November 21st 2024

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, November 21 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Roll Call

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford
• Treasurer: Aaron Grindstaff
• Director at Large: Matthew Cleary
• Director at Large: Eric Manda
• Director at Large: Aaron Norton
• Director at Large: Serena Oden-Powers

Thanks and Recognition

Thanks and recognition go to:

Old Business

Communications - Newsletter

The next newsletter will come out on December 1st. Please send blurbs to communications@makeict.org by November 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Treasurer’s Report

• At a Glance
  • Income: $12,500
  • Utilities insight: $2,280
  • Instructor pay: $500
  • Area expenses: $4,280
  • Total expenses: $11,500
  • Cash Positive by: $1,000

• Mortgage
  • Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
  • Still working to take care of refinancing the mortgage on the building

• Projects in Progress
  • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
  • Operation Grant Submitted, was not awarded to us this year; did get last year’s.
  • IRS 990 Form– we had an automatic extension last year and submitted it in November. Need to submit by 11/15.

Reminders:

• Don’t open windows in a shop if the AC unit is turned on.
• When leaving a shop:
  • Make sure all windows are closed and locked
  • Make sure no AC units are on
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable units
  • Set heaters to 60 degrees

New Business

Approval of Previous Minutes

October 17th board meeting: https://wiki.makeict.org/wiki/October 17th_2024

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result:

@DECISION:

Area Lead Appointments

• Area lead appointments will occur at December Board meeting
• Leads wishing to continue appointments must make it known to the board
• People wishing to step down from lead need to make it known ASAP and should help in finding a new area lead.

• Current open positions
  • Metal shop

Area Budgets

• Area budgets will also be approved at the December Board meeting
• Please provide the budgets to the board at least one week before the December meeting

Mortgage Discussion

We need to approve the necessary paperwork in order to enable Aaron Grindstaff (most signatures) and Paul (one signature) to sign for the new mortgage.

Suggested wording Motion: x moves to approve/disapprove the resolutions stated in the Emprise Bank Corporate Resolution as stated.

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result:

@DECISION: