Difference between revisions of "Board Meeting 2018-06-21"
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Revision as of 02:11, 8 May 2022
Contents
Roll Call
Previous Board Members
- President - Kim Burton
- Vice President - James Lancaster
- Treasurer - David Springs
- Secretary - Rustin Atkeisson
- At Large Director - Kip Landwehr
- At Large Director - LaDeana Dockery
- At Large Director - Malissa Long (absent)
- At Large Director - Kez Cook
Current Board Members
- President - Kim Burton
- Vice President - LaDeana Dockery
- Treasurer - David Springs
- Secretary - Kez Cook
- At Large Director - Paul Maseberg
- At Large Director - Jeremiah Burian
- At Large Director - Malissa Long (absent)
- At Large Director - James Lancaster
Members and Guests
- Sam Schurter
- Will Luther
- Tracy Hoover
- Ken Steadman
- Christian Kindel
- Zac Linhart
- Tom Bloom
- Joel Gutierrez
- Scott Sullivan
- Devin Halsey
- Trysten Jones
- Curt Gridley
Standing Items
- Treasurer's report
- Balances presented, cash flow report for next month
- Previous minutes
- May 4 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries
- May 21 2018 James moves to approve minutes, LaDeana seconds, 5 in favor, motion carries
- Safety & security
- Review/disclose any recent concerns about safety and security
- Fall awareness - don’t fall
- Review/disclose any recent concerns about safety and security
- Thanks & recognition
- Tons of riverfest volunteers!
- Barb Davis is a most amazing person
- Kim Burton
- Patrick Hutchison
- LaDeana Dockery
- Malissa Long
- Rhonda Davis
- Mark Esau
- Krissie Lagana
- Drew Holler
- David Span
- Thanks Trysten Jones for cleaning
- Thanks Malissa, LaDeana, Sam and David Span for a lot of Annual Meeting setup
- Thanks Tracy for picking up the box funds while David is out
- Thanks Curt, Kip and Christian for counting the ballots on a short timeline for our annual election
- Thanks Devin and Joel for cleaning and prepping the space for Final Friday
- Tons of riverfest volunteers!
New Business
Security
- Ken Steadman has been nominated as security lead
- Kez moves, LaDeana seconds - 7 in favor
- @DECISION: Vote passes to appoint Ken Steadman as the Security lead.
- David moves that the security lead can dismiss members of the security staff without going through the board. Committee members must be up to date on Security team. Kez seconds.
- side note: Kez to update the committee contacts on wiki.
- @DECISION: The security lead may dismiss members of the security staff without board approval. Committee members must be up to date on Security team.
- LaDeana moves that the security lead can appoint members of the security staff without going through the board. Committee members must be up to date on Security team. Paul seconds. 5 in favor. 2 opposed.
- @DECISION: The security lead may appoint members of the security staff without board approval. Committee members must be up to date on Security team.
- Kez moves, LaDeana seconds - 7 in favor
- Has membership form been updated per our last resolution? [IT] - have not had time to finish it
- Proposal that we notify members when keys are revoked
- Discussion: not looking for details, just anytime there was a security concern and something was done, that information is sent to the membership. We should favor our membership and let them decide how to use that information.
- Kim errs more toward the side of caution.
- Curt, there’s no downside to communicating.
- Possibly play “Danger Will Robinson” when a key is revoked.
- Table to form into a policy to bring next month.
- Discussion: not looking for details, just anytime there was a security concern and something was done, that information is sent to the membership. We should favor our membership and let them decide how to use that information.
Programs
- DevICT/KLF moving out progress
- No progress.
- Makerspace
- Insurance questions were brought up at the last meeting (how do we count people, ages, etc) David Springs to report out on any meetings with our insurers. No report.
- Mark Satoria has been suggested as ERP area lead.
- Rustin said two of the area leads are currently in the meeting. They are not currently listed as assistants on the wiki.
- Would anyone like to nominate Mark Satoria.?
- David motions to appoint Mark Satoria as ERP Area Lead. Jeremiah Burian seconds.
- Discussion:
- LaDeana asked what the assistants think.
- Zac wants to know if Mark is aware that Trysten and Rustin are assistants.
- Christian appointed Mark as the interim AL.
- Christian contacted others who previously showed interest.
- Kez says let’s go with Mark. Zac agres. JB agrees.
- JB said that Mark sought us out and asked if he could step up.
- Curt: the membership probably doesn’t know that there was an opening.
- The con of just appointing him now is not collecting information from the membership.
- David: said something ??
- Kim: next time have a vacancy, we need to announce to the membership and open the opportunity to the membership to step up. 5 in favor, 2 opposed.
- Discussion:
- @DECISION: Mark Satoria is appointed as the ERP Area Lead.
- Let Mark know that he MUST appoint assistants.
- David motions to appoint Mark Satoria as ERP Area Lead. Jeremiah Burian seconds.
