Difference between revisions of "Board Meeting 2018-06-21"
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+ | [[Category:Board Meetings]] | ||
+ | [[Category:Board]] | ||
+ | [[Category:Meetings in 2018]] | ||
+ | [[Category:2018]] | ||
== Roll Call == | == Roll Call == | ||
− | + | === Previous Board Members === | |
− | + | * President - Kim Burton | |
− | + | * Vice President - James Lancaster | |
− | + | * Treasurer - David Springs | |
− | + | * Secretary - Rustin Atkeisson | |
− | + | * At Large Director - Kip Landwehr | |
− | + | * At Large Director - LaDeana Dockery | |
− | + | * At Large Director - Malissa Long (absent) | |
− | + | * At Large Director - Kez Cook | |
− | + | === Current Board Members === | |
− | ** | + | * President - Kim Burton |
− | ** | + | * Vice President - LaDeana Dockery |
+ | * Treasurer - David Springs | ||
+ | * Secretary - Kez Cook | ||
+ | * At Large Director - Paul Maseberg | ||
+ | * At Large Director - Jeremiah Burian | ||
+ | * At Large Director - Malissa Long (absent) | ||
+ | * At Large Director - James Lancaster | ||
+ | |||
+ | === Members and Guests === | ||
+ | * Sam Schurter | ||
+ | * Will Luther | ||
+ | * Tracy Hoover | ||
+ | * Ken Steadman | ||
+ | * Christian Kindel | ||
+ | * Zac Linhart | ||
+ | * Tom Bloom | ||
+ | * Joel Gutierrez | ||
+ | * Scott Sullivan | ||
+ | * Devin Halsey | ||
+ | * Trysten Jones | ||
+ | * Curt Gridley | ||
− | |||
== Standing Items == | == Standing Items == | ||
* Treasurer's report | * Treasurer's report | ||
− | ** | + | ** Balances presented, cash flow report for next month |
+ | |||
* Previous minutes | * Previous minutes | ||
− | ** May 4 2018 | + | ** May 4 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries |
− | ** May 21 2018 | + | ** May 21 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries |
+ | |||
* Safety & security | * Safety & security | ||
** Review/disclose any recent concerns about safety and security | ** Review/disclose any recent concerns about safety and security | ||
+ | *** Fall awareness - don’t fall | ||
+ | |||
* Thanks & recognition | * Thanks & recognition | ||
** Tons of riverfest volunteers! | ** Tons of riverfest volunteers! | ||
Line 34: | Line 61: | ||
*** Mark Esau | *** Mark Esau | ||
*** Krissie Lagana | *** Krissie Lagana | ||
− | |||
*** Drew Holler | *** Drew Holler | ||
*** David Span | *** David Span | ||
+ | ** Thanks Trysten Jones for cleaning | ||
+ | ** Thanks Malissa, LaDeana, Sam and David Span for a lot of Annual Meeting setup | ||
+ | ** Thanks Tracy for picking up the box funds while David is out | ||
+ | ** Thanks Curt, Kip and Christian for counting the ballots on a short timeline for our annual election | ||
+ | ** Thanks Devin and Joel for cleaning and prepping the space for Final Friday | ||
== New Business == | == New Business == | ||
Line 42: | Line 73: | ||
=== Security === | === Security === | ||
* Ken Steadman has been nominated as security lead | * Ken Steadman has been nominated as security lead | ||
− | * Has membership form been updated per our last resolution? [IT] | + | ** Kez moves, LaDeana seconds - 7 in favor |
+ | *** {{decision|Vote passes to appoint Ken Steadman as the Security lead.}} | ||
+ | ** David moves that the security lead can dismiss members of the security staff without going through the board. Committee members must be up to date on [[Security Committee]]. Kez seconds. | ||
+ | *** side note: Kez to update the committee contacts on wiki. | ||
+ | *** {{decision|The security lead may dismiss members of the security staff without board approval. Committee members must be up to date on [[Security Committee]].}} | ||
+ | ** LaDeana moves that the security lead can appoint members of the security staff without going through the board. Committee members must be up to date on [[Security Committee]]. Paul seconds. 5 in favor. 2 opposed. | ||
