2017 Annual Meeting

Date of meeting: 2017 June 17

5:00 - Call to Order and reading of Annual Report

• Started about 10 minutes late
• Activities report
  • Logan will post annual report online

5:15 - Financial Report

• Tracy gives an overview of our current financial status
  • The detailed budget is available in the finances folder in the admin drive, but not being discussed at this meeting. It can be made available to any member in good standing who requests access.
  • Member count is 361
  • Financial report is missing numbers from KLF, devICT, Open Wichita, (All programs excluding the makerspace[only the makerspace])

5:35 - Proposed Bylaws Changes

• Link to public Google Doc

Survey Questions and Results. (Bold indicates the elected option.)

• Amendment to Article VI, Section 2 (Vote to change the MakeICT Institute's fiscal year to match the calendar year.)
  • Option 1 (Change Fiscal Year to match Calendar Year): The fiscal year of the corporation commences on the first day of January and ends on the last day of December.
  • Option 2 (no change): The fiscal year of the corporation commences on the first day of November and ends on the last day of October.

• Amendment to Article V, Section 3 (This change fixes wording that was not updated last year when we increased the number of At-Large Directors from two [2] to four [4].)
  • Option 1 (changes "two" to "four" in the two bolded locations): Each member present shall be given an opportunity to be a candidate for each officer position and each at-large director position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. In the event of a tie, the election is decided by coin flip. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term. If more than four members are candidates for at-large director, each voting member present shall rank the candidates. The four candidates obtaining the highest preferences from voting members present shall be elected. In the case of a vacancy on the board, the remainder of the board has the right to appoint an interim member or to hold a special election to elect an interim member to fill the position for the remainder of the term.
  • Option 2 (no change): Each member present shall be given an opportunity to be a candidate for each officer position and each at-large director position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. In the event of a tie, the election is decided by coin flip. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term. If more than two members are candidates for at-large director, each voting member present shall rank the candidates. The two candidates obtaining the highest preferences from voting members present shall be elected. In the case of a vacancy on the board, the remainder of the board has the right to appoint an interim member or to hold a special election to elect an interim member to fill the position for the remainder of the term.

• Amendment to Article IV, Section 6 (This change fixes wording that is currently incorrect and does not make sense.)
  • Option 1 (changes "district" to "state" in the bolded location): The Officers must provide an annual report. The report shall chronicle the activities of the corporation, including specific narratives on the corporation's work, the corporation's annual financial statements, relevant legal filings, and relevant copies of the organization's state and federal tax returns.
  • Option 2 (no change): The Officers must provide an annual report. The report shall chronicle the activities of the corporation, including specific narratives on the corporation's work, the corporation's annual financial statements, relevant legal filings, and relevant copies of the organization's district and federal tax returns.

• Amendment to Article V, Section 3 (This changes the wording used to specify which Board positions a member can run for, but doesn't change the meaning. Please note that [two/four] is dependent on a previous question in this survey and will reflect the outcome of that vote.)
  • Option 1 (cleans up wording in the bolded location): Each member present shall be given an opportunity to be a candidate for any elected position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. In the event of a tie, the election is decided by coin flip. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term. If more than [two/four] members are candidates for at-large director, each voting member present shall rank the candidates. The [two/four] candidates obtaining the highest preferences from voting members present shall be elected. In the case of a vacancy on the board, the remainder of the board has the right to appoint an interim member or to hold a special election to elect an interim member to fill the position for the remainder of the term.
  • Option 2 (no change): Each member present shall be given an opportunity to be a candidate for each officer position and each at-large director position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. In the event of a tie, the election is decided by coin flip. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term. If more than [two/four] members are candidates for at-large director, each voting member present shall rank the candidates. The [two/four] candidates obtaining the highest preferences from voting members present shall be elected. In the case of a vacancy on the board, the remainder of the board has the right to appoint an interim member or to hold a special election to elect an interim member to fill the position for the remainder of the term.

• Amendment to Article IV, Section 6 (This change specifies when the Officers are to give their annual report. Please note that [district/state] is dependent on a previous question in this survey and will reflect the outcome of that vote.)
  • Option 1 (specifies that the annual report will be given at the annual meeting): The Officers must provide an annual report at the annual meeting. The report shall chronicle the activities of the corporation, including specific narratives on the corporation's work, the corporation's annual financial statements, relevant legal filings, and relevant copies of the organization's [district/state] and federal tax returns.
  • Option 2 (no change): The Officers must provide an annual report. The report shall chronicle the activities of the corporation, including specific narratives on the corporation's work, the corporation's annual financial statements, relevant legal filings, and relevant copies of the organization's [district/state] and federal tax returns.

