Difference between revisions of "October 17th 2024"

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(Created page with "=AGENDA= ===Opening and Mission Statement=== *The regular monthly meeting of the MakeICT board of directors convenes on Thursday, October 17 at 7:00 pm in the MakeICT buildin...")
 
 
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====Quote for Today:====
 
====Quote for Today:====
−
“To avoid criticism, do nothing, say nothing, be nothing.” - Writer and philosopher Elbert Hubbard
+
“Respect yourself.
 +
Respect your boundaries.
 +
Respect your time.
 +
Respect others.
 +
Respect their boundaries.
 +
Respect their time."
 +
- Archith Seshadri, TV journalist and yoga teacher
  
−
===Roll Call:===
+
===Roll Call===
 
====Board Members:====
 
====Board Members:====
 
*President: Gretchen Koch  
 
*President: Gretchen Koch  
Line 14: Line 20:
 
*Secretary: Paul Shackelford  
 
*Secretary: Paul Shackelford  
 
*Treasurer: Aaron Grindstaff  
 
*Treasurer: Aaron Grindstaff  
−
*Director At Large: Matthew Cleary
+
*Director at Large: Matthew Cleary  
−
*Director At Large: Eric Manda  
+
*Director at Large: Eric Manda  
−
*Director At Large: Aaron Norton  
+
*Director at Large: Aaron Norton  
 
*Director at Large: Serena Oden-Powers  
 
*Director at Large: Serena Oden-Powers  
  
 
====Members:====
 
====Members:====
−
*
+
*Mike Barushok
 +
*Timothy York
 +
*LaDeana Dockery
 +
*James Lancaster
 +
*Rustin Atkeisson
 +
*Piper Thomas
  
 
===Thanks and Recognition===
 
===Thanks and Recognition===
 
Thanks and recognition go to:
 
Thanks and recognition go to:
−
 
+
*Kim Burton for single-handedly organizing the Wichita Speedcubing Fall Competition, which will be held next Saturday, the 26th at MakeICT
−
*[list of people] who helped out at the Ren Faire
+
*Rustin Atkeisson and Dave Hanson for his efforts to redesign MakeICT’s next renaissance faire castle
−
*Rustin Atkeisson, Dave Hanson, James Lancaster, Matt Cleary, and Gretchen Koch for volunteering to design and build a new castle facade for the ren faire tent
+
*Piper Thomas for jumping with both feet into the role of Garden lead, proposing improvements and planning a Halloween party (more on both of those below)
 +
*Rustin Atkeisson for providing gelato for tonight’s meeting
  
 
==Old Business==
 
==Old Business==
  
 
===Communications - Newsletter===
 
===Communications - Newsletter===
−
The next newsletter will come out on the first of November. Please send blurbs to communications@makeict.org.
+
The next newsletter will come out on November 1st. Please send blurbs to communications@makeict.org by October 25th.
  
 
*Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
 
*Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
−
*Teachers please take pictures and send them to us
+
*Teachers, please take pictures of your classes and send them to us.
−
 
 
−
Guidelines:
 
−
 
 
−
*Be positive and forward-looking with articles.
 
−
*If asked to submit an article, you are allowed to say "No," with the exception of the President and VP, who will have to submit make-up articles the following month.
 
−
*Leads and Directors are encouraged to submit articles.
 
−
*Deadlines for submissions are on the 25th of each month.
 
−
*Newsletter will be published on the first of the month.
 
−
*Members are also encouraged to take photos of activities at MakeICT and submit them for the newsletter.
 
−
*Please make sure that photos are properly credited with who is in it and who took it.
 
  
 
===First Thursday Board Workshop===
 
===First Thursday Board Workshop===
Line 56: Line 58:
  
 
===Area Reports===
 
===Area Reports===
−
* List
+
*Doug to do a cleanup and inventory day this weekend in Woodshop
 +
*Stepping up efforts to color code area tools
  
 
===Treasurer’s Report===
 
===Treasurer’s Report===
  
 
*At a Glance
 
*At a Glance
−
**Income: $13,500
+
**Income: $12,500
−
**Utilities insight: $3,400
+
**Utilities insight: $2,280
−
**Instructor pay: $1,300
+
**Instructor pay: $500
−
**Area expenses: $3,100
+
**Area expenses: $4,280
−
**Total expenses: $10,500
+
**Total expenses: $11,500
−
**Cash Positive by: $3,000
+
**Cash Positive by: $1,000
  
−
*Taxes and Mortgage
+
*Sales Tax for Q3 was $105
 +
*Mortgage
 +
**Bank has requested an appraisal be done for the purposes of our Mortgage. Set for Monday October 21st at 4pm.
 
**Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
 
**Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
 
**Still working to take care of refinancing the mortgage on the building (have all the paperwork read)
 
**Still working to take care of refinancing the mortgage on the building (have all the paperwork read)
−
**Sales tax paid for this quarter
+
*Also Thank you Rustin for redoing the charts
 +
*Bank Accounts Discussions
  
 
*Projects in Progress
 
*Projects in Progress
 
**$3,500 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
 
**$3,500 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
−
**Pledge drive for Keyacast Successful - all pledges received, Aaron Grindstaff to pick up 9/20 to save $500 on shipping
+
**Operation Grant Submitted, was not awarded to us this year; did get last year’s.  
−
**Operation Grant Submitted, also working to get it from last year – Aaron G met with them on 9/19 for questions (e.g. how donations are handled, do we in fact have an all-volunteer staff, etc.). We haven’t yet received the grant funding from last year because we didn’t submit an invoice. Aaron did that and is prepared to submit one for the next grant (assuming we receive it).  
 
 
**IRS 990 Form– we had an automatic extension last year and submitted it in November. Need to submit by 11/15.
 
**IRS 990 Form– we had an automatic extension last year and submitted it in November. Need to submit by 11/15.
  
 
'''Reminders:'''
 
'''Reminders:'''
−
 
 
*Don’t open windows in a shop if the AC unit is turned on.
 
*Don’t open windows in a shop if the AC unit is turned on.
 
*When leaving a shop:
 
*When leaving a shop:
Line 95: Line 99:
 
September board meeting: https://wiki.makeict.org/wiki/September_19th_2024
 
September board meeting: https://wiki.makeict.org/wiki/September_19th_2024
  
−
'''Motion:''' ______ moves to approve the minutes as stated.
+
'''Motion:''' Gretchen moves to approve the minutes as stated.
  
−
'''Seconded by:'''  
+
'''Seconded by:''' Serena
−
*Dean votes:  
+
*Dean votes: Yes
−
*Paul votes:  
+
*Paul votes: Yes
−
*Aaron G votes:  
+
*Aaron G votes: Yes
−
*Matthew votes:  
+
*Matthew votes: Yes
−
*Aaron N votes:  
+
*Aaron N votes: Yes
−
*Eric votes:
+
*Eric votes: Yes
−
*Serena votes:
+
*Serena votes: Yes
  
−
'''Result:''' Motion  
+
'''Result:''' Motion passes
  
−
{{decision | 9/19/24 minutes are approved }
+
{{decision | 9/19/24 minutes are approved.}}
  
 
===WSU History Presentation===
 
===WSU History Presentation===
−
Dr. Jay Price and some of his students are in attendance tonight with a proposal for a history talk on November 14th.
+
Dr. Jay Price and some of his students are in attendance tonight with a proposal for a history talk on November 15th.
 +
 
 +
*Subject is South Wichita; final content TBD
 +
*Can contact jay.price@wichita.edu with any questions
 +
**How do you do “local history”
 +
**Food at 6:30 - maybe heavy snacks; wrap up by 8:00
 +
*Need to reach out to East Mount Vernon Neighborhood Association; their meeting is the 14th so need to get word out to them sooner
 +
*Get word out on Facebook, newsletter
  
 
===Old Castle, New Castle===
 
===Old Castle, New Castle===
−
The sturdy-but-unwieldy MakeICT renaissance fair castle has officially been sold off to, and removed by, a fellow vendor who owns the Only Cows page/group on Facebook.  
+
The sturdy-but-unwieldy MakeICT renaissance fair castle has officially been sold off to, and removed by, a fellow vendor who owns the Only Cows page/group on Facebook (Nick Skellenger).
  
 
The new castle is already in the works, with Rustin Atkeisson creating prototypes and Dave Hanson advising. At the September 5 workshop Rustin agreed to add up the total for creating a test case of the castle, to be submitted as an expense at the next board meeting.  
 
