January 17 2019

2018 December 27

AGENDA

Roll Call

Board Members

• President - Kim Burton
• Vice President - LaDeana Dockery
• Treasurer - David Springs
• Secretary - Ken Steadman
• At Large Director - Barb Davis
• At Large Director - Rustin Atkeisson
• At Large Director - Malissa Long
• At Large Director - James Lancaster

Members

Christian Kindel Mark Satoria Patrick Hutchison Dean Day Steve Saner

Standing Items

• Thanks & recognition
  • Thanks James for fixing the admin drive permission for board meeting minutes
• Safety and security
  • Christian/Devin tracked down the person who stole our Fluke multimeter and it was returned. Access policy already states that if security asks you to leave the space you can’t come back without a board/security escort. LaDeana asked for a photo of the person for the front desk.
• Treasurer's report

Program updates

Makerspace

Vacancy filling

• Fablab - Steve Saner has volunteered
• Makerspace Director - Vacant
• Barb moves to appoint Steve Saner as fablab area lead. LaDeana seconds. Seven in favor, one abstain.
  • @DECISION: Appointed Steve Saner as fablab area lead.

• Is the bus on auction yet? - No. But it’s waiting for an appropriate auction to go into.

Barb asked if fabric purchased for the interior should be included in auction. Fabrice is determined to be used in textiles area.

Educational Program Updates

How to Teach a Class Class was Jan 10 - a dozen or so attended, lots of good talk about ceramics and jewelry classes.

Policy proposals

Voting policy - board members were asked last month to review this, here is a new version with the wiki change display:

https://docs.google.com/document/d/1Tm_KpMriUyIxr0e57qdSJhSIel_XX9J7C5mkxb2hAe8/edit

Bylaws meeting January 27. Working folder here https://drive.google.com/drive/folders/1A_MsjNgcZFY75iPhsQ9Gy2pySIEuBw9i

Pleeeeeese read what we have ahead of this meeting and give comments? We could be working now. Lots of homework to be done.

2019 Budget proposal

• Formal reports are not yet prepared by accountant
• December 2018
• Up 14% in sales and transactions via paypal transactions
• Bank balance $32249 (for reference, October was $29129)
• TD Ameritrade account balance is $71,027.83
• 2019 proposed budget discussion
  • Income Discussion
    • 2018 income was 155,524.09 (Budgeted 124,710.)
    • David feels it is unlikely that we can grown income within our current location limitations
    • Patrick questioned if class related income could decrease due to less classes held in certain areas?
    • James suggests not projecting class income growth in 2019
    • Reduced sales projection from $5K to $3K
  • Expense Discussion
    • Increasing Gen Admin from $1500 to $3000
    • Instructor payments discussed - data is skewed by instructor reimbursements
    • Formal audit costs discussed and tabled for later date
    • Overall 2018 to 2019???
  • Area Budget Discussion
    • Ceramics Ops increased from$1400 to $2100
    • CNC budget to be added to each area and separate area to removed
    • Electronics Ops reduced to $500
    • Fab Lab increased to $2500 from $2000
    • Jewelry Ops increase to $1000
    • Printmaking Ops increased $750 to $1500 to include laser printer supplies
    • Woodshop Ops increased from $2418 to $3500
  • Other expenses
    • Board reduced from $2500 to $1000
    • Events budget of $500 reduced to $0
    • Marketing budget increased to $2000 from $800
    • TD Ameritrade to be viewed as new building fund
    • New Building Fund removed as an expense area
    • Outreach increased from $750 to $1000
  • Equipment Expenses
    • Proposed zero budget for equipment in 2019 due new facility search
    • Areas can raise funds for new equipment items
  • Motion by Barb to approve the 2019 budget; seconded by David
    • Discussion regarding excessive income as non-profit discussed and found non-applicable
    • No further discussion
      • Seven in favor, one abstaining; motion is approved
      • @DECISION: Approved proposed budget for 2019

Upcoming events

• Next quarterly meeting: March
• Bylaws Meeting on January 27th will tentatively include vote on realtor selection

Committee Reports

Requested items from each committee:

• Accomplishments this month
• Upcoming goals
• Where do you need help/how to get involved?

Membership (and Community outreach) - Shannon Fisher

• Our last meeting was on January 13, 2019

• Members present: Eric, Ladeana, Shannon

• Topics:

Volunteer Calendar

• We created a volunteer calendar and identified monthly events where volunteer help might be needed.
• The wiki calendar needs updated.

Volunteer Ideas

• Develop a short training video about volunteer opportunities, including cleaning the space, community events, etc. Questions would accompany the video. This video would be required for all new members.
• The kiosk can potentially be a way to track volunteer hours.
• We discussed creating a monthly newsletter that has a "volunteer of the month" section as well as a list of upcoming volunteer activities and social events.

New Building - Jens Torell

• Discussion between the two realtor offers
  • Motion to have Evan adjust his offer to match same timeline
    • Tabled until Jan 27th

Special Projects (and Makerfaire) - Nicole Kirkhart

• Malissa still working on code of conduct
• Makerfaire
  • Signup day on January 31 - two hour event to come sign up
• Kim is working with Jana’s Campaign on a February event (President’s Day)

• Can we have a cleanup day in February? Maybe the week before President’s day weekend?

• Voting policy - for next month’s agenda, please review in advance: https://docs.google.com/document/d/1Itd5qn8e0ZE63hNHZ1Gup_snlk04ocV38ZEUJKJhnh8/edit#heading=h.24orz7nbsg2z
• Rustin moves to adjourn Ken seconds. Seven in favor, one abstain.