Difference between revisions of "March 20th 2025"

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(Created page with "=AGENDA= ===Opening and Mission Statement=== *The regular monthly meeting of the MakeICT board of directors convenes on Thursday, March 20 at 7:00 pm in the MakeICT building....")
 
 
Line 11: Line 11:
 
*Secretary: Paul Shackelford
 
*Secretary: Paul Shackelford
 
*Treasurer: Aaron Grindstaff  
 
*Treasurer: Aaron Grindstaff  
−
*Director at Large: Matthew Cleary
 
 
*Director at Large: Eric Manda
 
*Director at Large: Eric Manda
 
*Director at Large: Aaron Norton
 
*Director at Large: Aaron Norton
−
*Director at Large: Serena Oden-Powers
+
*Director at Large: Matthew Cleary via Google Meet
  
 
====Absent:====
 
====Absent:====
−
 
+
*Director at Large: Serena Oden-Powers
  
 
====Members:====
 
====Members:====
  
−
*  
+
* Andy T
 +
* Joe P
 +
* Rustin A
 +
* James L
 +
* Mike B
 +
* Jaipal C
 +
* LaDeana D
  
  
Line 27: Line 32:
 
Thanks and recognition go to:
 
Thanks and recognition go to:
  
−
*
+
* Rustin A, Dave H, and all others who have been helping out with the castle fabrication.
  
 
==Standing Items==
 
==Standing Items==
Line 84: Line 89:
 
*Looking for hardware and such in budget.  
 
*Looking for hardware and such in budget.  
 
*Laptop/Computer stuff somewhat put on hold, computer lab needing input on board.  
 
*Laptop/Computer stuff somewhat put on hold, computer lab needing input on board.  
−
**Fixed computer lab considering
+
**Fixed computer lab under consideration
 
**Power issues/location/heat
 
**Power issues/location/heat
 
Inventory - James L
 
Inventory - James L
Line 129: Line 134:
 
*Has been working on replacing lights, Room 2 and Lounge are done.  
 
*Has been working on replacing lights, Room 2 and Lounge are done.  
 
*Ordered more bulbs for much of the rest.  
 
*Ordered more bulbs for much of the rest.  
−
Membership (and Community Outreach) -Matt Cleary
+
Membership (and Community Outreach) - Matt Cleary
 
*Lounge is still having game nights
 
*Lounge is still having game nights
 
*Still hosting events.  
 
*Still hosting events.  
Line 139: Line 144:
 
*Numbers in intro classes have come down. Only 3 this time.  
 
*Numbers in intro classes have come down. Only 3 this time.  
 
*Possibly day classes, no responses.  
 
*Possibly day classes, no responses.  
−
*Advertizing?  
+
*Advertising?  
 
**Noted options in event creator:  
 
**Noted options in event creator:  
 
**Discourse - Forum
 
**Discourse - Forum
Line 150: Line 155:
  
 
*At a Glance  
 
*At a Glance  
−
**Income: a
+
**Income: 14000
−
**Normal expenses: b
+
**Normal expenses: 3500
−
**Utilities insight: c
+
**Utilities insight: 1700
−
**Instructor pay: d
+
**Instructor pay: 1000
−
**Area expenses: e
+
**Area expenses: 1400
−
**Pex expenses: f
+
**Pex expenses: 7000
−
**Total expenses: g
+
**Total expenses: 14000
−
**Cash Positive by: h
+
**Cash Positive by: Near net zero.
  
−
*More Classes and Colder weather Plus the start of buying LED Replacement bulbs.
+
*Continuation of buying LED Replacement bulbs.
−
*No unusual cost uptick, under budget for the monthly breakdown.  
+
*No unusual cost uptick, under budget for the monthly breakdown with additional for the Board approved finance waiting to be used.  
−
*Will be looking into clarification on policies with the Finance committee.
+
*Still looking into clarification on policies with the Finance committee. Anyone is welcome to attend committee meetings.
−
*Budgets to look at for Areas included Garden and Textiles For approval.
+
*Budgets to look at Area Committee Ham Radio requesting 275, Finance has suggested to round up to 300
 
*Projects in Progress
 
*Projects in Progress
 
**$3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
 
**$3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
−
**Looking at Evergy rebate for changing fixtures to LED. Still working with them on it.
+
**Looking at Evergy rebate for changing fixtures to LED. Waiting on the final count and install.
  
