September 19th 2024

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, September 19 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Quote for Today:

TBD

Roll Call:

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford
• Treasurer: Aaron Grindstaff
• Director At Large: Matthew Cleary
• Director At Large: Eric Manda
• Director At Large: Aaron Norton
• Director at Large: Serena Oden-Powers

Members:

• John Jacob Jingleheimer-Schmitt

Thanks and Recognition

Thanks and recognition go to:

• Rustin Atkeisson for spearheading organization of volunteers to assist with ICT Comic Con and the Great Plains Renaissance Festival
• Aaron Grindstaff, LaDeana Dockery, Matthew Cleary, Tricia Cortes, Rustin Atkeisson [others]? who helped out at Comic Con
• Aaron Rivers (Woodshop and Director of Operations) for his service to MakeICT
• Mike Atherton (Security) for his service to MakeICT
• Larry Meeks (Metalshop) for his service to MakeICT
• Rustin Atkeisson, Dave Hanson, James Lancaster, Matt Cleary, and Gretchen Koch for volunteering to design and build a new castle facade for the ren faire tent

Old Business

Communications - Newsletter

The next newsletter will come out on the first of October. Please send blurbs to communications@makeict.org.

Guidelines:

• Be positive and forward-looking with articles.
• If asked to submit an article, you are allowed to say "No," with the exception of the President and VP, who will have to submit make-up articles the following month.
• Leads and Directors are encouraged to submit articles.
• Deadlines for submissions are on the 25th of each month.
• Newsletter will be published on the first of the month.
• Members are also encouraged to take photos of activities at MakeICT and submit them for the newsletter.
• Please make sure that photos are properly credited with who is in it and who took it.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Treasurer’s Report

• Income: $15,100
• Utilities insight: $2,850
• Instructor pay: $250
• Area expenses: $2,000
  • Total expenses: $5,100
• Cash Positive by: $10,000

• Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year. (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
• Still working to take care of refinancing the mortgage on the building (have all the paperwork read)
• Completed Projects
  • None completed in July but do not see much additional spending on AC

• In Work Projects
  • $3,400 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
  • $9,800 of $10,000 spent on AC repair and replacement
  • $1,100 of $2,000 spent on securing AC units
• Pledge drive for Keyacast Successful To pay $1,356 (Sep 1st call for pledges)
• Operation Grant Submitted, also working to get it from last year

Reminders:

• Don’t open windows in a shop if the AC unit is turned on.
• When leaving a shop:
  • Make sure all windows are closed and locked
  • Make sure no AC units are on
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable units

New Business

Approval of Previous Minutes

8/15/2024: https://wiki.makeict.org/wiki/August 15th_2024

Motion: 'Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes
• Serena votes:
• Aaron N votes:

Result: Motion passes

@DECISION: Minutes.

Letterpress Area

This item was voted at the August 15th 2024 board meeting to be tabled until this meeting.

(Now former) Director of Operations Aaron Rivers advises disbanding the Letterpress area for the following reasons:

• The area has not met any meaningful measure of its operational capacity.
• The greater part of the area’s machinery has been nonoperational for years.
• The area is bereft of any access policy.
• The letterpress is of little practical interest, and then only to an extreme minority of the MakeICT membership.
• The machine requires a level of expertise and maintenance that is beyond our current means.

If sufficient interest exists in the letterpress process, Aaron recommends that may still well be served by a smaller, safer, and more manageable machine that could be housed and maintained by the Visual Arts Area whose Lead, Kris Paxton, has expressed an interest in doing.

Aaron further recommends the sale of the machinery, and that it be repaired to maximize value prior to sale. The paper cutter (which is the only regularly used equipment in the area) and the laminating machine (which is used but effectively homeless) be a dedicated space where the cutter is presently installed, and the remainder of the Letterpress floor-space be granted to facilities which is overfull and badly in need of it.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes
• Serena votes:
• Aaron N votes:

Result:

@DECISION: Determination of Letterpress Area

Doug Wilson as Woodshop Lead

Aaron Rivers has stepped down as Woodshop Lead. He recommended that Doug Wilson fill out the role for the remainder of the year. Doug has previously held the position and is also currently serving as Screenprinting Lead.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Serena votes:
• Aaron N votes:

Result:

@DECISION: Area lead determination.

Bill Oden as Security Lead

Mike Atherton has stepped down as Security Lead. He recommended that Bill Oden fill the role. Bill is a standing member of the security committee.

Motion:

'Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Serena votes:
• Aaron N votes:

Result:

@DECISION: lead determination.

Discussion on Newsletter Topics

Serena has requested we compile a list of topics to cover in the newsletter.