August 25 2019

2019 August 15 Board meeting minutes

AGENDA

Roll Call

Board Members

• President - David Springs
• Vice President - Alysa Bumgarner
• Treasurer - Devin Halsey (via teleconference)
• Secretary - Rustin Atkeisson
• At Large Director - LaDeana Dockery
• At Large Director - Scott Sullivan
• At Large Director - Josh Robinson
• At Large Director - Malissa Long
• Immediate Past President - Kim Burton

Members

Patrick Hutchison Logan Pajunen John Nicholas Jason Phang Nalini Fraser Philip Fraser Kate Goad Dean Day

Standing Items

• Thanks & recognition
  • Ken and Josh for putting up cameras and lights
  • Rustin for mowing/pulling weeds/cleaning up
  • Mary for organizing the fabrics for textiles
  • Logan for donating cameras to help get the security going on the building

Old Business

• Begin Looking for Committee Leads for 2020.

New Business

• Budget for move
  • There are expenses we can’t avoid (like lights/security)
  • Generally agreed not to put in a lot of money until we close on the building
  • Insurance has been ordered, will be billed shortly
  • Need to decide how extensive our security system needs to be
    • Terrance has looked into the main panel, might not need to invest much into that piece
    • Josh is working on the video system
      • Still need a power over ethernet switch
    • Suggest having a blanket budget to cover security system
    • Potentially $1000 to cover basic security system
      • Would not include automating door locks
      • Need to consider/research a fire detection system
        • Does not look like Booth has any simplex system for fire detection

• • Need to consider a dumpster on site
    • Something secure possibly with a padlock
    • Might be something our current service could help with

• • Will not mess with asbestos tile before closing on building

• • Windows
    • Had one more break, but that might have been from our makeshift fix hitting the window
    • Need to get some kind of cover on them
    • Window panels are about $9/piece
    • Will let whoever is in charge of facilities take care of that
    • Want the building to be secure especially at night

• • Utilities
    • We are paying for electricity now
    • Still need to transfer over the rest
    • Internet - will wait until the security system is ready to go live

• • Door Access
    • Possible to run door access without internet access
    • Would have to be updated manually
    • For now, area leads will have to use a physical key

• • Safety Concerns
    • One tunnel does have standing water
    • Need to get someone to look at the grading next to the building
    • Need to take care of the gas line that is valved and not capped
  • Need Fire Extinguishers
  • Need First Aid kit

• • Budget
    • Set aside $1000 for security to get the security systems running
    • David moves to set aside a maximum of $1000 to get the security systems running and secure the building (seperate from the $500 approved for the lights). 2nd by Scott
      • Motion passes: 7 approve, 0 oppose, 0 abstained
      • @DECISION: Security approved to spend up to $1000 to get security systems running and secure Booth campus

• • • David moves to start utilities at Booth campus. 2nd by Rustin
      • Motion passes: 6 approve, 0 oppose, 0 abstained
      • @DECISION: Approved to start utilities at Booth campus.

• • • David moves to budget up to $300 for a first aid kit and a fire extinguisher for Booth campus. 2nd by Scott
      • Motion passes: 6 approve, 0 oppose, 0 abstained
      • @DECISION: Approved spending up to $300 for first aid kit and a fire extinguisher for Booth campu.

Cash Flow Projection

Proposed Budget

• SCA
  • They are looking for another space to meet out of.
  • They will need to talk to Kim about re-newing their membership

• Treasurer will now have a locked office at Booth campus.

Building committee

• Adjourned at 7:05