+ | *** {{decision|The security lead may appoint members of the security staff without board approval. Committee members must be up to date on [[Security Committee]].}} | ||
+ | |||
+ | * Has membership form been updated per our last resolution? [IT] - have not had time to finish it | ||
+ | |||
* Proposal that we notify members when keys are revoked | * Proposal that we notify members when keys are revoked | ||
+ | ** Discussion: not looking for details, just anytime there was a security concern and something was done, that information is sent to the membership. We should favor our membership and let them decide how to use that information. | ||
+ | *** Kim errs more toward the side of caution. | ||
+ | *** Curt, there’s no downside to communicating. | ||
+ | *** Possibly play “Danger Will Robinson” when a key is revoked. | ||
+ | ** Table to form into a policy to bring next month. | ||
=== Programs === | === Programs === | ||
* DevICT/KLF moving out progress | * DevICT/KLF moving out progress | ||
+ | ** No progress. | ||
* Makerspace | * Makerspace | ||
− | ** Insurance questions were brought up at the last meeting (how do we count people, ages, etc) David Springs to report out on any meetings with our insurers | + | ** Insurance questions were brought up at the last meeting (how do we count people, ages, etc) David Springs to report out on any meetings with our insurers. No report. |
− | ** Mark Satoria has been | + | ** Mark Satoria has been suggested as ERP area lead. |
+ | *** Rustin said two of the area leads are currently in the meeting. They are not currently listed as assistants on the wiki. | ||
+ | ** Would anyone like to nominate Mark Satoria.? | ||
+ | *** David motions to appoint Mark Satoria as ERP Area Lead. Jeremiah Burian seconds. | ||
+ | **** Discussion: | ||
+ | ***** LaDeana asked what the assistants think. | ||
+ | ***** Zac wants to know if Mark is aware that Trysten and Rustin are assistants. | ||
+ | ***** Christian appointed Mark as the interim AL. | ||
+ | ***** Christian contacted others who previously showed interest. | ||
+ | ***** Kez says let’s go with Mark. Zac agres. JB agrees. | ||
+ | ***** JB said that Mark sought us out and asked if he could step up. | ||
+ | ***** Curt: the membership probably doesn’t know that there was an opening. | ||
+ | ***** The con of just appointing him now is not collecting information from the membership. | ||
+ | ***** David: said something ?? | ||
+ | ***** Kim: next time have a vacancy, we need to announce to the membership and open the opportunity to the membership to step up. 5 in favor, 2 opposed. | ||
+ | *** {{decision|Mark Satoria is appointed as the ERP Area Lead.}} | ||
+ | **** Let Mark know that he MUST appoint assistants. | ||
=== Lake Afton Observatory Partnership === | === Lake Afton Observatory Partnership === | ||
− | * James Lancaster to write up proposal. | + | * James Lancaster to write up proposal. No update. |
− | **{{todo|who=James|what=write proposal for partnership with Lake Afton Observatory.|done=0}} | + | ** {{todo|who=James|what=write proposal for partnership with Lake Afton Observatory.|done=0}} |
=== Education Workgroup === | === Education Workgroup === | ||
* Kim to sent out incredibly large class interest survey http://bit.ly/makeict130 | * Kim to sent out incredibly large class interest survey http://bit.ly/makeict130 | ||
+ | * Discussion about education: anything else? | ||
+ | ** A class in how to be a better MakeICT. | ||
+ | ** A class on volunteering, on leveraging volunteers, volunteer recruiting. | ||
=== Offsite equipment === | === Offsite equipment === | ||
− | * Wiki page made: [[Offsite equipment]] | + | * Wiki page made: [[Offsite equipment]] Remade, now actually there. |
=== Annual meeting planning === | === Annual meeting planning === | ||
* How did it go? | * How did it go? | ||
