October 17 2019

2019 October 17 Board meeting minutes

AGENDA

Roll Call

Board Members

• President - David Springs
• Vice President - Alysa Bumgarner
• Treasurer - Devin Halsey
• Secretary - Rustin Atkeisson
• At Large Director - LaDeana Dockery
• At Large Director - Scott Sullivan (Absent)
• At Large Director - Josh Robinson
• At Large Director - Malisssa Long
• Immediate Past President - Kim Burton

Members

• Ken Steadman
• Angela Mejia
• Paula Pankratz
• John Nicholas
• Philip Fraser
• Kate Goad
• Daryl Goad
• James Lancaster
• Patrick Hutchison
• Kim Burton
• John Withers
• Emily Ediger
• Bart Walker

Standing Items

• Thanks & recognition
  • Rustin thanks for all of the work on the firetruck! & also for keeping up the grass @ new campus
  • Josh thanks for keeping up the new campus lawn and working on the new vending machine
  • James and Patrick for all the visual aids and research with Booth Elementary
  • Building Mod team for working on room layout and tracing circuits
  • Gary Titus, Mark Satoria, Terrance, Ken Steadman for knocking out the infrastructure at Booth
  • Christian Kindel for keeping 1500 Douglas running

Old Business

• New Committee Standing Rules Vote
  • Trying to establish a way for new areas/groups to form
  • Current areas will stay areas
  • Might modify down the road to provide a path for committees to become areas
  • Goal is to get more individuals involved
  • Difference between Area Lead and Committee Lead
    • Area leads have square footage and a budget
    • Committee leads would have to request a budget

https://docs.google.com/document/d/1pPp2IAIORcsZ1njlpP9eZCzRTUaxKRjvaq4RppNbAWc/edit?usp=sharing

• Motion made by Malissa to vote on above rules. No Second
• Standing rules modified to state ‘Committees are voluntary groups, formed in order to operate and maintain a new area of the Makerspace’
• Motion made by Malissa with new verbiage, 2nd by Josh
  • Motion passes: 7 approved, 0 abstained

@DECISION: Standing rules for new committee creation approved.

• • Working on brochures to hand out to neighbors over the weekend - Alysa will work on this
  • Going to have lo-key get together with the new neighbors October 25th
  • Need to put up signs on doors saying what each room will be and what tools will be in each room
    • Need to have a cleanup day beforehand Wednesday and Thursday as needed

• Current Committees
  • Communications (standing committee, exempt from 5 head rule)
    • Facebook, Malissa Long Wilson / General call for Makers & Updates, LaDeana Dockery
  • IT (standing committee, exempt from 5 head rule)
  • Membership & Community (standing committee, exempt from 5 head rule)
    • Scholarship (being absorbed by Membership & Community)
  • Outreach (standing committee, exempt from 5 head rule)
    • Makerfaire (seasonal, being absorbed under Outreach)

• • Finance (standing committee, exempt from 5 head rule)
  • Security/Safety (standing committee, exempt from 5 head rule)
  • Building Search Committee (ad hoc)

• • Fundraising Committee (standing committee, exempt from 5 head rule)
  • Special Projects (to be covered by new committee policy)
  • Creator Showroom (to be covered by new committee policy)

• • Election Committee( ad hoc)
  • Awards Committee (to be covered by new committee policy)
    • Kim has agreed to head this committee, she wants the list of donors
  • Facilities Committee (new, standing committee, exempt from 5 head rule)
    • Cleaning and Organizing (absorbed by Facilities)
      • Zoe Urban / Phillip Fitzmaurice / Steve Owens / Kate Goad / Bill Moehring / Paula Pankratz / Terrasel Yoder / Michelle Lefavor
    • Inventory Committee (ad hoc, absorbed by Facilities)