 
===Approval of Previous Minutes===
 
===Approval of Previous Minutes===
 
[[February 20th 2025]] Board Meeting
 
[[February 20th 2025]] Board Meeting
  
−
'''Motion:''' moves to approve the minutes as stated.
+
'''Motion:''' Gretchen moves to approve the minutes as stated.
  
−
'''Seconded by:'''  
+
'''Seconded by:''' Paul
  
−
*Dean votes:  
+
*Dean votes: Yes
−
*Paul votes:  
+
*Paul votes: Yes
−
*Aaron G votes:  
+
*Aaron G votes: Yes
−
*Matthew votes:  
+
*Matthew votes: Yes
−
*Aaron N votes:  
+
*Aaron N votes: Yes
−
*Eric votes:  
+
*Eric votes: Yes
−
*Serena votes:
 
  
−
'''Result:''' Motion ...
+
'''Result:''' Motion passes.
  
−
{{decision | February 20th meeting minutes are .}}
+
{{decision | February 20th meeting minutes are approved.}}
  
 
==Old Business==
 
==Old Business==
 
(Items brought up for discussion at a previous board meeting that haven’t been resolved, in order of priority)
 
(Items brought up for discussion at a previous board meeting that haven’t been resolved, in order of priority)
 +
 +
=== Rotary - April 7th at Lunch ===
 +
* Who can attend?
 +
* Should we reach out to leads?
 +
* Formatting of time - presentation and tour? Figure everyone needs some time to eat (~30 minutes), remainder of time to walk around space…
 +
* Food. Rotary will kick in a $15/head stipend. Guessing catering will run at least that, if not more. We’ll have a headcount.
 +
* Paul has drafted a presentation at MakeICT Public Presentation.pptx. Feel free to add and what not. He is willing to run as much of that as needed.
 +
 +
*Working session to come - March 29th at 4 pm (after orientation)
 +
*Cleanup day to come - weekend of April 5th
 +
 +
https://wichitarotary.org/member-events/business-firesides-4-7-2025/
 +
 +
'''Motion:''' Paul moves to approve spending $1300 on catering for the Rotary luncheon.
 +
 +
'''Seconded by:''' Aaron Grindstaff
 +
 +
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Yes
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
 +
 +
'''Result:''' Motion passes.
 +
 +
{{decision | Catering budget of $1300 for Rotary lunch is approved.}}
  
 
==New Business==
 
==New Business==
 
(Items that haven’t yet been raised for discussion, in order of priority)
 
(Items that haven’t yet been raised for discussion, in order of priority)
−
 
 
===Call for Election Committee===
 
===Call for Election Committee===
 
Responsibilities:
 
Responsibilities:
Line 202: Line 232:
 
*Tabulate and post results
 
*Tabulate and post results
  
 +
To be made up of anyone who volunteers, outgoing board members.
 +
 +
Anyone willing to run it tonight?
 +
 +
'''Motion:''' Paul moves to nominate Matt Cleary as Election Committee chair.
 +
 +
'''Seconded by:''' Gretchen
 +
 +
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Abstained yes
 +
*Aaron N votes: Yeah
 +
*Eric votes: Yes
 +
 +
'''Result:''' Motion passes.
 +
 +
{{decision | Matt Cleary is the 2025 Election Committee.}}
 +
 +
===Approval of Grounding System Funds===
 +
The Radio group would like to have $275 allocated for the installation of a grounding system for their antenna. Finance has suggested an increase to $300.
 +
 +
'''Motion:''' Aaron Grindstaff moves to approve an allocation of $300 for the radio grounding system.
 +
 +
'''Seconded by:''' Dean
 +
 +
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Yes
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
 +
 +
'''Result:''' Motion passes.
 +
 +
{{decision | $300 for radio grounding system is approved.}}
 +
 +
===Locker Policy as part of UPPP===
 +
The Finance Committee has recommended some changes to the UPPP with respect to lockers, paid storage, and unpaid storage.
 +
 +
Current [[UPPP]]
 +
 +
[https://docs.google.com/document/d/1KPbJ6JA61iS88m5dP2nPkayihHrSXZONMGpa9UKgW_g/edit?tab=t.0 Proposed March 2025 - Update to Locker Policy]
 +
* Lots of late-breaking suggestions
 +
* Main goal is to just get people to pay their membership with their lockers. No paying for a few months at a time, randomly, etc. that becomes a mess to track.
 +
 +
* Current sentence at issue is: “The price to rent a locker is currently $5 per month, which may be rolled into a member’s regular payments, but availability is not guaranteed.”
 +
 +
* Proposed wording: “The price to rent a locker is currently $5 per month, which will be paid along with a member’s regular payments, but availability is not guaranteed. If a non-monthly member decides they do not want to continue renting the locker, they should contact Finance for a refund for unused time.”
 +
 +
Under “Approved Area-Specific Storage”
 +
Change “If an area lead requests payment in exchange for storage space, that payment will be applied to the budget for the area.” to “If an area lead requests payment in exchange for storage space, that payment will be applied to the general fund.”
 +
 +
[https://docs.google.com/document/d/1dg4Md1o1cdzbFLpAjZRitL0rqFMg3cMlk0tgpO4wy3A/edit?tab=t.0 Proposed Lockers only March 2025 - Update to Locker Policy]
 +
 +
'''Motion:''' Gretchen moves to approve the proposed wording above to amend the UPPP.
 +
 +
'''Seconded by:''' Eric
 +
 +
*Dean votes: Abstain
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Yes
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
  
