Difference between revisions of "Board Meeting 2021-10-21"

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(Added Fundraising (brief))
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Absent:
 
Absent:
 +
 
*Jai Chauhan, President
 
*Jai Chauhan, President
 
*Rustin Atkeisson, Vice-President
 
*Rustin Atkeisson, Vice-President
Line 21: Line 22:
  
 
*'''Thanks & Recognition'''
 
*'''Thanks & Recognition'''
 
+
**Christian for helping fix a Badge - Security
  
  
 
==Old Business==
 
==Old Business==
 
  
  
 
===COVID Mask Policy Discussion / Update - All===
 
===COVID Mask Policy Discussion / Update - All===
  
* Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
+
*Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
  
 
===Pursuing Nomcon conference in Wichita - Malissa===
 
===Pursuing Nomcon conference in Wichita - Malissa===
  
* Last meeting: Will establish an ad-hoc committee at membership meeting later in the month assuming they are.  
+
*Last meeting: Will establish an ad-hoc committee at membership meeting later in the month assuming they are.  
** Wasn't done at membership meeting
+
**Wasn't done at membership meeting
  
 
===Name alignment between various locations - Jai===
 
===Name alignment between various locations - Jai===
  
 
===Inventory policies - Jai===
 
===Inventory policies - Jai===
* As it wasn't voted on, and was tabled, bringing back up the proposed changes.
+
 
* https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
+
*As it wasn't voted on, and was tabled, bringing back up the proposed changes.
* David couldn’t access the file.  
+
*https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
* Jai suggests tabling it until October.  
+
*David couldn’t access the file.
* For prior discussion: https://wiki.makeict.org/wiki/December_17_2020
+
*Jai suggests tabling it until October.
* The policies were discussed, and was said to be revised and brought back it was not following December.
+
*For prior discussion: https://wiki.makeict.org/wiki/December_17_2020
 +
*The policies were discussed, and was said to be revised and brought back it was not following December.
 +
 
 
@todo board review the above, tabled until next meeting.  
 
@todo board review the above, tabled until next meeting.  
  
 
===Committee Leads - James===
 
===Committee Leads - James===
* Per policy [[Committees]] https://wiki.makeict.org/wiki/Committees should vote on recommendations to the board for this meeting.
+
 
* To quote from the policy: "Each Committee shall select by vote a recommended Committee Chairperson and shall vote for a Committee Chairperson prior to the September Board Meeting each year, so that the recommendation may be presented to the Board. The Board shall appoint the Chairperson for each Committee, taking into consideration the recommendation of the Committee."
+
*Per policy [[Committees]] https://wiki.makeict.org/wiki/Committees should vote on recommendations to the board for this meeting.
* At last meeting, the following was approved: For this year, this be delayed a month, and that be done at committee meetings before the October board meeting, result submitted by the 19th, (along with signups in cases of no meeting/no lead) and committee leads appointed at the next meeting instead of this one, leaving all existing leads as is until then.
+
*To quote from the policy: "Each Committee shall select by vote a recommended Committee Chairperson and shall vote for a Committee Chairperson prior to the September Board Meeting each year, so that the recommendation may be presented to the Board. The Board shall appoint the Chairperson for each Committee, taking into consideration the recommendation of the Committee."
 +
*At last meeting, the following was approved: For this year, this be delayed a month, and that be done at committee meetings before the October board meeting, result submitted by the 19th, (along with signups in cases of no meeting/no lead) and committee leads appointed at the next meeting instead of this one, leaving all existing leads as is until then.
  
 
==New Business==
 
==New Business==
  
 
===Treasurer’s Report - Bev===
 
===Treasurer’s Report - Bev===
 +
 +
===Request for member meetings to be set in advance - Malissa===
 +
 +
===Request for using the space - Brian===
 +
 +
*Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
 +
*Would Make ICT consider allowing the United Way and Vita volunteers to use an open classroom a couple of days a week to provide this service to the neighborhood? It’s still early for a decision on whether this location is desirable or needed but I thought I would ask for the boards preliminary consideration only. If selected and offered, the room would be needed from about Feb 1 thru about April 15 2022. Downsides could be parking, snow, access, janitorial issues, security. Upsides could be PR and added membership and being a good neighbor. Offered for brainstorming only at this point. Thanks.
 +
 +
 +
  
 
==Area Reports==
 
==Area Reports==
  
===Metalshop - Rustin A.===
 
  
 
==Committee Reports==
 
==Committee Reports==
  
 
===Awards Committee - Jai===
 
===Awards Committee - Jai===
 
  
  
 
===Classroom Management Committee - LaDeana Dockery===
 
===Classroom Management Committee - LaDeana Dockery===
  
* Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
+
*Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
  
  
 
===Communications (and Wikibrarian) - Malissa Long===
 
===Communications (and Wikibrarian) - Malissa Long===
  
* Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)
+
*Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)
 +
**Requests:
 +
**https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
 +
 
  
 
