Difference between revisions of "Admin Tools"

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(Update authorization tool link and instructions, remove defunct member documentation tool.)
(2 intermediate revisions by the same user not shown)
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<div class="toclimit tocshow-1">__TOC__</div>
 
<div class="toclimit tocshow-1">__TOC__</div>
  
−
== Security system ==
+
==Security system==
−
=== Access ===
+
===Access===
−
* https://security.makeict.org
 
−
* Chief Security Officer and delegates
 
−
=== Known issues ===
 
−
* https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug
 
−
=== Feature requests ===
 
−
* https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement
 
  
−
== Orientation Sign in ==
+
*https://security.makeict.org
−
=== Access ===
+
*Chief Security Officer and delegates
−
* [https://accounts.google.com/ServiceLogin?continue=https://script.google.com/macros/s/AKfycbycUxtlhjfHITR_Kp0N-SkzOdpGGVlQEjLNswJ0xkgdmYTswRQ/exec Direct link]
 
−
* Administrators, Onboarding team
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Event checkin tool ==
+
===Known issues===
−
=== Access ===
 
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzTzHbSwgypihr0zcuwAGafle-AhJn2R0vNflNJWVMPfHrFJf8%2Fexec Direct link]
 
−
* Event Team, Instructors, Directors, IT, Leads
 
  
−
=== How to use ===
+
*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug
−
* Click the link above and login with your Google account that is a member of one of the groups with access.
 
−
* Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
 
−
* Click on the class you're checking people in for and give it a minute to load the list of registrants.
 
−
* When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
 
−
** If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
 
−
* Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
 
−
** If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
 
  
−
=== Known issues ===
+
===Feature requests===
−
* You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.
 
  
−
=== Feature requests ===
+
*https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement
−
* Digital/Online Waivers
 
−
** Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
 
  
−
== Event creation tool ==
+
==Orientation Sign in==
−
=== Access ===
+
===Access===
−
* [https://accounts.google.com/ServiceLogin?continue=https://drive.google.com/drive/folders/0B6OtvVg0pDT7ZVg1WTV3cmN5NlE Windows and Linux downloads]
 
−
* Special, Makerspace Program Director
 
−
=== How to use ===
 
−
* Once you have the application installed on your computer, open it.
 
−
** You will have to log in using your MakeICT.org account.
 
−
* Under the heading, there are three choices: Start with a Preset, Copy Existing, and Start from Scratch.
 
−
** Start with Preset allows you to choose from three profiles: Certification, Workshop, and Class.
 
−
** Copy Existing allows you to duplicate one of the last several events that were posted.
 
−
** Start from Scratch gives you a clean, default form.
 
−
* If the person requesting to host an event has filled out the Workshop Proposal Form, you should have all the information you need to post the event (with exception of a picture to use for the Facebook event page).
 
−
* Now you're ready to enter the basic information.
 
−
** The name of the event should be brief, but informative, and should include the name of the presenter.
 
−
*** If the event is generic, like a safety class, the name of the presenter is not necessary.
 
−
** If the location is at MakeICT, put 1500 E. Douglas in the location field.
 
−
** The description of the event can be taken from the Workshop Proposal (Response) form.
 
−
*** It should give details about what the attendee should expect to experience at the event.
 
−
*** It should also indicate whether they should bring special materials and if they need to be authorized in a certain area.
 
−
**** Simply adding "Required authorizations: Woodshop" at the bottom of the description will set a flag in the registration to tell the person they need to attend the safety class first.
 
−
** As they say, timing is everything. Enter the date and time of the event. The RSVP settings dictate the cost for members and non-members.
 
−
* Then, in the Cross Posting area, you can un-check any of the media check boxes if you do not want that type of post. Otherwise, hit "Create!" and watch the magic happen!
 
−
** Windows will open, you will need to sign in to Wild Apricot, Facebook, and Meetup, but all the information will be filled out for you.
 
−
* When it's done, the windows are left open for you to double check and publish.
 
−
** In the Meetup window, scroll to the bottom and click "Announce".
 
−
** In the calendar window, click on Rooms. ect and choose any rooms or resources that are needed for the event. Then save and close.
 
−
** In the Facebook page, click "Publish".
 
−
* Close all windows.
 
−
* You're done. Wasn't that easy? :(
 
−
** (Well it's better than the old way.)
 
−
* Thanks to [[User:Dominic Canare|Dominic Canare]] for this really helpful tool!
 