 +
'''Result:''' Motion passes.
  
−
===Approval Grounding System Funds===
+
{{decision | UPPP amended to clarify locker and area-specific storage payments.}}
−
The Radio group would to have $275 allocated for the installation of a grounding system for their antenna
 
  
−
'''Motion:''' a moves to b.
 
  
−
'''Seconded by:''’ c
+
===Renaissance Festival===
 +
*Great Plains Renaissance Festival is April 12th and 13th.
 +
*MakeICT has long supported the festival and it takes significant resources on our part.
 +
*A variety of MakeICT property will be in attendance, including the castle, some tables, chairs, and siege weapons. The property will be removed under the guidance of the board and returned at the end of the festival.
  
−
*Dean votes:  
+
'''Motion:''' Aaron G moves to continue to support the Great Plains Renaissance Festival.
−
*Paul votes:
 
−
*Aaron G votes:
 
−
*Matthew votes:
 
−
*Aaron N votes:
 
−
*Eric votes:
 
−
*Serena votes:
 
  
−
'''Result:''' .
+
'''Seconded by:''' Eric
  
−
{{decision |.}}
+
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Yes
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
  
−
==Executive Session==
+
'''Result:''' Motion passes.
  
 +
{{decision | Renaissance Festival will be supported by MakeICT.}}
  
 
==Decision Summary==
 
==Decision Summary==

Latest revision as of 05:39, 21 March 2025

AGENDA

Opening and Mission Statement

  • The regular monthly meeting of the MakeICT board of directors convenes on Thursday, March 20 at 7:00 pm in the MakeICT building.
  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

  • President: Gretchen Koch
  • Vice President: Dean Day
  • Secretary: Paul Shackelford
  • Treasurer: Aaron Grindstaff
  • Director at Large: Eric Manda
  • Director at Large: Aaron Norton
  • Director at Large: Matthew Cleary via Google Meet

Absent:

  • Director at Large: Serena Oden-Powers

Members:

  • Andy T
  • Joe P
  • Rustin A
  • James L
  • Mike B
  • Jaipal C
  • LaDeana D


Thanks and Recognition

Thanks and recognition go to:

  • Rustin A, Dave H, and all others who have been helping out with the castle fabrication.

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on April 1st (no joke!). Please send blurbs to communications@makeict.org by March 25th.

  • Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
  • Teachers, please take pictures of your classes and send them to us.
  • If anyone is interested in reviving member of the month, feel free to write it and send it in


First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

  • Every First Thursday of the month
  • Workshop to address issues from members 7-8pm
  • Closed executive session as needed for the Board 8-9pm


Reminders:

  • When leaving an area:
    • Make sure all windows are closed and locked
    • Turn off the lights (except if one room’s lights are left on for security reasons)
    • Drain portable AC units (summer)
    • Set heaters to 60 degrees (winter)


Area Reports

Ceramics - Tony R

  • Kiln firings are happening.
  • Wheel classes are going.
  • Have been putting people in for authorization
  • Scheduling authorization classes
  • Various people are running various things, working well as committee

Electronics - Kim K.