===Events Committee - X===
 
===Events Committee - X===
  
* See above (Classroom Management Committee)  
+
*See above (Classroom Management Committee)
  
 
===Facilities Committee - Ralph Romig===
 
===Facilities Committee - Ralph Romig===
  
Did not officially meet.
+
===='''Next meeting not on calendar''': When?====
  
==== '''Next meeting not on calendar''': When?====
 
  
 
===Finance Committee - Dan Kries===
 
===Finance Committee - Dan Kries===
  
* 3rd Monday of the month at 6:30  
+
*3rd Monday of the month at 6:30
  
  
 
===Forge Committee - James Seymour/Mike Atherton===
 
===Forge Committee - James Seymour/Mike Atherton===
  
* Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)
+
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)
  
 
===Fundraising - Ethan Doak===
 
===Fundraising - Ethan Doak===
 
 
* Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
 
* Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
 +
* Last meeting 1 October 2021
 +
** Very quick meeting, mostly just decided when to do the fundraising grant application meeting
  
 
===Lounge/Breakroom - David Mendoza===
 
===Lounge/Breakroom - David Mendoza===
  
==== '''Next meeting not on calendar''': When?====
+
===='''Next meeting not on calendar''': When?====
  
 
===Letterpress - David Springs===
 
===Letterpress - David Springs===
  
==== '''Next meeting not on calendar''': When?====
+
===='''Next meeting not on calendar''': When?====
  
 
===Garden - Aaron Rivers===
 
===Garden - Aaron Rivers===
  
* Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
+
*Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
@todo change expiration on calendar for garden committee meetings - Done by Patrick H. (Thank you!)
+
*The Garden Committee is proposing the Sean Sandefur be adopted as the new Garden Committee Chair
 +
*We are brainstorming fundraising efforts
 +
*Are working to finalize rules for rental plots and garden etiquette
 +
*Would like to ask permission to install a fire pit
 +
*Are still cooking out on Maker Mondays
 +
*would like to install a more permanent power supply for the awning as the extension cord was completely shredded
  
  
 
===IT - Tom Bloom===
 
===IT - Tom Bloom===
  
* Didn’t meet.  
+
*Didn’t meet.
  
==== '''Next meeting not on calendar''': When?====
+
===='''Next meeting not on calendar''': When?====
  
 
===Inventory - Anna DiSalvo/Wallis Mead===
 
===Inventory - Anna DiSalvo/Wallis Mead===
  
* Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
+
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
 
+
*Last meeting 13 October 2021
 +
**Waiting on feedback from the board meeting for the policies
 +
**Confusion over dates and such for Committee Open House.
 +
**Committee voted to recommend Anna continue to be chairperson.
 +
**Possible suggestion to changes for committees as a whole, possibly not having meetings, but either an email list or a semi-open (to membership) forum.
 +
***This is not yet a request, and would need to change the policy via the board.
 +
**Room 4 cleanup will be worked on, but probably after (depending on date) the open house.)
  
 
===Membership (and Community Outreach) - Paula Pankratz/Steve Owens===
 
===Membership (and Community Outreach) - Paula Pankratz/Steve Owens===
  
 
+
Membership as of 2021-10-21: 414 (including 2 donors)
  
 
===Outreach (and Education) - LaDeana Dockery===
 
===Outreach (and Education) - LaDeana Dockery===
  
* See Classroom above.
+
*See Classroom above.
  
 
===Scholarships - x===
 
===Scholarships - x===
  
* Per July decision will be handled by Finance.
+
*Per July decision will be handled by Finance.
  
 
===Security (and Safety) - Ken Steadman/David Springs===
 
===Security (and Safety) - Ken Steadman/David Springs===
  
* Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
+
*Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
 
+
*Last meeting 9/27
 +
**Discussed alarm and camera expansions,  assigned orientation coverage.
  
 
===Special Projects (and Makerfaire) - x===
 
===Special Projects (and Makerfaire) - x===
  
* See Events
+
*See Events
  
 
===Welcome Center - Angel===
 
===Welcome Center - Angel===
  
==== '''Next meeting not on calendar''': When?====
+
===='''Next meeting not on calendar''': When?====
  
  
Line 155: Line 181:
  
  
 
+
*'<nowiki/>'''Membership meeting''''
*''''Membership meeting''''
+
**Sept 30th
** Sept 30th
 
 
*Wichita Festival for the Arts
 
*Wichita Festival for the Arts
** Sept 18th
+
**Sept 18th
 
*'''Ren Faire'''
 
*'''Ren Faire'''
** Sept 25-26th
+
**Sept 25-26th
* National Drive Electric Week ICT
+
*National Drive Electric Week ICT
** Oct 2nd
+
**Oct 2nd
  
 
==Upcoming Events==
 
==Upcoming Events==
Line 172: Line 197:
  
 
*'''ECO Fest'''
 
*'''ECO Fest'''
** Has been postponed to May 1st, 2022
+
**Has been postponed to May 1st, 2022
  
