November 21st 2024

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, November 21 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Message for Today:

For the current board– if you ever feel out of your depth, remember that: Experience provides perspective and knowledge to which you may not have access, but other members do. The perspective of a newcomer is a reminder to existing members of what’s possible. The newcomer is the champion of fresh ideas, and a reminder of the potential in past ideas that never saw fruition.

Board Members	Terms on the Board
Current Board (2024)
Gretchen Koch, President	2023, 2024
Dean Day, Vice-President	2017, 2024
Paul Shackelford, Secretary	2024
Aaron Grindstaff, Treasurer	2024
Serena Oden-Powers, At-Large	2023, 2024
Matthew Cleary, At-Large	2024
Aaron Norton, At-Large	2024
Eric Manda, At-Large	2024
2023-2024 Board
Mike Atherton, President	2023
Aaron Rivers, Vice-President	2022, 2023
Rustin Atkeisson, Treasurer	2018, 2020, 2022, 2023
Gretchen Koch, Secretary	2023, 2024
James Lancaster, At-Large	2017, 2018, 2019, 2023
LaDeana Dockery, At-Large	2018, 2019, 2020, 2023
Serena Oden-Powers, At-Large	2023, 2024
Dean Day, At-Large	2017, 2024

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford
• Treasurer: Aaron Grindstaff
• Director at Large: Matthew Cleary
• Director at Large: Eric Manda
• Director at Large: Aaron Norton
• Director at Large: Serena Oden-Powers

Members:

• James Lancaster
• James Wyatt
• LaDeana Dockery
• Rustin Atkeisson

Thanks and Recognition

Thanks and recognition go to:

• Rustin and Dean for working with Cargill’s Community Action Team

Old Business

Communications - Newsletter

The next newsletter will come out on December 1st. Please send blurbs to communications@makeict.org by November 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• Reminder that we are not free advertising for businesses
• If anyone is interested in reviving member of the month, feel free to write it and send it in
• Feature new members? Maybe include it in the revamp of the key form.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month (was Wednesday this month)
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Area Reports

• None to report that’s not covered below. Leads and chairs meeting canceled this month.

Treasurer’s Report

• At a Glance
  • Income: 18,000
  • Utilities insight: 2,200
  • Instructor pay: 790
  • Area expenses: 1,700
  • Total expenses: 4,690
  • Cash Positive by: 14,000

• CPA has filed IRS Form 990
  • Need to verify answers are correct on part VI and talk with CPA (questions 6-7)

Instructions from IRS: https://www.irs.gov/pub/irs-pdf/i990.pdf

• Projects in Progress
  • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
  • Looking at Evergy rebate for changing fixtures to LED

Reminders:

• Don’t open windows in a shop if the AC unit is turned on.
• When leaving a shop:
  • Make sure all windows are closed and locked
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable units
  • Set heaters to 60 degrees

New Business

Approval of Previous Minutes

October 17th board meeting: https://wiki.makeict.org/wiki/October 17th_2024

Motion: Paul moves to approve the minutes as stated.

Seconded by: Serena

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes.

@DECISION: October 17th meeting minutes are approved.

Jewelry Lab Open House

• Come this Saturday at 1 pm!
• Learn about the machines

Letterpress

• Area items as described previously to be three-nerded

Area Lead Appointments

• Area lead appointments will occur at December Board meeting
• Leads wishing to continue appointments must make it known to the board
• People wishing to step down from lead need to make it known ASAP and should help in finding a new area lead.

• Current open positions
  • Metal shop
  • Fab Lab

Area Budgets

• Area budgets will also be approved at the December Board meeting
• Please provide the budgets to the board at least one week before the December meeting

Mortgage Discussion

MakeICT’s mortgage was initially due for renewal on 10/20/24, but due to circumstances related to the tax abatement, that deadline was not met. Jessica Crowell, our contact at Emprise, made all 5 of the documents related to the renewal available, but the agreement needs to be approved by board vote per the Corporate Resolution to Borrow/Grant Collateral:

RESOLUTIONS ADOPTED. At a meeting of the Directors of the Corporation, or if the Corporation is a close corporation having no Board of Directors then at a meeting of the Corporation's shareholders, duly called and held on, at which a quorum was present and voting, or by other duly authorized action in lieu of a meeting, the resolutions set forth in this Resolution were adopted.

(All docs can be found here: 2024 Loan Renewal)

Aaron Grindstaff and Paul Shackelford will be the co-signers of the loan renewal upon approval by the board, and their signed agreement is expected to be delivered by tomorrow (11/22).

Motion:' Dean moves to approve the resolutions in the Emprise Bank Corporate Resolution as stated.

Seconded by: Paul

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Why Not (Yes)
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Abstain

Result: Motion passes

@DECISION: Resolutions in Emprise Bank Corporate Resolution are approved.

Cargill Donation

• Cargill’s Community Action Team donated to us this week!
• Recognized for our community support and helping our community grow.
• We appreciate their support.
• Looking at collaboration with our gardening area. They are willing to send out volunteers.

Dragon Master Initiative

• To craft an email saying it doesn’t align well with our setup (ie 24 hour prints, etc)

Executive Session

• Entered executive session to discuss member scholarship.

Member Scholarship

Motion:' Aaron Norton moves to approve the member scholarship as discussed for a term of three months.

Seconded by: Gretchen

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes

@DECISION: Member scholarship approved for a term of three months.