The new castle is already in the works, with Rustin Atkeisson creating prototypes and Dave Hanson advising. At the September 5 workshop Rustin agreed to add up the total for creating a test case of the castle, to be submitted as an expense at the next board meeting.  
Line 126: Line 137:
 
The Blackhearts Fencing Club would like to regularly meet at MakeICT.  
 
The Blackhearts Fencing Club would like to regularly meet at MakeICT.  
  
−
Their proposed contract: https://drive.google.com/file/d/1QnIqAOC2AK4Aa5dQLF3b7NGqqDJAEEon/view?usp=drive_link
+
Their proposed contract is modeled after the SCA contract, and can be found at the following link: https://drive.google.com/file/d/1QnIqAOC2AK4Aa5dQLF3b7NGqqDJAEEon/view?usp=drive_link
 +
 
 +
'''Motion:''' Paul moves to approve the contract as written.
  
−
'''Motion:''' ______ moves to
+
'''Seconded by:''' Aaron Grindstaff
 +
*Dean votes: Yes
 +
*Paul votes: Yes
 +
*Aaron G votes: Yes
 +
*Matthew votes: Yes
 +
*Aaron N votes: Yes
 +
*Eric votes: Yes
 +
*Serena votes: Yes
  
−
'''Seconded by:'''  
+
'''Result:''' Motion passes
−
*Dean votes:
 
−
*Paul votes:
 
−
*Aaron G votes:
 
−
*Matthew votes:
 
−
*Aaron N votes:
 
−
*Eric votes:
 
−
*Serena votes:
 
  
−
'''Result:''' Motion
+
{{decision | Contract with Blackheart Fencing Club is approved.}}
  
 
===Gutters in the Garden===
 
===Gutters in the Garden===
 
Piper Thomas wants to install a 4" tall diverter to one of the gutters on the eastern side of the courtyard.
 
Piper Thomas wants to install a 4" tall diverter to one of the gutters on the eastern side of the courtyard.
 +
 +
*Need to reach out to roofing people to see about altering gutters. Update: roofer got back to us already, no impact to warranty. Facilities can proceed if they are comfortable.
  
 
Link to planning Powerpoint: https://docs.google.com/presentation/d/1gPk3yr0-ybllxbH7sre6WBWH_k3AFBl-dGxtMLlahyc/edit?usp=sharing
 
Link to planning Powerpoint: https://docs.google.com/presentation/d/1gPk3yr0-ybllxbH7sre6WBWH_k3AFBl-dGxtMLlahyc/edit?usp=sharing
  
−
'''Motion:''' ______ moves to  
+
===Halloween Party in the Garden===
−
'''Seconded by:'''
+
Piper Thomas is planning a Halloween party in the garden for November 3rd. It’s already on the calendar.
−
*Dean votes:  
+
 
−
*Paul votes:
+
Note: Cardboard (the plain, compostable, corrugated kind) is requested as a donation to the garden.
−
*Aaron G votes:
+
 
−
*Matthew votes:
+
===Letterpress Assets===
−
*Aaron N votes:
+
At the September 2024 board meeting, we disbanded the Letterpress Area. Items not claimed from the area by this meeting are subject to disposal by the board.
−
*Eric votes:
+
 
−
*Serena votes:
+
*At the last meeting, Dean said he would check with a couple of contacts to determine if they have interest in the Heidelberg press.
 +
*As determined in the last meeting, the Letterpress area includes:
 +
**Letterpress (Heidelberg) and its furniture
 +
**Three hole punch
 +
**Book binding machine
 +
**Paper cutter (the only regularly-used equipment in the area, per Aaron G)
 +
**Laminating machine (which is used but effectively homeless, per Aaron G)
 +
**Letters (type)
 +
**Etcher
 +
*Other areas are invited to claim these other items, otherwise we should go ahead and schedule another purge week
 +
 
 +
*We will three-nerd-rule the Heidelberg and its furniture. Aaron Grindstaff to reach out to David Springs as he’s expressed interest.
 +
*Visual Arts to take ownership of paper cutter and laminating machine
 +
*Everything else to be purged during purge week.
 +
 
 +
===Board Availability at Events===
 +
Members of the current board have significant external obligations, so scheduling attendance at events has been a challenge. Given that accessibility to the board for items of concern is essential, some future events may need to be rescheduled so as to allow for maximal participation.
  