 
==Decision Summary==
 
==Decision Summary==

Revision as of 18:48, 21 October 2021

Contents

AGENDA

Attendance

Board Members

Absent:

  • Jai Chauhan, President
  • Rustin Atkeisson, Vice-President
  • James Lancaster, Secretary
  • Anna DiSalvo, At-Large
  • David Hanson, At-Large
  • Doug Wilson, At-Large
  • Beverly Schellenger, Treasurer
  • Aaron Rivers, At-Large

Members

Standing Items

  • Thanks & Recognition
    • Christian for helping fix a Badge - Security


Old Business

COVID Mask Policy Discussion / Update - All

  • Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”

Pursuing Nomcon conference in Wichita - Malissa

  • Last meeting: Will establish an ad-hoc committee at membership meeting later in the month assuming they are.
    • Wasn't done at membership meeting

Name alignment between various locations - Jai

Inventory policies - Jai

@todo board review the above, tabled until next meeting.

Committee Leads - James

  • Per policy Committees https://wiki.makeict.org/wiki/Committees should vote on recommendations to the board for this meeting.
  • To quote from the policy: "Each Committee shall select by vote a recommended Committee Chairperson and shall vote for a Committee Chairperson prior to the September Board Meeting each year, so that the recommendation may be presented to the Board. The Board shall appoint the Chairperson for each Committee, taking into consideration the recommendation of the Committee."
  • At last meeting, the following was approved: For this year, this be delayed a month, and that be done at committee meetings before the October board meeting, result submitted by the 19th, (along with signups in cases of no meeting/no lead) and committee leads appointed at the next meeting instead of this one, leaving all existing leads as is until then.

New Business

Treasurer’s Report - Bev

Request for member meetings to be set in advance - Malissa

Request for using the space - Brian

  • Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
  • Would Make ICT consider allowing the United Way and Vita volunteers to use an open classroom a couple of days a week to provide this service to the neighborhood? It’s still early for a decision on whether this location is desirable or needed but I thought I would ask for the boards preliminary consideration only. If selected and offered, the room would be needed from about Feb 1 thru about April 15 2022. Downsides could be parking, snow, access, janitorial issues, security. Upsides could be PR and added membership and being a good neighbor. Offered for brainstorming only at this point. Thanks.



Area Reports

Committee Reports

Awards Committee - Jai

Classroom Management Committee - LaDeana Dockery

  • Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)


Communications (and Wikibrarian) - Malissa Long


Events Committee - X

  • See above (Classroom Management Committee)

Facilities Committee - Ralph Romig

Next meeting not on calendar: When?

Finance Committee - Dan Kries

  • 3rd Monday of the month at 6:30


Forge Committee - James Seymour/Mike Atherton

  • Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)

Fundraising - Ethan Doak

  • Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
  • Last meeting 1 October 2021
    • Very quick meeting, mostly just decided when to do the fundraising grant application meeting

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

Letterpress - David Springs

Next meeting not on calendar: When?

Garden - Aaron Rivers

  • Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
  • The Garden Committee is proposing the Sean Sandefur be adopted as the new Garden Committee Chair
  • We are brainstorming fundraising efforts
  • Are working to finalize rules for rental plots and garden etiquette
  • Would like to ask permission to install a fire pit
  • Are still cooking out on Maker Mondays
  • would like to install a more permanent power supply for the awning as the extension cord was completely shredded


IT - Tom Bloom

  • Didn’t meet.

Next meeting not on calendar: When?

Inventory - Anna DiSalvo/Wallis Mead

  • Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
  • Last meeting 13 October 2021
    • Waiting on feedback from the board meeting for the policies
    • Confusion over dates and such for Committee Open House.
    • Committee voted to recommend Anna continue to be chairperson.
    • Possible suggestion to changes for committees as a whole, possibly not having meetings, but either an email list or a semi-open (to membership) forum.
      • This is not yet a request, and would need to change the policy via the board.
    • Room 4 cleanup will be worked on, but probably after (depending on date) the open house.)

Membership (and Community Outreach) - Paula Pankratz/Steve Owens

Membership as of 2021-10-21: 414 (including 2 donors)

Outreach (and Education) - LaDeana Dockery

  • See Classroom above.

Scholarships - x

  • Per July decision will be handled by Finance.

Security (and Safety) - Ken Steadman/David Springs

  • Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
  • Last meeting 9/27
    • Discussed alarm and camera expansions, assigned orientation coverage.

Special Projects (and Makerfaire) - x

  • See Events

Welcome Center - Angel

Next meeting not on calendar: When?

Other Items Discussed

Past Events

  • 'Membership meeting'
    • Sept 30th
  • Wichita Festival for the Arts
    • Sept 18th
  • Ren Faire
    • Sept 25-26th
  • National Drive Electric Week ICT
    • Oct 2nd

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Member Orientation
  • ECO Fest
    • Has been postponed to May 1st, 2022

Decision Summary

    Task Summary