDeana Dockery, At-Large

===Members===
*Tierney Dufficy
*Tricia Cortes
*Mike Barushok

The regular monthly meeting of the MakeICT board of directors convenes on Thursday, December 21, 2023 at 7:00 pm in the MakeICT building.

===Mission Statement===

*MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

===Thanks and Recognition===
*Everyone that helped prep and run the Winter Market, special thanks to Tricia, Tierney, and Brad
*Wes, Joe, Brad, Aaron, Bill and Thad for painting room 4
*Wes and Joe for taking care of the craters in the parking lot
*Aaron, Dean, Michael A, and Rustin A for taking care of the newsletter

==Old Business==

=== Maker Market Recap ===
*Went really well
*9 out of 14 have responded to post mortems on the event.
*Vendors were pretty happy, had some small tweaks for next time.
**Hallway spots did really well.
*Had a lot of people reach out asking to be a part of the next market.
**All but one vendor said they did "Good," and one says "Okay."
**One person in the hallway - who does crochet - made bank, selling 25 things up to $75.

===First Thursday Board Workshop===
* Every First Thursday of the month at 7pm and run until 9pm
* Helped address issues from members 
* Will turn into a recurring meeting (will continue to not be a voting meeting)
* First half will be open to membership, 2nd half will be closed to help the board focus and work through issues
* Meant to be informal while slightly more formal than brunch from the board
* Helped Tricia who would normally have other stuff going on during the weekends
* Next one to be the 4th of January

===Roof Funding===
*Still receiving donations
*Roof is fully paid for
*Did not touch the 3 month reserve

===Budget Requests===
*T-shirts purchased and were ready by the middle of the Maker Market.
**If you did not receive one while volunteering for Maker Market, please ask for one.
**The shirts made a difference during the market.
*Did not buy projector, looking into the ones that were forgotten about (may need to test them out with some MST3K viewing).
*Dust collector not physically started yet, Aaron is following up on pricing (need to talk to Tennison Brothers and possibly Jeff Eck).

==New Business==
===Treasurer’s Report===
* Income: $13,500
* Utilities insight:  $1650 (electric and gas were significantly cheaper
* Instructor pay: $1100
* Shop expenses: $2100
* Total expenses: $191,900
* Total expenses minus roof: $8300
* Cash negative by: $178,400
* Cash positive (minus roof) by: $5700
* Taxes for 2022 have been submitted
*Working with CPA to get 1099s done for any instructor who made more than $600 this past year (not done yet, will be done soon).

Special notes: 
*Equipment repairs do not come out of area funds.  
*Repair costs come from the general fund.  
*Areas are not penalized because of someone breaking a piece of equipment.  
*Stuff happens, randomly, at the least opportune times. As long as the offense was not done with malice, it’s not the end of the world.
*Instructors' checks need to be cashed in the 1st 90 days that they are written, otherwise, your check may be handed to the IRS to hand to you, eventually.

===Approval of Previous Minutes===

*11/16/2023: https://wiki.makeict.org/wiki/October_19_2023

** Aaron moves to approve the minutes as written. Seconded by Serena Oden-Powers
***Note that the Shop Expenses should read $1900 instead of $xxxx

*Dean votes ___ Yes
*Aaron votes ___ Yes
*James votes___ Yes
*Rustin votes ___ Yes
*Serena votes ___Yes
** Motion passes: {{decision | Minutes are approved as written.}}

===Contractors For Special Events===
*A request was made to have a performer come for a birthday party involving fire spinning
*3rd party groups should be coordinated 
*Events need to be vetted through events committee
*Any contracts need to be approved by the board
*Events need to be done before midnight (guests need to be gone by midnight, needs to be workshopped in the next workshop)

===Communications - Newsletter===
*Next one to come out at the end of December
*Please send "blurbs" to communications@makeict.org

===SCA Agreement===
*SCA would like to start meeting one Sunday a month at MakeICT.
*May involve sword play, might be indoor or outdoor and involve marshals.
*Will be reviewed at the next workshop if a contract is presented.

===Sunflower WoodWorkers Guild===
*The guild would like to start having events at MakeICT.

===2024 Budget Approvals===
Rustin moves to approve a temporary budget of $200 a month for leads until the budget has been reviewed and fully updated. 2nd by Aaron.

*Dean votes ___ Yes
*Aaron votes ___ Yes
*James votes___ Yes
*Rustin votes ___ Yes
*Serena votes ___Yes
** Motion passes: {{decision | Temporary budget approved.}}

*Budget will be reviewed during the next board workshop.

===Area Lead Appointments===

Area Lead Appointment
The current people have spoken up and said they are willing to be area leads at this point
AREAS WITHOUT LEADS WILL BE CUT/DECOMMISSIONED IN MARCH
*Woodshop - Aaron Rivers
*Metalshop - Larry Meeks
*Screenprinting - Doug Wilson
*Ceramics - Russel Owens
*Fablab - Dave Miller
*Electronics lab - James Seymour
*Letterpress - Adam Denton 
*Visual Arts - Kristopher Paxton
*Textiles - June Huie / Rayna Fischer
*Gallery - Dean Day
*Garden Area - Sean Sandefur
*Jewelry -[VACANT]
*Lounge/Break Room - Matthew Cleary
*Welcome Center - [VACANT] 

Committee Lead Updates
*Outreach - Responsibilities divided between Events, Classroom, and Communications
*Events - Tricia Cortes
*IT - Steve Saner
*Security - Michael Atherton
*Classroom - LaDeana Dockery
*Facilities - Joe Birzer
*Comms - Serena Oden-Powers
*Finance - Rustin Atkeisson
*Fundraising - [VACANT] 
*Inventory - [VACANT] 
*Membership - [VACANT] 

*Aaron moves to adopt the slate of leads as above. 2nd by Serena.
**Dean votes ___ Yes
**Aaron votes ___ Yes
**James votes___ Yes
**Rustin votes ___Yes
**Serena votes ___ Yes
** Motion passes: {{decision | Slate of leads is approved.}}

===Area Reports===
*Removing request for new policy
**Have existing requirement under Area Lead section of wiki: https://wiki.makeict.org/wiki/Category:Area_Lead
**Aaron is working on a set of questions that should be answered each month
**Aaron will create an executive summary that is presented at board meetings from the reports
*Area lead meetings will be more focused on addressing problems, coming up with fun projects/events, relaying on policies, or providing training

===Volunteer Coordinator===
*Need to better define the position
**Bill Oden is working to better define this role
*Reaching out to Powers from Exploration Place for feedback and advice
*Aaron moves to create the role of volunteer coordinator with Bill Oden as the Lead. 2nd by Michael
**Dean votes ___ Yes
**Aaron votes ___ Yes
**James votes___ Yes
**Rustin votes ___Yes
**Serena votes ___ Abstains
** Motion passes: {{decision | Volunteer Coordinator is approved.}}

**Aaron had to leave at 8:15pm; no formal motions made after this point.