−
'''Result:''' Motion
+
Neither the brunches nor the workshops are set in stone, and we can rework them as we choose - but having said that, custom has established those events on the first Thursday of the month and on the Saturday prior to the board meeting, respectively.
  
−
===Halloween Party in the Garden===
+
This means that expectations exist among the membership, and if we’re going to make a change, that change should be both well-publicized and visible on the calendar in advance.
  
−
Piper Thomas is planning a Halloween party in the garden for 11/3/24. It’s already on the calendar.  
+
Members need to know when to expect that the board (or most of it) will be accessible for discussion.
  
−
Note: Cardboard is requested as a donation to the garden.
+
===Outdoor Lights at Night===
 +
Aaron G wants some?
  
−
===Letterpress Assets===
+
===Fire Door Closer on Room 4 Door?===
−
During the September 2024 board meeting, we disbanded the Letterpress Area. According to the committee policy, items not claimed from the area by this meeting are subject to disposal by the board. This item is here to determine a path forward.
+
Dean has one.
  
 
==Decision Summary==
 
==Decision Summary==

Latest revision as of 08:12, 18 October 2024

AGENDA

Opening and Mission Statement

  • The regular monthly meeting of the MakeICT board of directors convenes on Thursday, October 17 at 7:00 pm in the MakeICT building.
  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Quote for Today:

“Respect yourself. Respect your boundaries. Respect your time. Respect others. Respect their boundaries. Respect their time." - Archith Seshadri, TV journalist and yoga teacher

Roll Call

Board Members:

  • President: Gretchen Koch
  • Vice President: Dean Day
  • Secretary: Paul Shackelford
  • Treasurer: Aaron Grindstaff
  • Director at Large: Matthew Cleary
  • Director at Large: Eric Manda
  • Director at Large: Aaron Norton
  • Director at Large: Serena Oden-Powers

Members:

  • Mike Barushok
  • Timothy York
  • LaDeana Dockery
  • James Lancaster
  • Rustin Atkeisson
  • Piper Thomas

Thanks and Recognition

Thanks and recognition go to:

  • Kim Burton for single-handedly organizing the Wichita Speedcubing Fall Competition, which will be held next Saturday, the 26th at MakeICT
  • Rustin Atkeisson and Dave Hanson for his efforts to redesign MakeICT’s next renaissance faire castle
  • Piper Thomas for jumping with both feet into the role of Garden lead, proposing improvements and planning a Halloween party (more on both of those below)
  • Rustin Atkeisson for providing gelato for tonight’s meeting

Old Business

Communications - Newsletter

The next newsletter will come out on November 1st. Please send blurbs to communications@makeict.org by October 25th.

  • Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
  • Teachers, please take pictures of your classes and send them to us.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

  • Every First Thursday of the month
  • Workshop to address issues from members 7-8pm
  • Closed executive session as needed for the Board 8-9pm

Area Reports

  • Doug to do a cleanup and inventory day this weekend in Woodshop
  • Stepping up efforts to color code area tools

Treasurer’s Report

  • At a Glance
    • Income: $12,500
    • Utilities insight: $2,280
    • Instructor pay: $500
    • Area expenses: $4,280
    • Total expenses: $11,500
    • Cash Positive by: $1,000
  • Sales Tax for Q3 was $105
  • Mortgage
    • Bank has requested an appraisal be done for the purposes of our Mortgage. Set for Monday October 21st at 4pm.
    • Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
    • Still working to take care of refinancing the mortgage on the building (have all the paperwork read)
  • Also Thank you Rustin for redoing the charts
  • Bank Accounts Discussions
  • Projects in Progress
    • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
    • Operation Grant Submitted, was not awarded to us this year; did get last year’s.
    • IRS 990 Form– we had an automatic extension last year and submitted it in November. Need to submit by 11/15.

Reminders:

  • Don’t open windows in a shop if the AC unit is turned on.
  • When leaving a shop:
    • Make sure all windows are closed and locked
    • Make sure no AC units are on
    • Turn off the lights (except if one room’s lights are left on for security reasons)
    • Drain portable units
    • Set heaters to 60 degrees

New Business

Approval of Previous Minutes

September board meeting: https://wiki.makeict.org/wiki/September_19th_2024

Motion: Gretchen moves to approve the minutes as stated.

