Difference between revisions of "November 21st 2024"

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(Created page with "=AGENDA= ===Opening and Mission Statement=== *The regular monthly meeting of the MakeICT board of directors convenes on Thursday, November 21 at 7:00 pm in the MakeICT buildi...")
 
 
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*MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
 
*MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
  
−
====Quote for Today:====
+
====Message for Today:====
  
 +
For the current board– if you ever feel out of your depth, remember that:
 +
Experience provides perspective and knowledge to which you may not have access, but other members do.
 +
The perspective of a newcomer is a reminder to existing members of what’s possible. The newcomer is the champion of fresh ideas, and a reminder of the potential in past ideas that never saw fruition.
 +
{| class="wikitable"
 +
|'''Board Members'''
 +
|'''Terms on the Board'''
 +
|-
 +
| colspan="2" |'''Current Board (2024)'''
 +
|-
 +
|Gretchen Koch, President
 +
|2023, 2024
 +
|-
 +
|Dean Day, Vice-President
 +
|2017, 2024
 +
|-
 +
|Paul Shackelford, Secretary
 +
|2024
 +
|-
 +
|Aaron Grindstaff, Treasurer
 +
|2024
 +
|-
 +
|Serena Oden-Powers, At-Large
 +
|2023, 2024
 +
|-
 +
|Matthew Cleary, At-Large
 +
|2024
 +
|-
 +
|Aaron Norton, At-Large
 +
|2024
 +
|-
 +
|Eric Manda, At-Large
 +
|2024
 +
|-
 +
|
 +
|
 +
|-
 +
| colspan="2" |'''2023-2024 Board'''
 +
|-
 +
|Mike Atherton, President
 +
|2023
 +
|-
 +
|Aaron Rivers, Vice-President
 +
|2022, 2023
 +
|-
 +
|Rustin Atkeisson, Treasurer
 +
|2018, 2020, 2022, 2023
 +
|-
 +
|Gretchen Koch, Secretary
 +
|2023, 2024
 +
|-
 +
|James Lancaster, At-Large
 +
|2017, 2018, 2019, 2023
 +
|-
 +
|LaDeana Dockery, At-Large
 +
|2018, 2019, 2020, 2023
 +
|-
 +
|Serena Oden-Powers, At-Large
 +
|2023, 2024
 +
|-
 +
|Dean Day, At-Large
 +
|2017, 2024
 +
|}
  
−
===Roll Call===
 
 
====Board Members:====
 
====Board Members:====
−
*President: Gretchen Koch  
+
 
−
*Vice President: Dean Day  
+
*President: Gretchen Koch
−
*Secretary: Paul Shackelford  
+
*Vice President: Dean Day
−
*Treasurer: Aaron Grindstaff  
+
*Secretary: Paul Shackelford
−
*Director at Large: Matthew Cleary  
+
*Treasurer: Aaron Grindstaff
−
*Director at Large: Eric Manda  
+
*Director at Large: Matthew Cleary
−
*Director at Large: Aaron Norton  
+
*Director at Large: Eric Manda
−
*Director at Large: Serena Oden-Powers  
+
*Director at Large: Aaron Norton
 +
*Director at Large: Serena Oden-Powers
  
 
====Members:====
 
====Members:====
−
*
+
 
 +
*James Lancaster
 +
*James Wyatt
 +
*LaDeana Dockery
 +
*Rustin Atkeisson
  
 
===Thanks and Recognition===
 
===Thanks and Recognition===
 
Thanks and recognition go to:
 
Thanks and recognition go to:
−
*
+
 
 +
*Rustin and Dean for working with Cargill’s Community Action Team
  
 
==Old Business==
 
==Old Business==
Line 33: Line 100:
 
*Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
 
*Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
 
*Teachers, please take pictures of your classes and send them to us.
 
*Teachers, please take pictures of your classes and send them to us.
 +
*Reminder that we are not free advertising for businesses
 +
*If anyone is interested in reviving member of the month, feel free to write it and send it in
 +
*Feature new members? Maybe include it in the revamp of the key form.
  
