September 19 2019

2019 August 19 Board meeting minutes

AGENDA

Roll Call

Board Members

• President - David Springs
• Vice President - Alysa Bumgarner
• Treasurer - Devin Halsey (absent)
• Secretary - Rustin Atkeisson
• At Large Director - LaDeana Dockery
• At Large Director - Scott Sullivan (absent)
• At Large Director - Josh Robinson (absent)
• At Large Director - Malisssa Long
• Immediate Past President - Kim Burton (absent)

Members

• Christian Kindel
• Philip Fraser
• Nalini Fraser
• James Lancaster
• Doug Wilson
• Jerry Carpenter
• Dean Day
• Thomas Bloom
• Paula Pankratz
• Emily Ediger

Standing Items

• Thanks & recognition
  • Rustin Atkeisson for lawn care of Booth Elementary
  • David Springs for setting up the utilities
  • Ken and Terrance for setting up the alarm system
  • Mark Satoria for repairing the mower
  • Jerry Carpenter for mowing Booth Elementary
  • Everyone for getting along while closing on the building

New Business

• Vote to authorize moving bank account(s)
  • Is a condition for getting a loan from the bank.
  • Do not have quorum tonight so will have to be shelved until the next meeting (not necessary to do immediately)

• Vote to approve purchase of Booth Elementary
  • Motion to authorize purchase the property located at 5920 E. Mt. Vernon Rd., Wichita, Kansas 67218 Sedgwick County, and to execute a mortgage against the property.
  • Vote made over the phone
  • Motion approved. 7 approved

@DECISION: Board has approved purchase of 5920 E. Mt. Vernon Rd., Wichita, Kansas 67218 Sedgwick County

• Cash in TD Ameritrade has been liquidated to $5k to help pay for renovations and projects at Booth Elementary

• Establish new area creation procedure/policy
  • More info was discussed on the forum: https://talk.makeict.org/t/committee-proposal-on-septembers-board-agenda/4003/10

• Discuss nominees for Committee Leads
  • Need a new communications lead
  • Need to get a list of all the current committees
    • @TODO (LaDeana, no date): Create a list of all current committees
  • Need to set scope and minimum requirements for committees

• Discuss moving committee
  • Discussion on the move should be moved to the admin list

Upcoming Events

• Next quarterly meeting is September 28th at 4pm at Booth Elementary
  • Alysa leading setup for the next quarterly

• Open streets - September 22
  • Area leads need to clean up their areas before hand
  • We do have demos lined up
  • Should use up the rest of the brochures that have 1500 Douglas on them

• Housewarming/Closing Party for members to check out the new building?
  • Tomorrow is a big milestone
  • MakeICT will be 7 on December 12th
  • Possibly combine with a Halloween party
  • David Springs to lead up efforts

• Group trip out to the cosmosphere? (James Lancaster)
  • Saturday is free admission

Committee Reports

Requested items from each committee:

• Accomplishments this month
• Upcoming goals
• Where do you need help/how to get involved?

Building Modification Committee

• Space planning has suggestions needed to decide where each group will be
• Space planning and Mod planning are talking to each other
• Everyone interested in helping with the move should be at Booth after the quarterly meeting on the 28th

IT - Tom Bloom

• Members from the new Building groups need to send Tom an e-mail to be added to the admin e-mail list by sending him an e-mail at IT@makeict.org
• Christian and Tom met this week to go over current projects
• Have been working with Ken on the new security system
• Now have internet at Booth
• Will reach out to membership to help grow the committee
• Will be working on new access policy for google accounts

Creator Showroom - Dean Day

• been discussed to move showroom to hallways
• will need to find new lead for showroom
• looking at bringing in local sculptors guilds

Communications (and Wikibrarian) - LaDeana Dockery

• working on an eventual press release

Security (and Safety) - Ken Steadman

• trying to save money by going with used equipment but should have full coverage of the building

Outreach (and Education) - Daryl Goad

• Working on starting a Venture Crew with Scouts of America
  • 1st meeting will be next Tuesday
  • Need paperwork filled out by President

Fundraising- Kate Goad

• have been applying for grants
• Kansas leadership has decided to give us 3 passes
• Have applied to 8 different Wal-Mart grants, have received 1 so far
• Working on Solar Prize Grant
  • Should have announcements on Sept 23rd
  • Should have people from the Solar Prize out here for Round 3
  • Will be hitting up more people to try to line up more contestants for Round 3
  • Working on Wallace grant and Maybee grant
    • Need information from board to proceed with these grants

Special Projects (and Makerfaire) - Nicole Kirkhart

• Have list of previous makers from Makerfaire, will be calling makers early to join next year’s Exploration Place 20th anniversary
• Looking at a big collaborate project to celebrate

• Magic Wheelchair
  • Need help

Building committee

• Insurance is going to be expensive on Booth until we ‘occupy’ the building
  • gotta get mechanical stuff fixed