Seconded by: Serena

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: 9/19/24 minutes are approved.

WSU History Presentation

Dr. Jay Price and some of his students are in attendance tonight with a proposal for a history talk on November 15th.

  • Subject is South Wichita; final content TBD
  • Can contact jay.price@wichita.edu with any questions
    • How do you do “local history”
    • Food at 6:30 - maybe heavy snacks; wrap up by 8:00
  • Need to reach out to East Mount Vernon Neighborhood Association; their meeting is the 14th so need to get word out to them sooner
  • Get word out on Facebook, newsletter

Old Castle, New Castle

The sturdy-but-unwieldy MakeICT renaissance fair castle has officially been sold off to, and removed by, a fellow vendor who owns the Only Cows page/group on Facebook (Nick Skellenger).

The new castle is already in the works, with Rustin Atkeisson creating prototypes and Dave Hanson advising. At the September 5 workshop Rustin agreed to add up the total for creating a test case of the castle, to be submitted as an expense at the next board meeting.

He assessed the cost of fiberglass at that point to be $345.66, and submitted receipts for reimbursement, speculating that the final cost for materials could top $1,500.

The new castle would be property of MakeICT and stored on the premises.

Blackhearts Fencing Club

The Blackhearts Fencing Club would like to regularly meet at MakeICT.

Their proposed contract is modeled after the SCA contract, and can be found at the following link: https://drive.google.com/file/d/1QnIqAOC2AK4Aa5dQLF3b7NGqqDJAEEon/view?usp=drive_link

Motion: Paul moves to approve the contract as written.

Seconded by: Aaron Grindstaff

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Eric votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: Contract with Blackheart Fencing Club is approved.

Gutters in the Garden

Piper Thomas wants to install a 4" tall diverter to one of the gutters on the eastern side of the courtyard.

  • Need to reach out to roofing people to see about altering gutters. Update: roofer got back to us already, no impact to warranty. Facilities can proceed if they are comfortable.

Link to planning Powerpoint: https://docs.google.com/presentation/d/1gPk3yr0-ybllxbH7sre6WBWH_k3AFBl-dGxtMLlahyc/edit?usp=sharing

Halloween Party in the Garden

Piper Thomas is planning a Halloween party in the garden for November 3rd. It’s already on the calendar.

Note: Cardboard (the plain, compostable, corrugated kind) is requested as a donation to the garden.

Letterpress Assets

At the September 2024 board meeting, we disbanded the Letterpress Area. Items not claimed from the area by this meeting are subject to disposal by the board.

  • At the last meeting, Dean said he would check with a couple of contacts to determine if they have interest in the Heidelberg press.
  • As determined in the last meeting, the Letterpress area includes:
    • Letterpress (Heidelberg) and its furniture
    • Three hole punch
    • Book binding machine
    • Paper cutter (the only regularly-used equipment in the area, per Aaron G)
    • Laminating machine (which is used but effectively homeless, per Aaron G)
    • Letters (type)
    • Etcher
  • Other areas are invited to claim these other items, otherwise we should go ahead and schedule another purge week
  • We will three-nerd-rule the Heidelberg and its furniture. Aaron Grindstaff to reach out to David Springs as he’s expressed interest.
  • Visual Arts to take ownership of paper cutter and laminating machine
  • Everything else to be purged during purge week.

Board Availability at Events

Members of the current board have significant external obligations, so scheduling attendance at events has been a challenge. Given that accessibility to the board for items of concern is essential, some future events may need to be rescheduled so as to allow for maximal participation.

Neither the brunches nor the workshops are set in stone, and we can rework them as we choose - but having said that, custom has established those events on the first Thursday of the month and on the Saturday prior to the board meeting, respectively.

This means that expectations exist among the membership, and if we’re going to make a change, that change should be both well-publicized and visible on the calendar in advance.

Members need to know when to expect that the board (or most of it) will be accessible for discussion.

Outdoor Lights at Night

Aaron G wants some?

Fire Door Closer on Room 4 Door?

Dean has one.

Decision Summary

    Task Summary

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