 
===First Thursday Board Workshop===
 
===First Thursday Board Workshop===
Line 39: Line 109:
 
Details:
 
Details:
  
−
*Every First Thursday of the month  
+
*Every First Thursday of the month (was Wednesday this month)
 
*Workshop to address issues from members 7-8pm
 
*Workshop to address issues from members 7-8pm
 
*Closed executive session as needed for the Board 8-9pm
 
*Closed executive session as needed for the Board 8-9pm
  
 
===Area Reports===
 
===Area Reports===
−
*  
+
 
 +
*None to report that’s not covered below. Leads and chairs meeting canceled this month.
  
 
===Treasurer’s Report===
 
===Treasurer’s Report===
  
 
*At a Glance
 
*At a Glance
−
**Income: $12,500
+
**Income: 18,000
−
**Utilities insight: $2,280
+
**Utilities insight: 2,200
−
**Instructor pay: $500
+
**Instructor pay: 790
−
**Area expenses: $4,280
+
**Area expenses: 1,700
−
**Total expenses: $11,500
+
**Total expenses: 4,690
−
**Cash Positive by: $1,000
+
**Cash Positive by: 14,000
  
−
*Mortgage
+
*CPA has filed IRS Form 990
−
**Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
+
**Need to verify answers are correct on part VI and talk with CPA (questions 6-7)
−
**Still working to take care of refinancing the mortgage on the building
+
 
 +
Instructions from IRS: https://www.irs.gov/pub/irs-pdf/i990.pdf
  
 
*Projects in Progress
 
*Projects in Progress
−
**$3,500 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
+
**$3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
−
**Operation Grant Submitted, was not awarded to us this year; did get last year’s.
+
**Looking at Evergy rebate for changing fixtures to LED
−
**IRS 990 Form– we had an automatic extension last year and submitted it in November. Need to submit by 11/15.
 
  
 
'''Reminders:'''
 
'''Reminders:'''
 +
 
*Don’t open windows in a shop if the AC unit is turned on.
 
*Don’t open windows in a shop if the AC unit is turned on.
 
*When leaving a shop:
 
*When leaving a shop:
 
**Make sure all windows are closed and locked
 
**Make sure all windows are closed and locked
−
**Make sure no AC units are on
 
 
**Turn off the lights (except if one room’s lights are left on for security reasons)
 
**Turn off the lights (except if one room’s lights are left on for security reasons)
 
**Drain portable units
 
**Drain portable units
Line 80: Line 151:
 
October 17th board meeting: https://wiki.makeict.org/wiki/October 17th_2024
 
October 17th board meeting: https://wiki.makeict.org/wiki/October 17th_2024
  
−
'''Motion:'''  
+
'''Motion:''' Paul moves to approve the minutes as stated.
  
−
'''Seconded by:'''
+
'''Seconded by:''' Serena
−
*Dean votes:
 
−
*Paul votes:
 
−
*Aaron G votes:
 
−
*Matthew votes:
 
−
*Aaron N votes:
 
−
*Eric votes:
 
−
*Serena votes:
 
  
−
'''Result:'''
+
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Yes
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
 +
*Serena votes: Yes
  
−
{{decision | }}
+
'''Result:''' Motion passes.
 +
 
 +
{{decision | October 17th meeting minutes are approved.}}
 +
 
 +
===Jewelry Lab Open House===
 +
 
 +
*Come this Saturday at 1 pm!
 +
*Learn about the machines
 +
 
 +
===Letterpress===
 +
 
 +
*Area items as described previously to be three-nerded
  
 
===Area Lead Appointments===
 
===Area Lead Appointments===
Line 103: Line 184:
 
*Current open positions
 
*Current open positions
 
**Metal shop
 
**Metal shop
 +
**Fab Lab
  
 
===Area Budgets===
 
===Area Budgets===
Line 111: Line 193:
 
===Mortgage Discussion===
 
===Mortgage Discussion===
  
−
We need to approve the necessary paperwork in order to enable Aaron Grindstaff (most signatures) and Paul (one signature) to sign for the new mortgage.
+
MakeICT’s mortgage was initially due for renewal on 10/20/24, but due to circumstances related to the tax abatement, that deadline was not met. Jessica Crowell, our contact at Emprise, made all 5 of the documents related to the renewal available, but the agreement needs to be approved by board vote per the Corporate Resolution to Borrow/Grant Collateral:
 +
 