+ | ** Longer, too short. It’s also a social, we shouldn’t forget that. | ||
+ | ** Larger font on the announcement signs that are posted. | ||
+ | ** Food first is great. | ||
+ | ** Election Discussion | ||
+ | *** Survey Monkey was funky (went straight to spam). | ||
+ | *** Kip had already set stuff up. | ||
+ | *** The data was able to be pulled and analyzed easily. | ||
+ | *** Counting methodology was STV - single transferable vote. | ||
+ | **** weird… | ||
+ | *** Survey Monkey does averages and does not work for our purposes. | ||
+ | *** How many people voted? 115 voted. | ||
+ | *** Why did we do this ranking thing? | ||
+ | *** Why did we accept nominations after the nominations closed? | ||
+ | *** Solutions: | ||
+ | **** Nominations committee? Good idea. | ||
+ | **** Sam: there’s no point in a cut off policy. | ||
+ | **** Kip suggests that all nominations and acceptances are made public. | ||
+ | **** Kim: put it on the all member survey that will be going out. | ||
+ | ***** {{todo|who=Kim Burton|what=Put question on all member survey to determine if members want all nominations and acceptances to be made public next year.|done=0}} | ||
+ | **** James: offering to do the nomination/election committee. | ||
+ | **** Christian: the board has always run the election. It’s not a new thing this year. | ||
+ | **** James: it’s always been the responsibility of the secretary to run the election. | ||
+ | **** Discussing raw voting data: Curt’s concerned about providing raw data. Possibly have a Q&A session. Curt says that we should have an explanation session on how it was done regardless of if we just send it out or if we do the Q&A. Kim: can we send out the totals instead of the raw data. | ||
+ | **** LaDeana motions that we have an open, town hall style meeting about voting. James L. second. | ||
+ | ***** Discussion: | ||
+ | ****** Who’s will schedule? | ||
+ | ****** LaDeana will. | ||
+ | ****** {{todo|who=LaDeana|what=Organize a town hall style meeting to discuss how the votes were analyzed.|done=0}} | ||
+ | ***** Vote: 6 in favor. JB abstains. | ||
+ | **** {{decision|Board to hold public Town Hall meetings to discuss election data and results.}} | ||
+ | **** LaDeana moves that we should send anonymized raw data to any members who request it. Kim seconds. | ||
+ | ***** JB states that he has a conflict of interest, since he wants to see the data. (But was already involved in discussion, and proceeded to vote anyways.) | ||
+ | ***** Vote: 5 in favor, 1 opposed, 1 abstained. | ||
+ | **** {{decision|Anonymized raw data to be sent to members upon request.}} | ||
+ | |||
== Committee Reports == | == Committee Reports == | ||
− | Committee signup is at http://bit.ly/makeict11 | + | * Committee signup is at http://bit.ly/makeict11 |
=== Committees === | === Committees === | ||
* Finance (David) | * Finance (David) | ||
− | ** Where are new building funds allocated? | + | ** Where are new building funds allocated? No update. |
− | * New Building | + | |
− | * Special Projects (Mike) | + | * New Building. |
− | * Membership and Events (LaDeana) | + | ** Jens was not asked for a report. |
− | + | ||
+ | * How did NOMCON Santa Fe go? | ||
+ | ** LaDeana: networking meeting more than anything else. Volunteered to help write a book about moving our makerspace. | ||
+ | ** Kim would love a blog post about this. | ||
+ | ** Sam went to NOMCON too. | ||
+ | |||
+ | * Special Projects (Mike). | ||
+ | ** We voted to sell the bus but nothing has happened. | ||
+ | ** David offered to actively work on the bus. | ||
+ | ** Sam: what did the Dallas Makerspace want to trade it for? | ||
+ | *** No specifics were ever given. | ||
+ | ** It’s not really urgent. We got a new tag. | ||
+ | |||
+ | * Membership and Events (LaDeana). No update. - might like a new lead? | ||