• Ad Hoc Committees
  • Moving Committee
    • Jens Torell- budgeting / Jimmy T- logistical planning/moving
  • Space Planning Committee
    • Jason Phang / Jason Carpenter / James Lancaster / Jimmy T / Emily Ediger / Steve Owens / Paula Pankratz / Anna DiSalvo / Phillip Fraser / Heather New / Terrasel Yoder / Michelle LeFavor
  • Physical Move Committee
    • Steve Owens / Ian Cazabat / Fork lifts, David Springs / Pallets, Malissa Long Wilson / Pallets, Steve Saner / Tect Aerospace, KGT, Pallets, Paula Pankratz (Howard) could load trailers / Bill Moehring / Paula Pankratz / Truck, Anna DiSalvo / Box truck, James Lancaster / F250 and car hauler, Dean Day / 3/4 Ton Pickup, Jim Hammer (Mr. Science) / Mover, Terrasel Yoder

• • Procurement Committee (to be covered by new committee policy)
  • Building Modifications
    • HVAC, John Nicholas / Architect, Jason Phang / Electrical, Jimmy T / Helper, Steve Owens / DIYer/System Admin, Ian Cazabat / Packing Crates, Paula Pankratz / Basic repair, Bill Moehring / DIYer, Anna DiSalvo / Designer/Builder, Heather New / DIYer & Pickup, Roy Lyon
  • Garage Sale Committee

• Motion made by Malissa (2nd by Devin) to accept the list of current standing and ad hoc committees as listed in the minutes above.
  • Motion Passes: 7 approved, 0 abstained

@DECISION: Committee list updated per Meeting minutes from 10/17/2019.

• Garage Sale
  • Room 7 is full of stuff
  • Started filling Room 8
  • David is loaning a 4x8 trailer to help transport stuff for the fair

New Business

• New building Area Allocation Vote

Committee Reports

Requested items from each committee:

• Accomplishments this month
• Upcoming goals
• Where do you need help/how to get involved?

Membership

Looking for a new committee lead

Communications (and Wikibrarian) - LaDeana Dockery

• Looking for someone to take over Communications

Security (and Safety) - Ken Steadman

• Adding Gary Titus and Phillip Frasier to the Security System
• Have fire detection and have it monitored (working on permit)
• Have motion and door detection and remote monitoring
• Jeff Eck has procured the sheet metal to replace where the wood is on the broken windows in the door
• Still procuring parts to do electronic badge-in on the new building (should be a pretty quick install)

Scholarships

Looking for someone to take over Scholarships

Outreach (and Education) - Daryl Goad

• Did screen printing at Mulvane Library
• Will be doing a lot more in the coming months
• had 1 new member join from a presentation a member gave to MENSA
• Pretty Prairie is looking for volunteers to help teach art and technology
  • Malissa and another member taught 2 classes out there
  • Pretty Prairie is now considering starting their own makerspace4
  • Garden Plains is also looking into starting their own makerspace by teachers

Fundraising- Kate Goad

• Had a meeting on 10/16
  • Did not get some funds from various Walmarts, suggested we try again Jan. 1st
  • Getting addresses from memberships for a direct appeal
  • Looking to work with the Building Mod Committee to put together packages for rooms
  • Need to get a group together to go in and talk with Granger
  • Want to put in a privacy policy so people are more willing to share information
  • Solar match $1000 grant
  • Want a list of donors for a donor wall

Special Projects (and Makerfaire) - Nicole Kirkhart

• 4 makers and community build for Riverfest Parade
• Fire Truck is making progress
  • Need to deliver it for a parade on the 26th
  • Will have it out on the 25th in front of Hero Complex for Trunk Or Treat
  • Candy is being donated by a member
  • Josh has volunteered to help 3d print trinkets

Building committee

• Focusing on plan to get us into the building
  • need to meet whatever requirements taken care of that are set forth by zoning and occupancy requirements
  • have sprayed for spiders
  • are working on getting tile samples tested to make sure they are free of asbestos
  • working on getting fire extinguishers inspected (will happen after zoning)

• Adjourned at 8:54pm