Board Meeting 2019-11-21

2019 August 15 Board meeting minutes

AGENDA

Roll Call

Board Members

• President - David Springs
• Vice President - Alysa Bumgarner
• Treasurer - Devin Halsey
• Secretary - Rustin Atkeisson
• At Large Director - LaDeana Dockery
• At Large Director - Scott Sullivan
• At Large Director - Josh Robinson
• At Large Director - Malisssa Long
• Immediate Past President - Kim Burton

Members

• John Nichols
• Jens Torell
• James Lancaster
• Patrick Hutchison
• Paula Pankratz
• Angelita Mejia
• Phillip Frazier
• Emily Ediger
• Tom Bloom

Standing Items

• Thanks & recognition
  • Thank you to the volunteers that have helped clean at 1500 Douglas and Booth!
  • Thank you to the volunteers that helped with the Fire Truck Build!
  • Thank you Alice, Terassell, and Angelita for organizing and preparing for the sale!
  • Thank you in addition to Emily, Dean, John, and Rusty for moving furniture and tables for the sale!

New Business

• Building Mod Committee Update
  • New building status
  • Review budget and basic needs to move into building
  • Re-zoning was approved unanimously by the MAPC; their recommendation will go to the City Council for final approval
    • Time to get busy improving the building!!!
    • Gravel Parking Lot is not required
    • Will need to replace the fence to screen the dumpster
• Jens: https://docs.google.com/presentation/d/1_QO5lqMfwkqhb0MvV1uALex2vNSNI2BHLVtJRWQbYts/edit?usp=drivesdk
• Johns: https://drive.google.com/file/d/1gE_DXezffIwS0WsRmEbNgQaePzFZMzdW/view?usp=sharing
• Josh moves to approve budgeting $26,500 for the initial spending on Booth Elementary for initial move-in costs. 2nd by Alysa

Motion Passes: 8 for the motion, 0 abstained, 0 opposed. @DECISION: A budget of $26,500 was approved to prepare Booth Elementary to move in.

• Founding Day
  • See Fundraising
  • Will be our next quarterly meeting

• Garage Sale
  • Looking for volunteers
  • We Need a Sales Czar
  • Do have someone willing to price the unique items

• Need to come up with more committee leads and area leads

• Now have a scrolling screen to get info across on

Upcoming Events

• Nov 27 - Space Planning at Booth Elementary
• Dec 3 - MakeICT Founding Day

• Dec 5-8 - Garage Sale
  • Dec 5 - Member Preview
  • Dec 6-8 - Open to the Public

Committee Reports

Requested items from each committee:

• Accomplishments this month
• Upcoming goals
• Where do you need help/how to get involved?

Awards Committee - Kim Burton

• Donor Wall
  • Concept posted on forum
  • $150 for a small plaque?
  • $2000 for a big plaque?
  • Possibly have recognition plaques
    • Send Kim NAMES!!!

Facilities Committee

• Inventory Progress
  • 0% complete

Fundraising- Kate Goad

• No new funds (outside of automated payments)
• Waiting on Funds
• Looking at a GoFundMe
  • Possible matching campaign
• Like to send out a newsletter
  • Send out surveys
    • 1 anonymous
    • 1 non-anonymous asking how you would like to get the information
• Founding Day will be the Kick Off for the fund raising
• Will meet at 1500 Douglas on Monday (maybe decorate cars to spread awareness)
• Booth will be open on the 3rd - with cake
• Will launch a fundraising campaign to ‘Name the Halls’
• Bingo Nights
  • Need 5-8 members for 2 nights a month to run a Bingo Hall starting in January
  • Need to get a meeting going for this

Security (and Safety) - Ken Steadman

• Security System is in
  • Currently have 1 door strike installed (but not wired up)

Special Projects (and Makerfaire) - Nicole Kirkhart

• On hiatus until January