January 18th 2024

AGENDA

Attendance

Board Members

• Mike Atherton, President
• Aaron Rivers, Vice-President
• James Lancaster, At-Large
• Serena Oden-Powers, At-Large
• Dean Day, At-Large
• LaDeana Dockery, At-Large
• Rustin Atkeisson, Treasurer

Absent

• Gretchen Koch, Secretary

Members

• Steve Saner
• Sam Richardson
• Brad Cozine

The regular monthly meeting of the MakeICT board of directors convenes on Thursday,January 18, 2024 at 7:00 pm in the MakeICT building.

Mission Statement

• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Thanks and Recognition

• Michael A and Rustin A for salting the entrances and shoveling the snow
• Pip, Brad, Larry, Victor, Jeremy, and Rustin for torching out the boiler
• Tricia and Brad for taking care of the Facebook page
• Aaron for taking up the website

Old Business

First Thursday Board Workshop

• Every First Thursday of the month at 7pm and run until 9pm
• Helped address issues from members
• First half will be open to membership, 2nd half will be closed to help the board focus and work through issues
• Next one to be the 1st of February

Fund Raiser - Ceramics Wheel

• Approved in Sept 21, 2023
• Fully funded and then some
• May be some other purchases made (like kiln shelves) to make ceramics even better

New Business

Treasurer’s Report

• Income: $15,600
• Utilities insight: $ 1,375
• Instructor pay: $500
• Shop expenses: $2,500
• Total expenses: $15,200
• Cash positive by: $400
• Biggest expense: $4,900 in property taxes
• Several thousand in extra income came from gift cards, donations, and a couple members deciding to renew their membership for 3yrs
  • These members were contacted prior to their renewal dates and they intentionally renewed their membership for a 3yr period at $900
  • These membership renewals are from when we ran a GoFundMe campaign in 2020 to pay for the renovations needed to open the doors at our current location
  • There is not an option today for members to renew for the 3yr or 5yr periods that were offered at that time (also means members should be notified in 2025 about their 5yr membership)
• Those who submitted their W-9s for 2023 and made over $600 teaching classes should see a 1099 soon

Year End Financial Review

• Finished 2023 cash positive by $16,900 compared to the end of 2022 (approved 2023 budget estimated we would be cash positive by $4,000)
  • Delta mostly due to donations, increased membership, and class income
  • Made $329,000 and spent $312,100 in 2023
  • Without the roof: we made $176,700, and spent $128,600
  • In 2022: we made $158,300, and spent $128,500
  • why was spending so close: we were still paying the loan off in 2022, and we spent more on electricity in 2023

Wild Apricot

• We are finding multiple issues with Wild Apricot stemming back to at least October of 2023
  • Wild Apricot has been contacted about some of these issues
  • If your account was shut off or double billed, please make sure you notify treasurer@makeICT.org so that we can make sure your account gets fixed and added to the ever growing ticket we have in to wild apricot

Area Budgets

Special notes on 2024 area budgets:

• Equipment repairs do not come out of area funds.
• Repair costs come from the general fund.
• Areas are not penalized because of someone breaking a piece of equipment.
• Areas that did not submit a budget will have their budget set to $0 starting in February until they get their budgets submitted.

2024 Budget

• Anticipating $124,000 in operating expenses (2023 was $123,000)
  • If we’re able to mitigate property taxes that would drop the expenses to $115,000
• Anticipating $23,720 in area expenses (2023 was $26800, several areas have not submitted budgets for 2024)
• Assuming income based off of 524 member dues (avg membership of 2023) should mean an income of $162,000
• Estimated total expenses for 2024 is $147,720 (may change once areas submit their budgets)
• Should see an increase in funds at the end of the year by $14,370
• Does not include income from donations or classes or special projects
• Does not include expenses for special projects or major repairs
• Copies of the budget can be reviewed at the next finance meeting

• Laptops
  • lots of discussion
  • will bring back during next board workshop/Brunch
  • IT, Finance, Treasurer, and Fundraising tasked to reach out to local businesses to see if they can help

• Air conditioning
  • Starting fund raising
  • Would like to go away from window ac units and start getting in mini-splits
  • Do not have a budget yet for how much the conversion will cost
  • Donations will be strictly for air conditioning

• Bento cards suggested starting limit minimum of $100 instead of the $50 requested by 2 areas
  • Purchase of t-shirts for 2024 will come out of volunteer coordinator budget
  • Event merch like stickers and buttons will come out of Vendor Events budget

• Rustin moves to approve budget based on 2024-Proposed Budget Plan as modified during the board meeting. 2nd by Aaron R.

• Dean votes ___ Yes
• Aaron votes ___ Yes
• James votes___ Yes
• Serena votes ___Yes
• LaDeana votes___Yes
• Rustin votes ___ Yes

• • Motion Passes : @DECISION: Amended 2024 budget has been approved along with modified bento limits.

Bento cards will be updated to match budget this weekend

Approval of Previous Minutes

• 12/21/2023: https://wiki.makeict.org/wiki/December_21_2023
  • Michael moves to approve the minutes.
    • Second by Serena
• Vote by acclamation
  • Motion passes @DECISION: Minutes for December 21, 2023 are approved.

Communications - Newsletter

• Please send "blurbs" to communications@makeict.org
• Deadline for the next month is going to be Jan 27th.
• Forward looking events for February and ongoing.

SCA Agreement

• SCA would like to start meeting one Sunday a month at MakeICT and other regular meetings.
• Live Steel Demo scheduled for January 21 from 9am to 1pm.
• Arts and Sciences meetings as well.
• Tabled until workshop

Sunflower WoodWorkers Guild

• The guild would like to start having events at MakeICT.
• They are meeting Tuesday and we will discuss their involvement with MakeICT at the next board workshop.

Area Reports

• Last meeting was underattended.
• Low on classes currently.
  • 2 “How to teach a class” class on the calendar if people want to teach classes.