Admin Tools
From MakeICT Wiki
Security system
Access
- https://security.makeict.org
- Chief Security Officer and delegates
Known issues
Feature requests
Orientation Sign in
Access
- Direct link
- Administrators, Onboarding team
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Event checkin tool
Access
- Direct link
- Administrators, Events team
How to use
- Click the link above and login with your Google account that is a member of one of the groups with access.
- Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
- Click on the class you're checking people in for and give it a minute to load the list of registrants.
- When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
- If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
- Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
- If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
- Blank waivers can usually be found at the front of the makerspace, just below the black payment box on the wall, near the foam cutter.
- Waivers can also be printed off from here.
Known issues
- List of known issues
Feature requests
- Digital/Online Waivers
- Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
Event creation tool
Access
- Windows and Linux downloads
- Administrators, Makerspace Program Director
How to use
- Once you have the application installed on your computer open it. You will have to log in using your MakeICT.org account. Under the heading there are three choices: Start with a Preset , Copy Existing , and Start from Scratch. Start with Preset allows you to choose from three profiles: Certification, Workshop, and Class. Copy Existing allows you to duplicate one of the last several events that were posted. Start from Scratch gives you a clean default form.
- If the person requesting to host an event has filled out the Workshop Proposal Form you should have all the information you need to post the event with exception of a picture to use for the facebook event page. Now your ready to enter the basic information. The name of the event should be brief but informative and should include the name of the presenter. If the event is generic, like a safety class, the name of the presenter is not necessary. If the location is at MakeICT put 1500 E. Douglas in the location field. The description of the event can be taken from the Workshop Proposal (Response) form. It should give details about what the attendee should expect to experience at the event. It should also indicate whether they should bring special materials and if they need to be authorized in a certain area. Simply adding Required authorizations: Woodshop at the bottom of the description will set a flag in the registration to tell the person they need to attend the safety class first.
- As they say timing is everything. Enter the date and time of the event. The RSVP settings dictate the cost for members and non-members.
- Then in the Cross Posting area you can un-check any of the media check boxes if you do not want that type of post. Otherwise hit Create! and watch the magic happen. Windows will open, you will need to sign in to Wild Apricot, facebook, and Meetup but all the information will be fill out for you. When it's done the windows are left open for you to double check and publish. In the Meetup window scroll to the bottom and click Announce. In the calendar window click on Rooms. ect and choose any rooms or resources that are needed for the event. Then save and close. In the facebook page click Publish.
- Close all windows.
- You're done. Wasn't that easy :( Well it's better than the old way. Thanks to Dominic Canare for this really helpful tool.
Known issues
- List of known issues
Feature requests
- List of requested features
Group Copy tool
Access
- Direct link
- Administrators
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Makerspace authorizations tool
Access
- Direct Link
- Administrators, Laser-heads
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Member audit tools
Access
- Google Sheets
- Directors
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Member documentation tool
Access
- Direct link
- Administrators
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- Undo button
- Option to load attendees from multiple events
Meeting tasks list
Access
How to use
- Wait for it to load. It's slow; be patient.
- Tasks are grouped by meeting date - each date is a link to the meeting minutes
Known issues
- Slow as molasses
Feature requests
- Speed it up
Board decisions list
Access
How to use
- Wait for it to load. It's slow; be patient.
- Decisions are grouped by meeting date - each date is a link to the meeting minutes
Known issues
- Slow as molasses
Feature requests
- Speed it up
Public Photo Album
Access
How to use
- Click the link
- Join the folder
- Drag and drop