5:50 - Proposed action on Maker Academy

• "Shall the board of directors have the authority to shut down Maker Academy?"
  • Concern that if we give to board the power to disband this program now, that power could be used to disband any other program later (including the makerspace).
  • Certain people are dumbfounded that the board can’t decide to disband something that isn’t in our Bylaws. They fail to realize that our Bylaws don’t actually mention the makerspace either though.
  • Someone suggests that what should happen is that we should not disband the program and what should happen is that the Board should define what Maker Academy really does, which is a power the board has, and we should define Maker Academy as something that we can really work with.
  • Jacob Walker, devICT director, clarifies that the devICT, OpenWichita, and KLF programs started as their own entities and found a home under the MakeICT umbrella, but that Maker Academy and Maker Outreach were formed within the MakeICT umbrella by membership vote.
  • Laura Scholl, Maker Academy director, speaks about how Maker Academy was created with one definition, then evolved into another definition. She also states that Maker Academy has not cost the membership/organization anything financially. In fact, they made a (very small) profit.
  • John Alexander/Laura Scholl - suggest creating a framework for provisional programs and their graduation
  • There’s a 2 minute recess for Logan
  • Laura Scholl makes a motion that we shut down Maker Academy in its current form
    • Motion is recognized and seconded
    • Barb doesn’t feel that a “political movement” is necessary, that we could simply redefine the program and take action with it.
    • There’s debate about whether or not anything about Maker Academy or Maker Outreach was ever discussed at the board level, as it was painted by Logan
  • Laura withdraws her motion
  • Kim makes a motion that Kirk Lancaster be tasked with defining Maker Academy and reporting back to the board in three months
    • Kirk volunteered to take on this task
    • Motion is recognized and seconded
    • After discussing James’ motion (below) Kim realizes that her motion will be sent to the membership to be voted on via SurveyMonkey. She clarifies that she was trying to create an action item, not a membership vote.
    • Kim withdraws her motion.
    • It’s agreed upon that we will not send out a vote to the membership regarding Maker Academy at least until Kirk has reported back to the board.
  • @TODO (Kirk Lancaster, On or before September 18, 2017): Define Maker Academy and what it does and report to the board.

• James Lancaster proposes that we add regular meetings to the standing rules via a vote from the membership during the vote that will happen following this meeting.
  • What will be voted on:
    • In connection with the rules in the bylaws for regular membership meetings, this would add one of the following sections to the standing rules:
    • 1. MakeICT shall have regular meetings every September, December, March, in addition to the annual meeting in June.
    • 2. MakeICT shall have regular meetings every December, in addition to the annual meeting in June.
    • These meetings shall be called by the board of directors in resolution, not less than 2 weeks before the meeting, such meeting will be posted in all customary physical and electronic places. They shall include short reports on what MakeICT has been doing through it's various programs and address any issues that need to be addressed.
  • What the options will be:
    • No change (No regular meeting except the annual meeting)
    • Option 1 only (Meetings every 3 months)
    • Option 2 only (Meetings every 6 months)
    • Option 1 then 2 (Ok, with either, prefer every 3 months)
    • Option 2 then 1 (Ok, with either, prefer every 6 months)
  • Motion is seconded and will be voted on by the membership via SurveyMonkey

6:00 - Candidate Introductions

• Actual time is about 6:20
• Note: Bold names indicate persons that were elected.
• Presidential Candidates - 4 minutes each
  • Kim Burton
  • James Lancaster
• Vice Presidential Candidates - 3 minutes each
  • Kim Burton
  • James Lancaster
  • Kip Landwehr
• Treasurer Candidates - 2 minutes each
  • David Springs
• Secretary Candidates - 2 minutes each
  • Rustin Atkeisson
• At-large Officer Candidates - 2 minutes each
  • Thomas Bloom
  • Kim Burton
  • Kez Cook
  • Dean Day
  • LaDeana Dockery
  • James Lancaster
  • Malissa Long
  • Kip Landwehr
  • Matthew Pogue
  • Laura Scholl
  • Matthew "Lewis" Warren
  • Matt Young

6:35 - Adjourn

• Actual time is 6:45