December 3 2018

AGENDA

Roll Call

Board Members

• President - Kim Burton
• Vice President - LaDeana Dockery
• Treasurer - David Springs
• Secretary - Ken Steadman (via facebook video)
• At Large Director - Barb Davis (absent)
• At Large Director - Rustin Atkeisson
• At Large Director - Malissa Long (late)
• At Large Director - James Lancaster

Members

• Patrick Hutchison
• Scott Sullivan
• Dean Day
• John Withers (and kiddos)
• Mike Barushok
• Bill Osmun
• Jens Torell

New Business

Decide whether to approve hiring a commercial agent to assist in finding our new building

• $4000 for real estate agent to help us find a building before March 2020 lease is up
• J. Lancaster - We should be in a position to put a bid in on a building if our perfect building pops up
• M. Barushok - Data from survey may not be getting a strong reading on the membership
  • In person surveys seem to get stronger responses since people think their response makes more of a difference
• J. Torell - seems like we should proceed with caution
  • Reason for the realtor: he is willing to be a professional representative in any deals and he is actively out hunting for a property. The $4000 is only owed if we do not buy a property through him or by the end of the term (normally would pay 3% to a realtor if a property is bought)
  • Current agreement at 1500 Douglas is not common
  • Same realtor used to find our current location
  • Concerns about cost were considered
  • J. Torell - Print shop option with Curt Gridley is still open
• J. Torell does have a copy of what services would be rendered for anyone interested

Nation of Makers Membership Program - Malissa Long

• $600 per year, pays for nomcon and stipend for state representatives
  • Kim suggested that before we join we need to understand the process for choosing and re-evaluating state representatives. More to come.

Review treasurer’s report based, we have had an auditor review our bookkeeping and make recommendations so we will be very clear where we are on budget in preparation for 2019.

• Reports are currently in fiscal year instead of calendar year
  • David has requested permission to file a 9-90 to update our tax information to match the calendar year
    • IRS thinks our tax year ends in November
    • will make a 1 month return for December but then shifts our fiscal year to match the calendar year
  • Shift in end of the year means some of the costs from 2017 were included in these numbers
  • Everything from 2016 and 2017 is now in Quickbooks
  • D. Springs is willing to answer any questions by e-mail
  • What is the criteria for having a purchase in ops vs equipment?
  • Were all donations for the second laser fund allocated to the second laser fund?
  • Where are the donations for the second building shown?
  • Need to make sure targeted donations are being tracked.
    • Targeted donations are being tracked but were not shown in the statement of activities.
  • Need to verify how charitable donations are accounted for to make sure we keep under the 501c3 public charity umbrella
  • Will have a formal report by January 1st.
• A lot of this activity is to make sure our books are in order before we do something major like move to a new building
• 2019 books will have a lot more detail, more granular, more thorough
• Why didn’t membership dues income increase?

• Will write up list to hand to accountant for clarifications
• @TODO (David Springs, no date): Need to find out the difference between a purchase in operations versus a purchase in equipment.
• @TODO (David Springs, no date): Need to find out if all the donations for the 2nd laser fund was put in the 2nd laser fund.

Motion to adjourn at 8:05 by Ladeana Dockery, seconded by Rustin Atkeisson Motion passes, 7 approved