  
−
=== Known issues ===
+
*[https://accounts.google.com/ServiceLogin?continue=https://script.google.com/macros/s/AKfycbycUxtlhjfHITR_Kp0N-SkzOdpGGVlQEjLNswJ0xkgdmYTswRQ/exec Direct link]
−
* ''List of known issues''
+
*Administrators, Onboarding team
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Group Copy tool ==
+
===How to use===
−
=== Access ===
 
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzQv_mmWN9OzlRs-wigph8Py00R7lX-mzblW4U0SYAxdmQUh2U%2Fexec Direct link]
 
−
* Administrators
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Makerspace authorizations tool ==
+
*''Directions on how to use it''
−
=== Access ===
 
−
* [https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbwzGVwldpscdPbgdpJ6nyYDPbxYB-Idl7rDoeH_QFN2cnvwmW0%2Fexec Direct Link]
 
−
* Administrators, Laser-heads
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Member audit tools ==
+
===Known issues===
−
=== Access ===
 
−
* [https://docs.google.com/spreadsheets/d/1RVOfHRwrt5PKmzcT5Ino3OHQ-U9pcEw8Z_SUt1rWqDg/edit#gid=1476714331 Google Sheets]
 
−
* Directors
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* ''List of requested features''
 
  
−
== Member documentation tool ==
+
*''List of known issues''
−
=== Access ===
 
−
* [https://script.google.com/a/macros/makeict.org/s/AKfycbwCbmbKnX1H-vQes8S_6CCA1wg29mgnPzXSz2PYi6u_y6XA9JIh/exec Direct link]
 
−
* Administrators
 
−
=== How to use ===
 
−
* ''Directions on how to use it''
 
−
=== Known issues ===
 
−
* ''List of known issues''
 
−
=== Feature requests ===
 
−
* Undo button
 
−
* Option to load attendees from multiple events
 
  
−
== Meeting tasks list ==
+
===Feature requests===
−
=== Access ===
 
−
* [http://makeict.org/wiki/Meeting_Tasks Public link on wiki]
 
−
=== How to use ===
 
−
* Wait for it to load. It's slow; be patient.
 
−
* Tasks are grouped by meeting date - each date is a link to the meeting minutes
 
−
=== Known issues ===
 
−
* Slow as molasses
 
−
=== Feature requests ===
 
−
* Speed it up
 
  
−
== Board decisions list ==
+
*''List of requested features''
−
=== Access ===
 
−
* [http://makeict.org/wiki/Board_Decisions Public link on wiki]
 
−
=== How to use ===
 
−
* Wait for it to load. It's slow; be patient.
 
−
* Decisions are grouped by meeting date - each date is a link to the meeting minutes
 
−
=== Known issues ===
 
−
* Slow as molasses
 
−
=== Feature requests ===
 
−
* Speed it up
 
  
 +
==Event checkin tool==
 +
===Access===
  
−
== Public Photo Album ==
+
*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzTzHbSwgypihr0zcuwAGafle-AhJn2R0vNflNJWVMPfHrFJf8%2Fexec Direct link]
−
=== Access ===
+
*Event Team, Instructors, Directors, IT, Leads
−
* [https://goo.gl/photos/M14PV7jCN297faHQ7 Public link]
+
 
−
=== How to use ===
+
===How to use===
−
* Click the link
+
 
−
* Join the folder
+
*Click the link above and login with your Google account that is a member of one of the groups with access.
−
* Drag and drop
+
*Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
 +
*Click on the class you're checking people in for and give it a minute to load the list of registrants.
 +
*When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
 +
**If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
 +
*Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
 +
**If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
 +
 
 +
===Known issues===
 +
 
 +
*You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.
 +
 
 +
===Feature requests===
 +
 
 +
*Digital/Online Waivers
 +
**Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
 +
 
 +
==Event creation tool==
 +
===Access===
 +
 
 +
*[http://eventcreator.makeict.org eventcreator.makeict.org]
 +
*Event team
 +
 
 +
===How to use===
 +
 
 +
*https://docs.google.com/document/d/1l9AsQglbEP_yAZP4hXp4VV4-xMgtLbs6OnALGG1UqnY/edit
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Group Copy tool==
 +
===Access===
 +
 
