Admin Tools
From MakeICT Wiki
Security system
Access
- https://security.makeict.org
- Chief Security Officer and delegates
Known issues
Feature requests
Orientation Sign in
Access
- Direct link
- Administrators, Onboarding team
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Event checkin tool
Access
- Direct link
- Administrators, Events team
How to use
- Click the link above and login with your Google account that is a member of one of the groups with access.
- Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
- Click on the class you're checking people in for and give it a minute to load the list of registrants.
- When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
- If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
- Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
- If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
- Blank waivers can usually be found at the front of the makerspace, just below the black payment box on the wall, near the foam cutter.
- Waivers can also be printed off from here.
Known issues
- List of known issues
Feature requests
- Digital/Online Waivers
- Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
Event creation tool
Access
- Windows and Linux downloads
- Administrators, Makerspace Program Director
How to use
- Once you have the application installed on your computer, open it.
- You will have to log in using your MakeICT.org account.
- Under the heading, there are three choices: Start with a Preset, Copy Existing, and Start from Scratch.
- Start with Preset allows you to choose from three profiles: Certification, Workshop, and Class.
- Copy Existing allows you to duplicate one of the last several events that were posted.
- Start from Scratch gives you a clean, default form.
- If the person requesting to host an event has filled out the Workshop Proposal Form, you should have all the information you need to post the event (with exception of a picture to use for the Facebook event page).
- Now you're ready to enter the basic information.
- The name of the event should be brief, but informative, and should include the name of the presenter.
- If the event is generic, like a safety class, the name of the presenter is not necessary.
- If the location is at MakeICT, put 1500 E. Douglas in the location field.
- The description of the event can be taken from the Workshop Proposal (Response) form.
- It should give details about what the attendee should expect to experience at the event.
- It should also indicate whether they should bring special materials and if they need to be authorized in a certain area.
- Simply adding "Required authorizations: Woodshop" at the bottom of the description will set a flag in the registration to tell the person they need to attend the safety class first.
- As they say, timing is everything. Enter the date and time of the event. The RSVP settings dictate the cost for members and non-members.
- The name of the event should be brief, but informative, and should include the name of the presenter.
- Then, in the Cross Posting area, you can un-check any of the media check boxes if you do not want that type of post. Otherwise, hit "Create!" and watch the magic happen!
- Windows will open, you will need to sign in to Wild Apricot, Facebook, and Meetup, but all the information will be filled out for you.
- When it's done, the windows are left open for you to double check and publish.
- In the Meetup window, scroll to the bottom and click "Announce".
- In the calendar window, click on Rooms. ect and choose any rooms or resources that are needed for the event. Then save and close.
- In the Facebook page, click "Publish".
- Close all windows.
- You're done. Wasn't that easy? :( (Well it's better than the old way.)
- Thanks to Dominic Canare for this really helpful tool!
Known issues
- List of known issues
Feature requests
- List of requested features
Group Copy tool
Access
- Direct link
- Administrators
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Makerspace authorizations tool
Access
- Direct Link
- Administrators, Laser-heads
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Member audit tools
Access
- Google Sheets
- Directors
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Member documentation tool
Access
- Direct link
- Administrators
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- Undo button
- Option to load attendees from multiple events
Meeting tasks list
Access
How to use
- Wait for it to load. It's slow; be patient.
- Tasks are grouped by meeting date - each date is a link to the meeting minutes
Known issues
- Slow as molasses
Feature requests
- Speed it up
Board decisions list
Access
How to use
- Wait for it to load. It's slow; be patient.
- Decisions are grouped by meeting date - each date is a link to the meeting minutes
Known issues
- Slow as molasses
Feature requests
- Speed it up
Public Photo Album
Access
How to use
- Click the link
- Join the folder
- Drag and drop