  • Not much news, everything going ok.
  • Issues with payment card, will check with treasurer.

Fab Lab - Andy T

  • We got donation of resin 3D printers, getting up and going
  • Information from facilities on information to setup.
    • Will bring to board later.
  • Next month hopefully classes on resin printers

Garden - Piper

  • The plot rentals are open, some of them taken.

IT - Steve

  • All existing laptops have new batteries.
  • Will make a forum post about it
  • Will be working on automation projects
  • Will be looking at adding more people in future
  • Looking for hardware and such in budget.
  • Laptop/Computer stuff somewhat put on hold, computer lab needing input on board.
    • Fixed computer lab under consideration
    • Power issues/location/heat

Inventory - James L

  • Color labels are in, areas can now, and should update inventory tags to show areas, also smaller tags.
  • Need to order additional labels - Standard size

Jewelry - Ted

  • Had classes on cabbing/authorization

Metal Shop - OPEN

  • 2x72 grinder, almost back up.
  • Tanks filled up (today?) Welders back in operation.
  • Group of people working towards Tormach.
  • Looking for lead.

Security - Bill O.

  • Cameras are being expanded

Woodshop - OPEN

  • Looking for lead, meeting about it, have had some people come.
  • Needs more cleaning
  • Needs more classes

Textiles - June & Rayna

  • Classes on the quilting machine, some small classes.
  • Cleaned up last month
  • Looking at a new layout for the room.

Gallery - Dean Day

  • Looking at doing a show with Doug Tripp

Welcome Area - Gretchen K.

  • Would like to find a way to make forms more obvious.
  • Clipboard for various forms.
    • Tried shelves.
    • Would like to have forms in all one place.
    • Would like to encourage Incident forms.

Radio - Joe P.

  • Work continues on establishing radio station
  • Worked with facilities for antenna placement on chimney,
  • Have donation of antennas
  • Maker Monday operating sessions, to show people and allow them to do things
  • Extra level class (top level) End of April/Beginning of May
  • Put in a budget request to board for ground/lightning safety.
  • Very successful class, 2 weekends, 19 people 0 to general, everyone passed adding some license levels.

Classroom Management Committee Outreach (and Education) - LaDeana D.

  • Adding people to the teach a class class,
  • Looking at doing a summer camp/classes in July.
  • Ren Faire castle is under construction, and should be able to be bolted together next week.

Facilities Committee - JaiPal

  • Has been working on replacing lights, Room 2 and Lounge are done.
  • Ordered more bulbs for much of the rest.

Membership (and Community Outreach) - Matt Cleary

  • Lounge is still having game nights
  • Still hosting events.
  • Meetings before Tuesday - Orientation

Stained Glass - Timothy York

  • Running class - Introduction, Next month only open labs
  • May - advanced class on calendar soon.
  • Next intro class June/July
  • Numbers in intro classes have come down. Only 3 this time.
  • Possibly day classes, no responses.
  • Advertising?
    • Noted options in event creator:
    • Discourse - Forum
  • 26 April, “Glasstravaganza” open to public glass cutting class, and breaking how you want it to.
    • How Tempered glass goes.
    • Will have posters at places like Bearden’s.
    • Communications.

Treasurer’s Report

  • At a Glance
    • Income: 14000
    • Normal expenses: 3500
    • Utilities insight: 1700
    • Instructor pay: 1000
    • Area expenses: 1400
    • Pex expenses: 7000
    • Total expenses: 14000
    • Cash Positive by: Near net zero.
  • Continuation of buying LED Replacement bulbs.
  • No unusual cost uptick, under budget for the monthly breakdown with additional for the Board approved finance waiting to be used.
  • Still looking into clarification on policies with the Finance committee. Anyone is welcome to attend committee meetings.
  • Budgets to look at Area Committee Ham Radio requesting 275, Finance has suggested to round up to 300
  • Projects in Progress
    • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
    • Looking at Evergy rebate for changing fixtures to LED. Waiting on the final count and install.

Approval of Previous Minutes

February 20th 2025 Board Meeting

Motion: Gretchen moves to approve the minutes as stated.

Seconded by: Paul

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes

Result: Motion passes.

@DECISION: February 20th meeting minutes are approved.