 +
RESOLUTIONS ADOPTED. At a meeting of the Directors of the Corporation, or if the Corporation is a close corporation having no Board of Directors then at a meeting of the Corporation's shareholders, duly called and held on, at which a quorum was
 +
present and voting, or by other duly authorized action in lieu of a meeting, the resolutions set forth in this Resolution were adopted.
 +
 
 +
Aaron Grindstaff and Paul Shackelford will be the co-signers of the loan renewal upon approval by the board, and their signed agreement is expected to be delivered by tomorrow (11/22).
 +
 
 +
'''Motion:''' Dean moves to approve the resolutions in the Emprise Bank Corporate Resolution as stated.
 +
 
 +
'''Seconded by:''' Paul
 +
 
 +
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Why Not (Yes)
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
 +
*Serena votes: Abstain
 +
 
 +
'''Result:''' Motion passes
 +
 
 +
{{decision | Resolutions in Emprise Bank Corporate Resolution are approved.}}
 +
 
 +
===Cargill Donation===
 +
 
 +
*Cargill’s Community Action Team donated to us this week!
 +
*Recognized for our community support and helping our community grow.
 +
*We appreciate their support.
 +
*Looking at collaboration with our gardening area. They are willing to send out volunteers.
 +
 
 +
===Dragon Master Initiative===
 +
 
 +
*To craft an email saying it doesn’t align well with our setup (ie 24 hour prints, etc)
 +
 
 +
==Executive Session==
 +
 
 +
*Entered executive session to discuss member scholarship.
 +
 
 +
===Member Scholarship===
 +
 
 +
'''Motion:''' Aaron Norton moves to approve the member scholarship as discussed for a term of three months.
  
−
Suggested wording '''Motion:''' x moves to approve/disapprove the resolutions stated in the Emprise Bank Corporate Resolution as stated.
+
'''Seconded by:''' Gretchen
  
−
'''Seconded by:'''
+
*Dean votes: Yes
−
*Dean votes:
+
*Paul votes: Yes
−
*Paul votes:  
+
*Aaron G votes: Yes
−
*Aaron G votes:  
+
*Matthew votes: Yes
−
*Matthew votes:  
+
*Aaron N votes: Yes
−
*Aaron N votes:  
+
*Eric votes: Yes
−
*Eric votes:  
+
*Serena votes: Yes
−
*Serena votes:  
 
  
−
'''Result:'''  
+
'''Result:''' Motion passes
  
−
{{decision | }}
+
{{decision | Member scholarship approved for a term of three months.}}
  
 
==Decision Summary==
 
==Decision Summary==

Latest revision as of 22:20, 21 November 2024

AGENDA

Opening and Mission Statement

  • The regular monthly meeting of the MakeICT board of directors convenes on Thursday, November 21 at 7:00 pm in the MakeICT building.
  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Message for Today:

For the current board– if you ever feel out of your depth, remember that: Experience provides perspective and knowledge to which you may not have access, but other members do. The perspective of a newcomer is a reminder to existing members of what’s possible. The newcomer is the champion of fresh ideas, and a reminder of the potential in past ideas that never saw fruition.

Board Members Terms on the Board
Current Board (2024)
Gretchen Koch, President 2023, 2024
Dean Day, Vice-President 2017, 2024
Paul Shackelford, Secretary 2024
Aaron Grindstaff, Treasurer 2024
Serena Oden-Powers, At-Large 2023, 2024
Matthew Cleary, At-Large 2024
Aaron Norton, At-Large 2024
Eric Manda, At-Large 2024
2023-2024 Board
Mike Atherton, President 2023
Aaron Rivers, Vice-President 2022, 2023
Rustin Atkeisson, Treasurer 2018, 2020, 2022, 2023
Gretchen Koch, Secretary 2023, 2024
James Lancaster, At-Large 2017, 2018, 2019, 2023
LaDeana Dockery, At-Large 2018, 2019, 2020, 2023
Serena Oden-Powers, At-Large 2023, 2024
Dean Day, At-Large 2017, 2024

Board Members:

  • President: Gretchen Koch
  • Vice President: Dean Day
  • Secretary: Paul Shackelford
  • Treasurer: Aaron Grindstaff
  • Director at Large: Matthew Cleary
  • Director at Large: Eric Manda
  • Director at Large: Aaron Norton
  • Director at Large: Serena Oden-Powers

Members:

  • James Lancaster
  • James Wyatt
  • LaDeana Dockery
  • Rustin Atkeisson

Thanks and Recognition

Thanks and recognition go to:

  • Rustin and Dean for working with Cargill’s Community Action Team

Old Business

Communications - Newsletter

The next newsletter will come out on December 1st. Please send blurbs to communications@makeict.org by November 25th.

  • Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
  • Teachers, please take pictures of your classes and send them to us.
  • Reminder that we are not free advertising for businesses
  • If anyone is interested in reviving member of the month, feel free to write it and send it in
  • Feature new members? Maybe include it in the revamp of the key form.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

  • Every First Thursday of the month (was Wednesday this month)
  • Workshop to address issues from members 7-8pm
  • Closed executive session as needed for the Board 8-9pm

Area Reports

  • None to report that’s not covered below. Leads and chairs meeting canceled this month.

Treasurer’s Report

  • At a Glance
    • Income: 18,000
    • Utilities insight: 2,200
    • Instructor pay: 790
    • Area expenses: 1,700
    • Total expenses: 4,690
    • Cash Positive by: 14,000
  • CPA has filed IRS Form 990
    • Need to verify answers are correct on part VI and talk with CPA (questions 6-7)

Instructions from IRS: https://www.irs.gov/pub/irs-pdf/i990.pdf

  • Projects in Progress
    • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
    • Looking at Evergy rebate for changing fixtures to LED

Reminders:

  • Don’t open windows in a shop if the AC unit is turned on.
  • When leaving a shop:
    • Make sure all windows are closed and locked
    • Turn off the lights (except if one room’s lights are left on for security reasons)
    • Drain portable units
    • Set heaters to 60 degrees

New Business

Approval of Previous Minutes

October 17th board meeting: https://wiki.makeict.org/wiki/October 17th_2024

Motion: Paul moves to approve the minutes as stated.

Seconded by: Serena

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes
  • Serena votes: Yes

Result: Motion passes.

@DECISION: October 17th meeting minutes are approved.

Jewelry Lab Open House

  • Come this Saturday at 1 pm!
  • Learn about the machines

Letterpress

  • Area items as described previously to be three-nerded

Area Lead Appointments

  • Area lead appointments will occur at December Board meeting
  • Leads wishing to continue appointments must make it known to the board
  • People wishing to step down from lead need to make it known ASAP and should help in finding a new area lead.
  • Current open positions
    • Metal shop
    • Fab Lab

Area Budgets

  • Area budgets will also be approved at the December Board meeting
  • Please provide the budgets to the board at least one week before the December meeting

Mortgage Discussion

MakeICT’s mortgage was initially due for renewal on 10/20/24, but due to circumstances related to the tax abatement, that deadline was not met. Jessica Crowell, our contact at Emprise, made all 5 of the documents related to the renewal available, but the agreement needs to be approved by board vote per the Corporate Resolution to Borrow/Grant Collateral:

RESOLUTIONS ADOPTED. At a meeting of the Directors of the Corporation, or if the Corporation is a close corporation having no Board of Directors then at a meeting of the Corporation's shareholders, duly called and held on, at which a quorum was present and voting, or by other duly authorized action in lieu of a meeting, the resolutions set forth in this Resolution were adopted.

Aaron Grindstaff and Paul Shackelford will be the co-signers of the loan renewal upon approval by the board, and their signed agreement is expected to be delivered by tomorrow (11/22).

Motion: Dean moves to approve the resolutions in the Emprise Bank Corporate Resolution as stated.

Seconded by: Paul

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Why Not (Yes)
  • Aaron N votes: Yes
  • Eric votes: Yes
  • Serena votes: Abstain

Result: Motion passes

@DECISION: Resolutions in Emprise Bank Corporate Resolution are approved.

Cargill Donation

  • Cargill’s Community Action Team donated to us this week!
  • Recognized for our community support and helping our community grow.
  • We appreciate their support.
  • Looking at collaboration with our gardening area. They are willing to send out volunteers.

Dragon Master Initiative

  • To craft an email saying it doesn’t align well with our setup (ie 24 hour prints, etc)

Executive Session

  • Entered executive session to discuss member scholarship.

Member Scholarship

Motion: Aaron Norton moves to approve the member scholarship as discussed for a term of three months.

Seconded by: Gretchen

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: Member scholarship approved for a term of three months.

Decision Summary

    Task Summary

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