July 21st 2022

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AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Sherry Ibrahim, Vice President
  • Gary Titus, Treasurer
  • Ethan Doak, Secretary
  • James Lancaster, At-Large
  • LaDeana Dockery, At-Large
  • Doug Wilson, At-Large
  • Aaron Rivers, At-Large
  • Jai Chauhan, Immediate-past President


Absent:



Members

Standing Items

  • Thanks & Recognition
    • Bev Schellinger for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
    • To everyone on the election committee for helping the election run smoothly

Old Business

COVID Mask Policy Discussion / Update - All

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8


Name alignment between various locations - Jai

    • Patrick & James L. to follow up with Tom B. to close this issue out
      • Jai says the state of Kansas does not consider a difference in our name with or without a space
      • Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
      • Filing was updated for June 15th
      • need to look into if there is a penalty for filing late so that the current board can be listed
    • Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
  • Name Alignment between secretary of state and IRS
    • Not a show stopping issue at this point
    • AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT


Classroom Policy update -- James and LaDeana

3+*https://docs.google.com/document/d/17xP1j24qWu-s2elVq7MmVaUFu5deagQyEiI5rp5HVA8/edit#

    • Garden Committee is still working on their access policy (currently have a rental agreement, which is different)

Sherry Moves we accept the classroom policy as presented LaDeana seconds (7) in favor (1) abstain (1 not voting)

@DECISION: Adopted Classroom Policy as presented


Authorizations

    • Letterpress - working on it as of 7/21, will have it done before the 1st class


=Gallery Committee

Planned first show at maker monday in September. - Punk Withanahchi will be our first featured Maker Member, with some iteration from the Cyber Garden.

Motion: Board motions to approve a gallery committee with Ernie Kind as chair. Sherry Motions, Doug Seconds All (8) in favor (1 not voting) @DECISION: Gallery Committee created

New Business

Treasurer’s Report - Gary

  • Woodshop Fundraiser
  • More equipment purchased for woodshop
  • next finance meeting will be on Monday August 15th at 6:30pm
  • MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully
    • review trash service - decide if necessary to go to increased pickups or a larger dumpster depending on cost.
      • currently paying $73/m for a 2yrd dumpster
      • waste link offers a $125 for a 3yrd, and (if Rusty heard right, might have been $185), but a 4yrd might be $165

Aaron moves we move to a 3yrd dumpster at the earliest opportunity Sherry seconds All (8) in favor (1 not voting) 

@DECISION:  A 3 yard dumpster will be moved to at earliest opportunity

Loan Progress

- $4794 remaining of loan -would leave $2594 after usual payment at the start of August Electrical loan paid off Sherry Moves we officially close the rotating line of credit with Equity bank Jai seconds All (8) in favor (1 not voting) @DECISION: Remaining balance of loan with Equity Bank was paid off and line of credit closed


Descrimination and Harassment Policy/Committee

  • MakeICT currently only has a statement showing our stance on discrimination and harassment
    • To tackle the policy, it is recommended to create an ad hoc committee to review and create a policy to cover how issues related to discrimination and harassment are handled.

Motion to be presented by Sherry:

Sherry moves that the president appoint an ad hoc committee to: Write a code of conduct with more detail than the current “be excellent to each other” Create appropriate reporting mechanisms and policy for handling complaints on the code of conduct and anti discrimination policies Determine appropriate outside resources to support the organization in handling complaints Report the recommendations to the Board Sherry is to be appointed the chairperson of the committee Gary seconds All (8) in favor (1 not voting) @DECISION: Ad hoc committee will be created to create a detailed Code of Conduct


Salina Artist thing - Malissa

  • review and approval of letting Malissa borrow 3 sewing machines for an event in Salina from July 25th to the 30th (which was discussed during the leads meeting 7/11)
  • 2 classes of 7 to 11 yr olds (7 students in one class, 9 in the 2nd)
  • request that she brings and displays flyers and banners with where the sewing machines go
  • request that she takes photos and relays them on to the communications/multimedia committee to help advertise the event

Gary moves for the board to approve the use of 3 sewing machines as long as MakeICTs waivers are completed before the event. Aaron seconded the motion, All (8) in favor (1 not voting) @DECISION: Approved lending Malissa 3 sewing machines for Salina event

Area/Committee Reports

2022-07-11 Leads Meeting Notes https://docs.google.com/document/d/1dGQCndyhxNXAEdzTRakoN55v2CxGxMCdyX3DlDuAg2E/edit


Awards Committee & Donor Wall - Jai

Next meeting not on calendar: When?

Classroom Management Committee - LaDeana Dockery

Communications - TBD

  • Effort has been put into documenting where to go for access to every media account associated to MakeICT
    • May be putting together a wiki page to make it easier to find out where to go and who to talk to for access
  • Meetings:
    • Recurring: 4th Wednesday @ 8pm
    • Motion to appoint Sherry Ibrahim as committee chairperson (Which will be until the normal election in Sept)


Events Committee - X

  • See above (Classroom Management Committee)


Facilities Committee - Saga Romig

  • On Calendar Tuesday 6:30
  • Next task may be to look at how to spackle and reduce the echo in the West hallway

Finance Committee - Dan Kries

  • 3rd Monday of the month at 6:30
  • Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

  • Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
  • Will need help as we look BIG projects like a new roof and A/C
  • Will need someone from metalshop to help apply for welding safety equipment scholarship

Letterpress - David

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

  • Suggested to see if people want to take over this.
  • As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.


Garden - Sean Sandefur

  • Meetings 11am Sundays
  • having meetings on Sundays


IT - Tom Bloom

  • Next meeting ?
  • more interest is being taken into setting up classroom 2 as a computer room, but would need additional electrical circuits and networking done


Inventory - Anna DiSalvo/Wallis Mead

  • Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
  • Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.


Membership (and Community Outreach) - Jai

  • Membership as of 2022-04-14: 467 (plus 2 donors)
  • Membership as of 2022-04-21: 466 (plus 2 donors)
  • Membership as of 2022-05-12: 462 (plus 2 donors)
  • Membership as of 2022-06-16: 459 (plus 2 donors)
  • Membership as of 2022-07-21: ???

Outreach (and Education) - LaDeana Dockery

  • See Classroom above.


Scholarships - x

  • As per committee policy: No meeting for a while, will need to be reviewed in August.


Security (and Safety) - Ken Steadman/David Springs

Special Projects (and Makerfaire) - x

  • See events
  • Ceiling tiles are being peeled off by Jai Christianson
    • Need to look at a way to deaden the sound echoing from the concrete


Welcome Center - Angel

Next meeting not on calendar: When?

  • As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

Other Items Discussed

Past Events

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Breakfast with the board
  • Saturday August 13th at 9am
  • Rock Rd Village Inn
  • Member Orientation
    • Tuesday 19th @ 6pm


Decision Summary

    Task Summary

      Rustin moves we go into executive session LaDeana Seconds

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