** Who wants to give membership stats, membership or treasurer? | ** Who wants to give membership stats, membership or treasurer? | ||
− | * IT (Christian K) | + | |
− | * Security (David S) | + | * IT (Christian K). We’ve had a lot of people volunteer to be on the IT committee. He will be contacting them this week. |
− | * Scholarships (Kim) | + | |
− | * Outreach (Barb) | + | * Security (David S). No update. |
+ | |||
+ | * Scholarships (Kim). No one has requested scholarships. | ||
+ | |||
+ | * Outreach (Barb). No update. | ||
+ | |||
* Makerfaire (James S) | * Makerfaire (James S) | ||
− | * Fundraising/Donor recognition (Paul M) | + | ** Really needs volunteers. Booths and volunteers. |
− | * Communications (James L | + | ** Need volunteers for the wind tunnel. |
+ | |||
+ | * Fundraising/Donor recognition (Paul M) | ||
+ | ** Annual auction is coming up. Let Paul know if you want to help. | ||
+ | ** LaDeana and Malissa just worked on a grant proposal. | ||
+ | ** If you hear of a grant and want to try for it, talk to LaDeana. | ||
+ | ** Maybe we could make a grant group. | ||
+ | ** Devin has a friend who’s written grants (that is also a member (or former member?)). | ||
+ | |||
+ | * Communications (LaDeana) | ||
+ | ** Communications torch passed from James L. to LaDeana. | ||
+ | |||
* Showroom (Dean D) | * Showroom (Dean D) | ||
+ | ** Devin and Joel cleaned up and prepped for the last Final Friday. | ||
+ | |||
+ | * Consignment | ||
+ | ** Kim is still working on it. Needs photos. | ||
+ | ** Consignment committee was dissolved at last board meeting. | ||
+ | ** Vortex is selling our gift cards. | ||
+ | ** Discussion about why don’t we want to make our consignment discussion public? | ||
+ | |||
+ | * NOMCOM to talk at quarterly meeting. | ||
+ | |||
+ | == That Which May Arise == | ||
+ | * Security Concerns - Where are we on weapons regarding bringing them in or making them at the space? | ||
+ | ** No guns being made or working on them. | ||
+ | ** David can re-invite the ATF guys to come and talk to us, but needs to focus on treasurer things. | ||
+ | ** Zac volunteered to help work on the policy. | ||
+ | *** {{todo|who=Zac Linhart|what=Create a policy proposal regarding working on weapons in the makerspace.|when=Before the next board meeting.|done=0}} | ||
+ | |||
+ | * James: Can we move the next board meeting up or back a week? | ||
+ | ** Discussion taken offline. | ||
+ | |||
+ | * Kez moves that we adjourn. LaDeana seconds. Passes. | ||
== Decision Summary == | == Decision Summary == |
Latest revision as of 16:29, 8 September 2023
Contents
Roll Call
Previous Board Members
- President - Kim Burton
- Vice President - James Lancaster
- Treasurer - David Springs
- Secretary - Rustin Atkeisson
- At Large Director - Kip Landwehr
- At Large Director - LaDeana Dockery
- At Large Director - Malissa Long (absent)
- At Large Director - Kez Cook
Current Board Members
- President - Kim Burton
- Vice President - LaDeana Dockery
- Treasurer - David Springs
- Secretary - Kez Cook
- At Large Director - Paul Maseberg
- At Large Director - Jeremiah Burian
- At Large Director - Malissa Long (absent)
- At Large Director - James Lancaster
Members and Guests
- Sam Schurter
- Will Luther
- Tracy Hoover
- Ken Steadman
- Christian Kindel
- Zac Linhart
- Tom Bloom
- Joel Gutierrez
- Scott Sullivan
- Devin Halsey
- Trysten Jones
- Curt Gridley
Standing Items
- Treasurer's report
- Balances presented, cash flow report for next month
- Previous minutes
- May 4 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries
- May 21 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries
- Safety & security
- Review/disclose any recent concerns about safety and security
- Fall awareness - don’t fall
- Review/disclose any recent concerns about safety and security
- Thanks & recognition
- Tons of riverfest volunteers!