 +
*[https://accounts.google.com/ServiceLogin?continue=https%3A%2F%2Fscript.google.com%2Fa%2Fmacros%2Fmakeict.org%2Fs%2FAKfycbzQv_mmWN9OzlRs-wigph8Py00R7lX-mzblW4U0SYAxdmQUh2U%2Fexec Direct link]
 +
*Administrators
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Makerspace authorizations tool==
 +
===Access===
 +
 
 +
*[https://script.google.com/macros/s/AKfycbzkQ_gNNmiyrzNfGHaDUuEHD8_enAYEW0Sg-LL_6au1tBMRz5H-Colzt6877ClwHRTo/exec Direct Link]
 +
*Administrators, Laser-heads
 +
 
 +
===How to use===
 +
 
 +
*Select the authorization
 +
*Select the event to load attendees from
 +
**Or manually enter the desired date and emails of authorizees
 +
*Click the Authorize button next to each email address
 +
**Sometimes this fails and you will need to hit Retry
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Member audit tools==
 +
===Access===
 +
 
 +
*[https://docs.google.com/spreadsheets/d/1RVOfHRwrt5PKmzcT5Ino3OHQ-U9pcEw8Z_SUt1rWqDg/edit#gid=1476714331 Google Sheets]
 +
*Directors
 +
 
 +
===How to use===
 +
 
 +
*''Directions on how to use it''
 +
 
 +
===Known issues===
 +
 
 +
*''List of known issues''
 +
 
 +
===Feature requests===
 +
 
 +
*''List of requested features''
 +
 
 +
==Meeting tasks list==
 +
===Access===
 +
 
 +
*[http://makeict.org/wiki/Meeting_Tasks Public link on wiki]
 +
 
 +
===How to use===
 +
 
 +
*Wait for it to load. It's slow; be patient.
 +
*Tasks are grouped by meeting date - each date is a link to the meeting minutes
 +
 
 +
===Known issues===
 +
 
 +
*Slow as molasses
 +
 
 +
===Feature requests===
 +
 
 +
*Speed it up
 +
 
 +
==Board decisions list==
 +
===Access===
 +
 
 +
*[http://makeict.org/wiki/Board_Decisions Public link on wiki]
 +
 
 +
===How to use===
 +
 
 +
*Wait for it to load. It's slow; be patient.
 +
*Decisions are grouped by meeting date - each date is a link to the meeting minutes
 +
 
 +
===Known issues===
 +
 
 +
*Slow as molasses
 +
 
 +
===Feature requests===
 +
 
 +
*Speed it up
 +
 
 +
 
 +
==Public Photo Album==
 +
===Access===
 +
 
 +
*[https://goo.gl/photos/M14PV7jCN297faHQ7 Public link]
 +
 
 +
===How to use===
 +
 
 +
*Click the link
 +
*Join the folder
 +
*Drag and drop
  
 
[[Category:best practices]]
 
[[Category:best practices]]

Revision as of 14:01, 13 September 2021

Security system

Access

Known issues

Feature requests

Orientation Sign in

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Event checkin tool

Access

  • Direct link
  • Event Team, Instructors, Directors, IT, Leads

How to use

  • Click the link above and login with your Google account that is a member of one of the groups with access.
  • Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
  • Click on the class you're checking people in for and give it a minute to load the list of registrants.
  • When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
    • If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
  • Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
    • If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.

Known issues

  • You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.

Feature requests

  • Digital/Online Waivers
    • Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.

Event creation tool

Access

How to use

Known issues

  • List of known issues

Feature requests

  • List of requested features

Group Copy tool

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Makerspace authorizations tool

Access

How to use

  • Select the authorization
  • Select the event to load attendees from
    • Or manually enter the desired date and emails of authorizees
  • Click the Authorize button next to each email address
    • Sometimes this fails and you will need to hit Retry

Known issues

  • List of known issues

Feature requests

  • List of requested features

Member audit tools

Access

How to use

  • Directions on how to use it

Known issues

  • List of known issues

Feature requests

  • List of requested features

Meeting tasks list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Tasks are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up

Board decisions list

Access

How to use

  • Wait for it to load. It's slow; be patient.
  • Decisions are grouped by meeting date - each date is a link to the meeting minutes

Known issues

  • Slow as molasses

Feature requests

  • Speed it up


Public Photo Album

Access

How to use

  • Click the link
  • Join the folder
  • Drag and drop
Retrieved from "https://wiki.makeict.org/index.php?title=Admin_Tools&oldid=7193"