2016 Annual Meeting

• Date: 2016 June 13
• Time: 05:30pm

Activity report

• Active members: 186 (+68%)
• Classes/workshops:
  • Total of 41 workshops held
  • 3 workshops were hosted on more than one occasion
• New collaborative partnerships
  • Women Who Code Wichita
  • Society for Creative Anachronism / Barony of Vatavia
  • Tilt Union
  • Harvester Arts

Financial report

• Financial report

Celebrations

• New logo launch
• 3 new collaborative partnerships
• Wins for Kansas award winner
• Online facilities
  • Woodshop
  • Electronics
  • Metalshop
  • Ceramics
  • Print studio
• New BD's
  • Christian Kindel, Fab Lab
  • Susan de Wit, Ceramics Studio
  • Jeremiah Loder, Metalshop
• New assistant makerspace director: Logan Pajunen
• New teams
  • Green Team
  • Onboarding
  • Gamification
• Immensely successful events
  • 2015 Maker Faire
  • 2015 Game Jam
  • 2016 RiverFest Hackathon
  • 2016 Kansas Linux Fest
  • Biweekly Level Up! events

Contributors of the year

• Logan Pajunen for his energy and the explosion of productivity he has brought to the makerspace facilities
• Mike Barushok for never turning down an opportunity to help with a project and being diligent in finding ways to contribute without being asked
• Paul Wilson for his diligent assistance in shaping the areas in the back of the makerspace
• Christian Kindel for helping everybody who asks for it and the knowledge and handiness he's brought to the makerspace
• Cindy Conrad for stepping up to jobs that most others pass up.

Matters for discussion and voting

Program adoption

1. Maker Outreach
   • Why: Our outreach activities are numerous and give us a direct method for applying our mission and recruitment efforts. Formalizing a program around those activities will allow us to create a clear delineation of responsibilities, while also helping to set a budget and fundraising goals specifically for these efforts and aid in the recruitment of volunteers. A portion of donations/grants can go to the MakeICT umbrella organization.
   • Potential objective statement: We generate an appreciation for creating and advance the maker culture through hands-on activities and presentations in public spaces.
   • What fits:
     • Our presence at fairs, craft shows, and other tabling opportunities.
     • Other invitations to present MakeICT and its programs to groups
   • What doesn't fit:
     • Activity requests for specific or private groups, regardless of location
2. Maker Academy
   • Why: Providing learning opportunities is at the core of our nonprofit, but it's also currently a huge missed-revenue opportunity. Creating a formal program which is separate from the MakeICT Makerspace program will help focus these efforts so that we can ensure that we provide our community with high quality learning opportunities and begin to develop partnerships with other organizations that are constantly seeking such opportunities.
   • Potential objective statement: We provide opportunities for expanding the knowledge of individuals and communities through teaching and learning.
   • What fits:
     • Alternative 1: All instructor-led classes (where an instructor fee is charged) at the makerspace or at a remote site, both public and private
     • Alternative 2: Only private classes held at the makerspace or at a remote site
     • @DECISION: Use Alternative 1
   • What doesn't fit:
     • Free-for-members workshops at the makerspace (these will continue to be part of the makerspace program)
     • Group sessions to provide equipment/space authorizations to makerspace members (these will continue to be part of the makerspace program)
     • Outreach activities
3. Open Wichita
   • Why: Open Wichita was borne of devICT leaders and volunteers, Code for America, the open data movement, and increasing civic engagement. These efforts have spawned numerous activities and projects that serve the public good, rather than private interests. The administrative energy required to keep up with community volunteers' desire to do good is becoming increasingly difficult to manage for devICT leadership.
   • Potential objective statement: We improve the Wichita community using creative technological solutions and grassroots volunteer efforts.
4. Kansas Linux Fest
   • Why: MakeICT served as the fiscal agent for the 2016 KLF - the 2nd annual conference to promote open source software in our state. Organized and ran by leadership from MakeICT, WuLUG, and devICT, KLF 2016 brought in speakers and attendees from both in and out of state. The Midwest thirsts for more tech conferences, and Wichita is especially in need of hosting more regional events that serve this community and relevant industries.
   • Potential objective statement: We promote education and the adoption of Linux and Free and Open Source software.
   • 5% of donations/grants from the 2016 KLF ($183.95) will come to the MakeICT umbrella organization

• @DECISION: All program adoption proposals listed above were voted on via SurveyMonkey and have been approved.