Lake Afton Observatory Partnership
- James Lancaster to write up proposal. No update.
- @TODO (James, no date): write proposal for partnership with Lake Afton Observatory.
Education Workgroup
- Kim to sent out incredibly large class interest survey http://bit.ly/makeict130
- Discussion about education: anything else?
- A class in how to be a better MakeICT.
- A class on volunteering, on leveraging volunteers, volunteer recruiting.
Offsite equipment
- Wiki page made: Offsite equipment Remade, now actually there.
Annual meeting planning
- How did it go?
- Longer, too short. It’s also a social, we shouldn’t forget that.
- Larger font on the announcement signs that are posted.
- Food first is great.
- Election Discussion
- Survey Monkey was funky (went straight to spam).
- Kip had already set stuff up.
- The data was able to be pulled and analyzed easily.
- Counting methodology was STV - single transferable vote.
- weird…
- Survey Monkey does averages and does not work for our purposes.
- How many people voted? 115 voted.
- Why did we do this ranking thing?
- Why did we accept nominations after the nominations closed?
- Solutions:
- Nominations committee? Good idea.
- Sam: there’s no point in a cut off policy.
- Kip suggests that all nominations and acceptances are made public.
- Kim: put it on the all member survey that will be going out.
- @TODO (Kim Burton, no date): Put question on all member survey to determine if members want all nominations and acceptances to be made public next year.
- James: offering to do the nomination/election committee.
- Christian: the board has always run the election. It’s not a new thing this year.
- James: it’s always been the responsibility of the secretary to run the election.
- Discussing raw voting data: Curt’s concerned about providing raw data. Possibly have a Q&A session. Curt says that we should have an explanation session on how it was done regardless of if we just send it out or if we do the Q&A. Kim: can we send out the totals instead of the raw data.
- LaDeana motions that we have an open, town hall style meeting about voting. James L. second.
- Discussion:
- Who’s will schedule?
- LaDeana will.
- @TODO (LaDeana, no date): Organize a town hall style meeting to discuss how the votes were analyzed.
- Vote: 6 in favor. JB abstains.
- Discussion:
- @DECISION: Board to hold public Town Hall meetings to discuss election data and results.
- LaDeana moves that we should send anonymized raw data to any members who request it. Kim seconds.
- JB states that he has a conflict of interest, since he wants to see the data. (But was already involved in discussion, and proceeded to vote anyways.)
- Vote: 5 in favor, 1 opposed, 1 abstained.
- @DECISION: Anonymized raw data to be sent to members upon request.
Committee Reports
- Committee signup is at http://bit.ly/makeict11
Committees
- Finance (David)
- Where are new building funds allocated? No update.
- New Building.
- Jens was not asked for a report.
- How did NOMCON Santa Fe go?
- LaDeana: networking meeting more than anything else. Volunteered to help write a book about moving our makerspace.
- Kim would love a blog post about this.
- Sam went to NOMCON too.
- Special Projects (Mike).
- We voted to sell the bus but nothing has happened.
- David offered to actively work on the bus.
- Sam: what did the Dallas Makerspace want to trade it for?
- No specifics were ever given.
- It’s not really urgent. We got a new tag.
- Membership and Events (LaDeana). No update. - might like a new lead?
- Who wants to give membership stats, membership or treasurer?
- IT (Christian K). We’ve had a lot of people volunteer to be on the IT committee. He will be contacting them this week.
- Security (David S). No update.
- Scholarships (Kim). No one has requested scholarships.
- Outreach (Barb). No update.
- Makerfaire (James S)
- Really needs volunteers. Booths and volunteers.
- Need volunteers for the wind tunnel.
- Fundraising/Donor recognition (Paul M)
- Annual auction is coming up. Let Paul know if you want to help.
- LaDeana and Malissa just worked on a grant proposal.
- If you hear of a grant and want to try for it, talk to LaDeana.
- Maybe we could make a grant group.
- Devin has a friend who’s written grants (that is also a member (or former member?)).
- Communications (LaDeana)
- Communications torch passed from James L. to LaDeana.
- Showroom (Dean D)
- Devin and Joel cleaned up and prepped for the last Final Friday.
- Consignment
- Kim is still working on it. Needs photos.
- Consignment committee was dissolved at last board meeting.
- Vortex is selling our gift cards.
- Discussion about why don’t we want to make our consignment discussion public?
- NOMCOM to talk at quarterly meeting.
That Which May Arise
- Security Concerns - Where are we on weapons regarding bringing them in or making them at the space?
- No guns being made or working on them.
- David can re-invite the ATF guys to come and talk to us, but needs to focus on treasurer things.
- Zac volunteered to help work on the policy.
- @TODO (Zac Linhart, Before the next board meeting.): Create a policy proposal regarding working on weapons in the makerspace.
- James: Can we move the next board meeting up or back a week?
- Discussion taken offline.
- Kez moves that we adjourn. LaDeana seconds. Passes.