December 19th 2024

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, December 19th at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford - absent
• Treasurer: Aaron Grindstaff
• Director at Large: Matthew Cleary
• Director at Large: Eric Manda
• Director at Large: Aaron Norton
• Director at Large: Serena Oden-Powers

Thanks and Recognition

Thanks and recognition go to:

• Whoever can fill in as secretary tonight for Paul, he appreciates you. :)

Old Business

Communications - Newsletter

The next newsletter will come out on January 1st. Please send blurbs to communications@makeict.org by December 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• Reminder that we are not free advertising for businesses
• If anyone is interested in reviving member of the month, feel free to write it and send it in
• Feature new members? Maybe include it in the revamp of the key form.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Treasurer’s Report

• At a Glance
  • Income: 18,000
  • Utilities insight: 2,200
  • Instructor pay: 790
  • Area expenses: 1,700
  • Total expenses: 4,690
  • Cash Positive by: 14,000

• • Need to verify answers are correct on part VI and talk with CPA (questions 6-7)

• Projects in Progress
  • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
  • Looking at Evergy rebate for changing fixtures to LED

Reminders:

• When leaving a shop:
  • Make sure all windows are closed and locked
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable units
  • Set heaters to 60 degrees

New Business

Approval of Previous Minutes

November 21st board meeting: https://wiki.makeict.org/wiki/November_21st_2024

Motion: moves

Seconded by:

• Dean votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result: Motion

@DECISION: November 21st meeting minutes are...

2025 Budget Approvals

- Classroom, Events and Outreach (LaDeana): https://docs.google.com/spreadsheets/d/1LfwoA25XXtRl2GrmFLmoaw_hor2WM5fRtU3SbQVWB_A/edit?usp=sharing

- No one else has submitted a budget when this agenda was put together; last year everyone got a blanket $200/mo until it could be confirmed later.

Motion: moves

Seconded by:

• Dean votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result: Motion xx

@DECISION: Budget is...

2025 Area Leads

• Woodshop -
• Metalshop -
• Screenprinting -
• Ceramics -
• Fablab -
• Electronics lab -
• Letterpress -
• Visual Arts -
• Textiles -
• Gallery -
• Garden Area -
• Jewelry
• Lounge/Break Room -
• Welcome Center -

Committee Lead Updates

• Outreach - Responsibilities divided between Events, Classroom, and Communications
• Events -
• IT -
• Security -
• Classroom -
• Facilities -
• Comms -
• Finance -
• Fundraising -
• Inventory -
• Membership -

Motion: moves

Seconded by:

• Dean votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result: Motion xx

@DECISION: Leads are...

Executive Session

• Entered executive session to discuss a member scholarship.

Member Scholarship

Motion: moves

Seconded by:

• Dean votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result: Motion xx

@DECISION: Member scholarship is...