Bylaw change proposals

1. Change board voting to general board, rather than specific positions (Article V, Section 3)
   • Individuals with the most votes are elected on the board
   • Individuals in the newly elected board meet and decide among themselves for specific officer and at-large positions.
2. Increase at-large director positions from 2 to 4 (Article V, Section 1)
   • Growth of the makerspace and organization as a whole should needs adequate leadership to support it
   • A larger board of directors can help distribute workload/responsibilities
   • A larger board will better represent our members' increasingly diverse interests and backgrounds
3. Add a new board position for "Past President" (Article IV or Article V, Section 1)
   • Most recent available board president automatically assumes this role upon election of a new president
   • This type of position is common to provide continuity and capture as much of the experience and relationships generated by the past president
   • Should have a vote on the board? If so, is that incompatible with term limits (Article V, Section 1)?
   • What specific responsibilities will be held by the Past President?
   • Director emeritus?
4. Presently, program directors are appointed by the board of directors and have a vote on the board
   • Does this present a potential conflict (wherein a portion of the decision-making body is not directly elected by members)?
   • Should program directors be elected instead?
   • Should program directors not be given voting rights on the board?

• An amendment to Article VII was proposed during the meeting
  • The proposed amendment would change the three-fourths requirement to change the Bylaws to a two-thirds requirement

• Voting options sent out via SurveyMonkey were decided based on discussion at the meeting.

• Options given:
  • Amendment to Article VII (If passed, the proposed amendment will take effect immediately.)
    • Option 1 (2/3rds of the quorum): These bylaws may be amended only when an amendment proposal petition is approved by an affirmative vote of at least 2/3rds (two thirds) of the members voting.
    • Option 2 (no changes): These bylaws may be amended only when an amendment proposal petition is approved at a membership meeting and signed by more than three quarters (3/4ths) of voting members. Notice of such petition must be submitted electronically to all members.
  • Amendment to Article V, Section 1 (If passed, the proposed amendment will take effect immediately and 4 at-large directors will be voted in for the current election.)
    • Option 1 (add 2 at-large directors, add past-president, remove program directors): The board of directors shall consist of the four elected Officers as defined in Article IV, four elected at-large directors, and the immediate Past-President, all of whom are considered directors for the purposes of this article. All directors must be voting members of the corporation. Each elected director shall serve from the time of their election at the annual meeting until the following annual meeting (1 year), and the Past-President will serve 1 term immediately following the end of their elected term(s).. ‍No elected director may serve more than 3 consecutive terms‍ on the board of directors. No director may be compensated for their service as a board member, though the corporation may provide insurance and indemnity for board members as allowed by law. Each person on the board of directors can only fill one position, and each director will have only one vote in board decisions.
    • Option 2 (no changes): The board of directors shall consist of the four elected Officers as defined in Article IV, two elected at-large directors, and board-appointed program directors, all of whom are considered directors for the purposes of this article. All directors must be voting members of the corporation. Each director shall serve from the time of their election at the annual meeting until the following annual meeting (1 year). ‍No elected director may serve more than 3 consecutive terms‍ on the board of directors. No director may be compensated for their service as a board member, though the corporation may provide insurance and indemnity for board members as allowed by law. Each person on the board of directors can only fill one position, and each director will have only one vote in board decisions.
  • Amendment to Article V, Section 3 (If passed, the proposed amendment will not take effect until next year's election.)
    • Option 1 (candidates are elected to the general board, which then decides its own roles): Each member present shall be given an opportunity to be a candidate for each director position on the board. Each member voting shall rank the candidates. The candidates obtaining the highest preferences from members voting shall be elected. The newly elected board shall, upon its first meeting, determine its officers and at-large directors. In the event of a tie, the election is decided by coin flip. In the case of a vacancy on the board, the remainder of the board may appoint an interim member or to hold a special election to elect an interim member to fill the position for the remainder of the term.
    • Option 2 (no change): Each member present shall be given an opportunity to be a candidate for each officer position and each at-large director position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. In the event of a tie, the election is decided by coin flip. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term. If more than two members are candidates for at-large director, each voting member present shall rank the candidates. The two candidates obtaining the highest preferences from voting members present shall be elected. In the case of a vacancy on the board, the remainder of the board has the right to appoint an interim member or to hold a special election to elect an interim member to fill the position for the remainder of the term.

• Bolded options indicate the option that was elected.
• Please note that some formatting (namely, newline characters) that was used in the SurveyMonkey poll, and that now exists in the Bylaws, was lost here due to Wiki formatting limitations.

Election of the board

• President:
  • Logan Pajunen
• Vice-president:
  • John Alexander
  • Logan Pajunen
• Treasurer:
  • Tracy Hoover
  • Weston Vice
• Secretary:
  • Kip Landwehr
• Directors at large:
  • Barb Davis
  • Christian Kindel
  • Curt Gridley
  • Dean Day
  • David Springs
  • James Lancaster
  • Logan Pajunen
  • Matt Pogue
  • Mike Barushok
  • Mike Hutton
  • Todd Grant

• Immediate Past President:
  • Dominic Canare

• Bolded names indicate the candidates that were voted into office via SurveyMonkey poll, or took office by running unopposed.