- Barb Davis is a most amazing person
- Kim Burton
- Patrick Hutchison
- LaDeana Dockery
- Malissa Long
- Rhonda Davis
- Mark Esau
- Krissie Lagana
- Drew Holler
- David Span
- Thanks Trysten Jones for cleaning
- Thanks Malissa, LaDeana, Sam and David Span for a lot of Annual Meeting setup
- Thanks Tracy for picking up the box funds while David is out
- Thanks Curt, Kip and Christian for counting the ballots on a short timeline for our annual election
- Thanks Devin and Joel for cleaning and prepping the space for Final Friday
- Tons of riverfest volunteers!
New Business
Security
- Ken Steadman has been nominated as security lead
- Kez moves, LaDeana seconds - 7 in favor
- @DECISION: Vote passes to appoint Ken Steadman as the Security lead.
- David moves that the security lead can dismiss members of the security staff without going through the board. Committee members must be up to date on Security Committee. Kez seconds.
- side note: Kez to update the committee contacts on wiki.
- @DECISION: The security lead may dismiss members of the security staff without board approval. Committee members must be up to date on Security Committee.
- LaDeana moves that the security lead can appoint members of the security staff without going through the board. Committee members must be up to date on Security Committee. Paul seconds. 5 in favor. 2 opposed.
- @DECISION: The security lead may appoint members of the security staff without board approval. Committee members must be up to date on Security Committee.
- Kez moves, LaDeana seconds - 7 in favor
- Has membership form been updated per our last resolution? [IT] - have not had time to finish it
- Proposal that we notify members when keys are revoked
- Discussion: not looking for details, just anytime there was a security concern and something was done, that information is sent to the membership. We should favor our membership and let them decide how to use that information.
- Kim errs more toward the side of caution.
- Curt, there’s no downside to communicating.
- Possibly play “Danger Will Robinson” when a key is revoked.
- Table to form into a policy to bring next month.
- Discussion: not looking for details, just anytime there was a security concern and something was done, that information is sent to the membership. We should favor our membership and let them decide how to use that information.
Programs
- DevICT/KLF moving out progress
- No progress.
- Makerspace
- Insurance questions were brought up at the last meeting (how do we count people, ages, etc) David Springs to report out on any meetings with our insurers. No report.
- Mark Satoria has been suggested as ERP area lead.
- Rustin said two of the area leads are currently in the meeting. They are not currently listed as assistants on the wiki.
- Would anyone like to nominate Mark Satoria.?
- David motions to appoint Mark Satoria as ERP Area Lead. Jeremiah Burian seconds.
- Discussion:
- LaDeana asked what the assistants think.
- Zac wants to know if Mark is aware that Trysten and Rustin are assistants.
- Christian appointed Mark as the interim AL.
- Christian contacted others who previously showed interest.
- Kez says let’s go with Mark. Zac agres. JB agrees.
- JB said that Mark sought us out and asked if he could step up.
- Curt: the membership probably doesn’t know that there was an opening.
- The con of just appointing him now is not collecting information from the membership.
- David: said something ??
- Kim: next time have a vacancy, we need to announce to the membership and open the opportunity to the membership to step up. 5 in favor, 2 opposed.
- Discussion:
- @DECISION: Mark Satoria is appointed as the ERP Area Lead.
- Let Mark know that he MUST appoint assistants.
- David motions to appoint Mark Satoria as ERP Area Lead. Jeremiah Burian seconds.
Lake Afton Observatory Partnership
- James Lancaster to write up proposal. No update.
- @TODO (James, no date): write proposal for partnership with Lake Afton Observatory.
Education Workgroup
- Kim to sent out incredibly large class interest survey http://bit.ly/makeict130
- Discussion about education: anything else?
- A class in how to be a better MakeICT.
- A class on volunteering, on leveraging volunteers, volunteer recruiting.
Offsite equipment
- Wiki page made: Offsite equipment Remade, now actually there.
Annual meeting planning
- How did it go?
- Longer, too short. It’s also a social, we shouldn’t forget that.
- Larger font on the announcement signs that are posted.
- Food first is great.
- Election Discussion
- Survey Monkey was funky (went straight to spam).
- Kip had already set stuff up.
- The data was able to be pulled and analyzed easily.
- Counting methodology was STV - single transferable vote.
- weird…
- Survey Monkey does averages and does not work for our purposes.
- How many people voted? 115 voted.
- Why did we do this ranking thing?
- Why did we accept nominations after the nominations closed?
- Solutions:
- Nominations committee? Good idea.
- Sam: there’s no point in a cut off policy.
- Kip suggests that all nominations and acceptances are made public.
- Kim: put it on the all member survey that will be going out.
- @TODO (Kim Burton, no date): Put question on all member survey to determine if members want all nominations and acceptances to be made public next year.
- James: offering to do the nomination/election committee.
- Christian: the board has always run the election. It’s not a new thing this year.
- James: it’s always been the responsibility of the secretary to run the election.
- Discussing raw voting data: Curt’s concerned about providing raw data. Possibly have a Q&A session. Curt says that we should have an explanation session on how it was done regardless of if we just send it out or if we do the Q&A. Kim: can we send out the totals instead of the raw data.
- LaDeana motions that we have an open, town hall style meeting about voting. James L. second.
- Discussion:
- Who’s will schedule?
- LaDeana will.
- @TODO (LaDeana, no date): Organize a town hall style meeting to discuss how the votes were analyzed.
- Vote: 6 in favor. JB abstains.
- Discussion:
- @DECISION: Board to hold public Town Hall meetings to discuss election data and results.
- LaDeana moves that we should send anonymized raw data to any members who request it. Kim seconds.
- JB states that he has a conflict of interest, since he wants to see the data. (But was already involved in discussion, and proceeded to vote anyways.)
- Vote: 5 in favor, 1 opposed, 1 abstained.
- @DECISION: Anonymized raw data to be sent to members upon request.
Committee Reports
- Committee signup is at http://bit.ly/makeict11
Committees
- Finance (David)
- Where are new building funds allocated? No update.
- New Building.
- Jens was not asked for a report.
- How did NOMCON Santa Fe go?
- LaDeana: networking meeting more than anything else. Volunteered to help write a book about moving our makerspace.
- Kim would love a blog post about this.
- Sam went to NOMCON too.
- Special Projects (Mike).
- We voted to sell the bus but nothing has happened.
- David offered to actively work on the bus.
- Sam: what did the Dallas Makerspace want to trade it for?
- No specifics were ever given.
- It’s not really urgent. We got a new tag.
- Membership and Events (LaDeana). No update. - might like a new lead?
- Who wants to give membership stats, membership or treasurer?
- IT (Christian K). We’ve had a lot of people volunteer to be on the IT committee. He will be contacting them this week.
- Security (David S). No update.
- Scholarships (Kim). No one has requested scholarships.
- Outreach (Barb). No update.
- Makerfaire (James S)
- Really needs volunteers. Booths and volunteers.
- Need volunteers for the wind tunnel.
- Fundraising/Donor recognition (Paul M)
- Annual auction is coming up. Let Paul know if you want to help.
- LaDeana and Malissa just worked on a grant proposal.
- If you hear of a grant and want to try for it, talk to LaDeana.
- Maybe we could make a grant group.
- Devin has a friend who’s written grants (that is also a member (or former member?)).
- Communications (LaDeana)
- Communications torch passed from James L. to LaDeana.
- Showroom (Dean D)
- Devin and Joel cleaned up and prepped for the last Final Friday.
- Consignment
- Kim is still working on it. Needs photos.
- Consignment committee was dissolved at last board meeting.
- Vortex is selling our gift cards.
- Discussion about why don’t we want to make our consignment discussion public?
- NOMCOM to talk at quarterly meeting.
That Which May Arise
- Security Concerns - Where are we on weapons regarding bringing them in or making them at the space?
- No guns being made or working on them.
- David can re-invite the ATF guys to come and talk to us, but needs to focus on treasurer things.
- Zac volunteered to help work on the policy.
- @TODO (Zac Linhart, Before the next board meeting.): Create a policy proposal regarding working on weapons in the makerspace.
- James: Can we move the next board meeting up or back a week?
- Discussion taken offline.
- Kez moves that we adjourn. LaDeana seconds. Passes.