Old Business

(Items brought up for discussion at a previous board meeting that haven’t been resolved, in order of priority)

Rotary - April 7th at Lunch

  • Who can attend?
  • Should we reach out to leads?
  • Formatting of time - presentation and tour? Figure everyone needs some time to eat (~30 minutes), remainder of time to walk around space…
  • Food. Rotary will kick in a $15/head stipend. Guessing catering will run at least that, if not more. We’ll have a headcount.
  • Paul has drafted a presentation at MakeICT Public Presentation.pptx. Feel free to add and what not. He is willing to run as much of that as needed.
  • Working session to come - March 29th at 4 pm (after orientation)
  • Cleanup day to come - weekend of April 5th

https://wichitarotary.org/member-events/business-firesides-4-7-2025/

Motion: Paul moves to approve spending $1300 on catering for the Rotary luncheon.

Seconded by: Aaron Grindstaff

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes

Result: Motion passes.

@DECISION: Catering budget of $1300 for Rotary lunch is approved.

New Business

(Items that haven’t yet been raised for discussion, in order of priority)

Call for Election Committee

Responsibilities:

  • Collect nominations
  • Contact nominees, see if they accept
  • Post candidates to the wiki
  • Create Q&A threads for each candidate on the forum
  • Create and send ballot
  • Voting starts at beginning of annual meeting, goes for 48 hours
  • Tabulate and post results

To be made up of anyone who volunteers, outgoing board members.

Anyone willing to run it tonight?

Motion: Paul moves to nominate Matt Cleary as Election Committee chair.

Seconded by: Gretchen

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Abstained yes
  • Aaron N votes: Yeah
  • Eric votes: Yes

Result: Motion passes.

@DECISION: Matt Cleary is the 2025 Election Committee.

Approval of Grounding System Funds

The Radio group would like to have $275 allocated for the installation of a grounding system for their antenna. Finance has suggested an increase to $300.

Motion: Aaron Grindstaff moves to approve an allocation of $300 for the radio grounding system.

Seconded by: Dean

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes

Result: Motion passes.

@DECISION: $300 for radio grounding system is approved.

Locker Policy as part of UPPP

The Finance Committee has recommended some changes to the UPPP with respect to lockers, paid storage, and unpaid storage.

Current UPPP

Proposed March 2025 - Update to Locker Policy

  • Lots of late-breaking suggestions
  • Main goal is to just get people to pay their membership with their lockers. No paying for a few months at a time, randomly, etc. that becomes a mess to track.
  • Current sentence at issue is: “The price to rent a locker is currently $5 per month, which may be rolled into a member’s regular payments, but availability is not guaranteed.”
  • Proposed wording: “The price to rent a locker is currently $5 per month, which will be paid along with a member’s regular payments, but availability is not guaranteed. If a non-monthly member decides they do not want to continue renting the locker, they should contact Finance for a refund for unused time.”

Under “Approved Area-Specific Storage” Change “If an area lead requests payment in exchange for storage space, that payment will be applied to the budget for the area.” to “If an area lead requests payment in exchange for storage space, that payment will be applied to the general fund.”

Proposed Lockers only March 2025 - Update to Locker Policy

Motion: Gretchen moves to approve the proposed wording above to amend the UPPP.

Seconded by: Eric

  • Dean votes: Abstain
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes

Result: Motion passes.

@DECISION: UPPP amended to clarify locker and area-specific storage payments.


Renaissance Festival

  • Great Plains Renaissance Festival is April 12th and 13th.
  • MakeICT has long supported the festival and it takes significant resources on our part.
  • A variety of MakeICT property will be in attendance, including the castle, some tables, chairs, and siege weapons. The property will be removed under the guidance of the board and returned at the end of the festival.

Motion: Aaron G moves to continue to support the Great Plains Renaissance Festival.

Seconded by: Eric

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes

Result: Motion passes.

@DECISION: Renaissance Festival will be supported by MakeICT.

Decision Summary

  • @DECISION: February 20th meeting minutes are approved.
  • @DECISION: Catering budget of $1300 for Rotary lunch is approved.
  • @DECISION: Matt Cleary is the 2025 Election Committee.
  • @DECISION: $300 for radio grounding system is approved.
  • @DECISION: UPPP amended to clarify locker and area-specific storage payments.
  • @DECISION: Renaissance Festival will be supported by MakeICT.

Task Summary

  • None
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