August 16 2018

AGENDA

Roll Call

• Board Members
  • President - Kim Burton
  • Vice President - LaDeana Dockery
  • Treasurer - David Springs
  • Secretary - Kez Cook
  • At Large Director - Paul Maseberg
  • At Large Director - Needs replaced
  • At Large Director - Malissa Long
  • At Large Director - James Lancaster
• Members
• Guests

Standing Items

• Treasurer's report [1]
  • Account balances
    • Paypal
    • Bank
    • Investments
  • Total
  • Revenue total
  • Expenses total
• Previous minutes
  • July 12 2018
• Safety & security
• Thanks & recognition
  • Everyone who helped move the laser cutter
  • New laser setup
  • Cleanup day

New Business

Review meeting goals and ground rules

• Good ideas from 2016 January 22 Strategic Planning Meeting
• Volunteer health check
• Procedure note we've learned: To avoid ties, president should abstain from voting except to settle a tie. Another good strategy is to have an odd number of board members.

Vacancy Filling

• Vote on interim board member, or hold new election for the open spot.
• Area lead vacancies?

Finance committee

• Policy proposal: https://docs.google.com/document/d/1M2lMyHmOjBIMyEEdD5UKlnVZm_pntYdSAYl0zo3HD8Y/edit
• DevICT/KLF status

Quarterly Meeting Planning

• September - need to pick a date

Education

• Recruiting inkscape teachers - Eric

Gun/firearms policy

• Zac to update

Elections

• Voting policy proposal in the August folder [2]

Scholarship Committee

• Policy proposal [3]

Committee Lead Assignments

• Need to pick new committee leads
• Current committees

1. New Building
2. Outreach
3. Finance
4. Scholarships
5. Makerfaire
6. Membership Community Events Onboarding (seems to be one?)
7. Fundraising
8. Communications
9. IT
10. Security
11. Safety
12. Creator Showroom
13. Special Projects
14. Wikibrarian

• New committee structure proposal
• From LaDeana:
• Typical board standing committees are
  • Finance
  • Fundraising
  • Board development and governance
  • communications/marketing
  • There is also an Executive committee consisting of pres,vp, treasurer
  • Typical Ad Hoc committees are
    • outreach/membership
    • strategic planning
• From James S:
  • Finance
    • Scholarships
    • Fundraising
  • Membership Community Events.
    • Onboarding
    • Creator Showroom
    • Communications
    • Special Projects
    • Outreach
    • Makerfaire
  • Security
    • IT
    • Safety

• Method to select committee leads - sign up form again?

Security

• Has membership form been updated per our last resolution? [IT] - have not had time to finish it

Committee Reports

• Committee signup is at http://bit.ly/makeict11
• Kim challenged committee leads to make a wiki page for their committees, refer to Contact Information for links

Committees

• Finance (David)

• New Building

• Special Projects (Mike)

• Membership and Events (Shannon)

• IT (Christian K)

• Security (David S)

• Scholarships (Kim)

• Outreach (Barb)

• Makerfaire (Malissa)

• Fundraising/Donor recognition (Paul M)

• Communications (LaDeana)

• Showroom (Dean D)

• Consignment (Kim B)