August 8 2016

Roll Call

• Board Members
  • Barb Davis
  • Christian Kindel
  • Curt Gridley
  • Dominic Canare
  • James Lancaster
  • John Alexander
  • Kip Landwehr
  • Logan Pajunen
  • Tracy Hoover

• Members
  • Jeremiah Burian
  • Jeremiah Loder
  • Jerry Carpenter
  • Jess B
  • Mike Barushok
  • Mike Hutton
  • Tom McGuire

Officer Reports

• Secretary - Acceptance of previous meeting minutes
  • @DECISION: Meeting minutes for July 25, 2016 are accepted.
• Treasurer’s Monthly Report

Old Business

• Trash service update and bin location discussion - Logan
  • Now have trash service at the makerspace.
  • Bins are currently in the alley

• AC update - Logan
  • Sam and Logan are getting quotes for AC and Heating in the classroom

• Kiln update - Curt
  • Kiln is fixed.
  • Looking at building a controller for heat control

• Computer servers and software update - James Lancaster and John Alexander
  • Having issues with getting things installed on all the classroom laptops
    • Can fix the major hassle by installing software and updates from a centralized server
    • Would need to upgrade Windows computers from home to pro
      • Cost of this would be $15 per computer for us, so ~$215
  • Need new server hardware to build a file server and handle software installations as mentioned above.
    • Can purchase a server for somewhere in the neighborhood of $350
  • Motion to approve up to $600 on server hardware and upgrading computers from home to pro
  • @DECISION: The expenditure of up to $600 for server hardware and upgrading computer from Windows Home to Windows Pro has been approved.

• Insurance
• Bylaws review
• Business cards

• Building exterior
  • Christian is planning to send an email soon on this.
  • @TODO (Christian, no date): Send an update about sign details.

• Donor recognition - John Alexander
  • @TODO (Tom, no date): Form committee for donor recognition (with John A., Barb D., Dominic C.)

New Business

• Change financial year - Treasurer
  • Currently, our fiscal year is December 1 through November 30
  • Decision: Change our fiscal year to match the calendar year.

• Budgeting discussion - Treasurer
  • This is a long term project.
  • Hoping to have a budgeting plan in place by the beginning of 2017
  • When in place, BDs will have to provide a planned budget for the year

• Review and approve following:
  • Definitions Document
    • @TODO (Board of Directors, no date): Review the Definitions Document
  • Nametag Policy v0.2
    • Strike security as a reason we need the policy
    • @TODO (Kip, no date): Start a new thread about the name tag policy
  • New Area Commissioning Policy
  • Workload Policies
  • Suggestion to split all of the these policies into separate threads and work them all out on line.

• Maker Academy Director appointment and draft strategic plan
  • Motion to appoint Laura Scholl as the Maker Academy program director
  • @DECISION: Laura Scholl has been appointed as the program director of Maker Academy.

• Discuss “tragedy of the commons” problems re: woodshop

Announcements

• Exploration Place wants to formalize our relationship for next year.
• The President will soon set a quarterly formal board meeting to discuss our future direction and address policy.
• The President will soon release a calendar when the agenda will be open and closed for submissions and requested items and documentation for agenda submissions.

General Topics and TODOs

@TODO (Logan, no date): Schedule executive meeting to discuss BD/access policy issues