Difference between revisions of "Admin Tools"

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(Update authorization tool link and instructions, remove defunct member documentation tool.)
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<div class="toclimit tocshow-1">__TOC__</div>
  
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==Security system==
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===Access===
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*https://security.makeict.org
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*Chief Security Officer and delegates
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===Known issues===
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*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug
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===Feature requests===
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*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement
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==Orientation Sign in==
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===Access===
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*[https://accounts.google.com/ServiceLogin?continue=https://script.google.com/macros/s/AKfycbycUxtlhjfHITR_Kp0N-SkzOdpGGVlQEjLNswJ0xkgdmYTswRQ/exec Direct link]
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*Administrators, Onboarding team
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===How to use===
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*''Directions on how to use it''
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===Known issues===
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*''List of known issues''
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===Feature requests===
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*''List of requested features''
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==Event checkin tool==
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===Access===
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*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzTzHbSwgypihr0zcuwAGafle-AhJn2R0vNflNJWVMPfHrFJf8%2Fexec Direct link]
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*Event Team, Instructors, Directors, IT, Leads
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===How to use===
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*Click the link above and login with your Google account that is a member of one of the groups with access.
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*Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
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*Click on the class you're checking people in for and give it a minute to load the list of registrants.
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*When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
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**If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
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*Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
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**If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
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===Known issues===
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*You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.
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===Feature requests===
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*Digital/Online Waivers
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**Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
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==Event creation tool==
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===Access===
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*[http://eventcreator.makeict.org eventcreator.makeict.org]
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*Event team
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===How to use===
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*https://docs.google.com/document/d/1l9AsQglbEP_yAZP4hXp4VV4-xMgtLbs6OnALGG1UqnY/edit
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===Known issues===
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*''List of known issues''
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===Feature requests===
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*''List of requested features''
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==Group Copy tool==
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===Access===
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*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzQv_mmWN9OzlRs-wigph8Py00R7lX-mzblW4U0SYAxdmQUh2U%2Fexec Direct link]
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*Administrators
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===How to use===
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*''Directions on how to use it''
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===Known issues===
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*''List of known issues''
 +
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===Feature requests===
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*''List of requested features''
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==Makerspace authorizations tool==
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===Access===
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*[https://script.google.com/macros/s/AKfycbzkQ_gNNmiyrzNfGHaDUuEHD8_enAYEW0Sg-LL_6au1tBMRz5H-Colzt6877ClwHRTo/exec Direct Link]
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*Administrators, Laser-heads
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===How to use===
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*Select the authorization
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*Select the event to load attendees from
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**Or manually enter the desired date and emails of authorizees
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*Click the Authorize button next to each email address
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**Sometimes this fails and you will need to hit Retry
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===Known issues===
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*''List of known issues''
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===Feature requests===
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*''List of requested features''
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==Member audit tools==
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===Access===
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*[https://docs.google.com/spreadsheets/d/1RVOfHRwrt5PKmzcT5Ino3OHQ-U9pcEw8Z_SUt1rWqDg/edit#gid=1476714331 Google Sheets]
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*Directors
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===How to use===
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*''Directions on how to use it''
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===Known issues===
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*''List of known issues''
 +
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===Feature requests===
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*''List of requested features''
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==Meeting tasks list==
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===Access===
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*[http://makeict.org/wiki/Meeting_Tasks Public link on wiki]
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===How to use===
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*Wait for it to load. It's slow; be patient.
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*Tasks are grouped by meeting date - each date is a link to the meeting minutes
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===Known issues===
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*Slow as molasses
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===Feature requests===
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*Speed it up
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==Board decisions list==
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===Access===
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*[http://makeict.org/wiki/Board_Decisions Public link on wiki]
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===How to use===
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*Wait for it to load. It's slow; be patient.
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*Decisions are grouped by meeting date - each date is a link to the meeting minutes
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===Known issues===
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*Slow as molasses
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===Feature requests===
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*Speed it up
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==Public Photo Album==
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===Access===
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*[https://goo.gl/photos/M14PV7jCN297faHQ7 Public link]
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===How to use===
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*Click the link
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*Join the folder
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*Drag and drop
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[[Category:best practices]]

Revision as of 14:01, 13 September 2021

Security system

Access

Known issues

Feature requests

Orientation Sign in

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Event checkin tool

Access

  • Direct link
  • Event Team, Instructors, Directors, IT, Leads

How to use

  • Click the link above and login with your Google account that is a member of one of the groups with access.
  • Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
  • Click on the class you're checking people in for and give it a minute to load the list of registrants.
  • When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
    • If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
  • Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
    • If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.

Known issues

  • You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.

Feature requests

  • Digital/Online Waivers
    • Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.

Event creation tool

Access

How to use

Known issues

  • List of known issues

Feature requests

  • List of requested features

Group Copy tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Makerspace authorizations tool

Access

How to use

  • Select the authorization
  • Select the event to load attendees from
    • Or manually enter the desired date and emails of authorizees
  • Click the Authorize button next to each email address
    • Sometimes this fails and you will need to hit Retry

Known issues

  • List of known issues

Feature requests

  • List of requested features

Member audit tools

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Meeting tasks list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Tasks are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up

Board decisions list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Decisions are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up


Public Photo Album

Access

How to use

  • Click the link
  • Join the folder
  • Drag and drop
Retrieved from "https://wiki.makeict.org/index.php?title=Admin_Tools&oldid=7193"