August 15th 2024

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, July 18 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Quote for today: “True Fun, I realized, is the feeling of being fully present and engaged, free from self-criticism and judgment. It is the thrill of losing ourselves in what we’re doing and not caring about the outcome. It is laughter. It is playful rebellion. It is euphoric connection. It is the bliss that comes from letting go. When we are truly having fun, we are not lonely. We are not anxious or stressed. We are not consumed by self-doubt or existential malaise. There is a reason that our moments of True Fun stand out in our memories: True Fun makes us feel alive.” ― Catherine Price, The Power of Fun: How to Feel Alive Again

Thanks and Recognition

Thanks and recognition go to:

• James Lancaster and Gretchen Koch for putting up cameras
• Rustin Atkeisson for spearheading organization of volunteers to assist with:
  • Great Plains Renaissance Festival
  • ICT Comic Con
  • Building a new castle for the ren faire.
    

Old Business

Communications - Newsletter

The next newsletter will come out on the first of August. Please send blurbs to communications@makeict.org. Guidelines:

• Be positive and forward-looking with articles.
• If asked to submit an article, you are allowed to say "No," with the exception of the Pres and VP, who will have to submit make-up articles the following month.
• Leads and Directors are encouraged to submit articles.
• Deadlines for submissions are on the 25th of each month.
• Newsletter will be published on the first of the month.
• Members are also encouraged to take photos of activities at MakeICT and submit them for the newsletter.
• Please make sure that photos are properly credited with who is in it and who took it.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month (was second Wednesday of this month due to fourth of July)
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Area Reports

Director of Operations, Aaron Rivers, provided reports of activities in MakeICT areas via email.

Treasurer’s Report

• Income: $13,500
• Utilities insight: $1400
• Instructor pay: $1100
• Shop expenses: $ 1300
• Project Expenses: $11,000 (AC units and security)
• Other Expenses: $600
• Total expenses: $25,300
• Cash negative by: ($11,800)
• Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year. (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
• Still working to take care of refinancing the mortgage on the building (have all the paperwork read)

• Completed Projects
  • None completed in June but do not see much additional spending on AC

• In Work Projects
  • $330 spent of $1,000 for letterpress (Adam is continuing to work on the letterpress)
  • $3,400 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
  • $9,800 of $10,000 spent on AC repair and replacement (end of project scheduled for Sat 6/22)
  • $1,100 of $2,000 spent on securing AC units (end of project scheduled for Sat 6/22)
  • $500 of 500 spent on security cameras

Reminders:

• Don’t open windows in a shop if the AC unit is turned on.
• When leaving a shop:
  • Make sure all windows are closed and locked
  • Make sure no AC units are on
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable units

New Business

Approval of Previous Minutes

7/18/2024: https://wiki.makeict.org/wiki/July_18th_2024

Motion: ______moves to approve the minutes as written.

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Medical/First Aid Kits

The proposition of expanding access to first aid materials was presented to the Leads and Chairs of MakeICT for evaluation by MakeICT President Gretchen Koch. That body unanimously found such need and has suggested that the metal and wood shops are in need of dedicated wall-mounted first aid kits in all of their rooms, and that additional wall-mounted kits be stationed at the west hall sinks, the defibrillator, and across from the restrooms in the south hall.

Further discussion at the Brunch with the board found consensus that the Facilities Area is also in need of a dedicated wall-mounted kit, and that the portable first aid kit presently in the cold metal shop should be moved to the Welcome Area. Presently, a small briefcase type first aid kit is stationed at the table in the entrance hall, and Timothy York has expressed that this kit would be suitable for and much appreciated in his stained glass classes. Additionally, Metals and Facilities are in need of burn cream for their kits.

Proposal by Director of Operations Aaron Rivers:

The suggested purchase is as follows:

• Six of the 2-shelf configuration ($90.24) (one for each of the needing shops: Metals, Woods, and Facilities)
• One for the west hall sink area
• One for the south hall opposite the bathrooms), and one of the 3-shelf configuration ($133.21, option must be chosen in the same listing) to mount at the defibrillator
• Burn cream for Metals and Facilities (144 packs for $14.95)
  

The total for this purchase is $741.33, which in excess of $500 discretionary spending limit.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Letterpress Area

Director of Operations Aaron Rivers advises disbanding the Letterpress area for the following reasons:

• The area has not met any meaningful measure of its operational capacity.
• The greater part of of the area’s machinery has been nonoperational for years.
• The area is bereft of any access policy.
• The letterpress is of little practical interest, and then only to an extreme minority of the MakeICT membership.
• The machine requires a level of expertise and maintenance that is beyond our current means.

If sufficient interest exists in the letterpress process, Aaron recommends that may still well be served by a smaller, safer, and more manageable machine that could be housed and maintained by the Visual Arts Area whose Lead, Kris Paxton, has expressed an interest in doing.

Aaron further recommends the sale of the machinery, and that it be repaired to maximize value prior to sale. The paper cutter (which is the only regularly used equipment in the area) and the laminating machine (which is used but effectively homeless) be a dedicated space where the cutter is presently installed, and the remainder of the Letterpress floor-space be granted to facilities which is overfull and badly in need of it.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Piper Thomas as Garden Area Lead

Aaron Rivers, has, in response to changing obligations at MakeICT decided to step down from the position of Garden Area Lead. This decision was announced to the Garden Committee at their July 27th meeting wherein he also nominated Garden Sublead Piper Thomas, to fill the role, and that nomination was approved unanimously.

Aaron wishes that it be known that Piper has been an indispensable presence in the MakeICT Community Gardenm spearheading innovation and overseeing various vital functions. He has the appreciation, respect, and trust of the entire garden committee, the K-State Master Gardeners (with whom the Garden Committee works closely) and the individual plot renters who occupy the garden outside of the committee.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Timothy York as Stained Glass Area Lead

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Stained Glass Area to share Room 1 with Visual Arts

Timothy York and Visual Arts Lead, Kris Paxton, have found common interest in sharing the Visual Arts Area and believe that doing so will benefit the MakeICT membership. Further, Classroom Lead, LaDeana Dockery, has given her approval to ceding the remainder of room one that is presently the responsibility of the Classroom Area for the aforementioned purpose.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Proposed changes to new member key application and orientation processes

For the purposes of streamlining ensuring that new members receive the best welcome we can give, Gretchen Koch proposes the following changes:

Scheduling participation in upcoming Maker Mondays and New Member Orientations

Once a month, the board will schedule the necessary volunteers to represent Make ICT and upcoming Maker Mondays and New Member Orientations for those events over the coming month. These volunteer roles will be:

• Presenter
• Tour guide
• Badge maker
• Board member for Q&A
• Board member for Q&A

Board members assigned to Q&A are requested to each recruit one keyed member to attend the new maker orientation.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Revising the key application form

Existing key application form: https://drive.google.com/file/d/1VCNyhh4jemo1lTJRq895DoSFkHjro2ls/view?usp=sharing

Proposed new key application form: https://docs.google.com/document/d/13GjNOFgzBIM-RalZlMUnJkxURi5_1h04F5L_2mVVzog/edit?usp=sharing

The application form for new members to request a badge will no longer require six signatures from two board members, two area or committee leads, and two keyed members. Instead, it will require signatures from one board member, and the member of security creating the badge.

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion _______

@DECISION: ______ minutes are accepted

Task Summary

Vote template:

Motion:

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes: