August 26 2018

2018 August 16

AGENDA

Roll Call

Board Members

• President - Kim Burton
• Vice President - LaDeana Dockery
• Treasurer - David Springs
• Secretary - vacant
• At Large Director - Paul Maseberg
• At Large Director - Needs replaced
• At Large Director - Malissa Long
• At Large Director - James Lancaster

Standing Items

• Thanks & recognition

New Business

Review meeting goals and ground rules

• Good ideas from 2016
• Volunteer health check
• Procedure note we've learned: To avoid ties, president should abstain from voting except to settle a tie. Another good strategy is to have an odd number of board members.

Vacancy Filling

• Vote on interim board member, or hold new election for the open spot. -- Jeremiah quit.
• Area lead vacancies?

• Ideas:
  • Next up from the election.
  • Appoint someone.
  • Hold a new election.
  • Leave vacant - cannot, per the bylaws
  • Ask for volunteers?

• Need a decision by August.
  • Kim: wants to do an election.
  • Paul: concerns based on last election that we don’t already have an election committee in place, this might be as big of a fiasco.
  • Zac: worried that an election would confuse members.
  • Devin: election is a good idea.
  • Patrick: if the bylaws were more clear, that would be nice. We need to figure out how to do elections properly.
  • Curt: Interim until election is a bad idea. Either appoint someone or hold an election in September. If you’re going to hold an election, you better do it right.
  • Mike B: Questions about the wording of the bylaws. The ‘regular meeting’ probably doesn't mean membership meeting, it probably means the next board meeting.
  • LaDeana moves to take this offline so that the board can do the homework so we know if we appoint someone or elect someone. No second. Motion fails.

• • Kez moves that we appoint Dominic Canare for the remainder of the term to end June 2019. Kim seconds the motion.
    • Count: 1 in favor, 5 opposed.

• • David moves that we appoint an interim board member from the people who were voted upon already from those who ran in June 2018 in order of count. Malissa seconds.
    • Discussion: Wants to start with Rustin and then go down the list on number of votes. This is an appointment.
    • Count: 4 in favor, 1 opposed, 2 abstained.
  • @DECISION: The method for deciding who to appoint to the vacant position will be to appoint the person with the next greatest number of votes received during the annual election.

• • David moves to appoint Rusty based on his votes from the previous election, effective this moment. Malissa seconds.
    • Discussion: none.
    • Count: 5 in favor, 1 opposed, 1 abstain.
  • @DECISION: Rusty is appointed to the vacant Director At Large position.

• • • David moves that the current term serves as one of the three consecutive terms listed in Article V Section 1 in regards to Rustin’s appointment as an At-Large Director. Malissa seconds.
    • Discussion: Rustin accepts this.
    • Count: 6 in favor, 2 abstain.
  • @DECISION: Rusty’s appointment will count towards the three term limit specified in the Bylaws.

Finance committee

• Policy proposal:
  • David’s proposed policy: “Checks and Balances.”
  • Going over transactions each month with at least one board member.
  • David moves to accept his proposed policy. Malissa seconds.
    • Discussion:
      • Paul: if we’re having an official audit, can we just entrust the finance committee to do this? **** David would prefer that it be a rotating board member.
      • James: a second check is a great idea.
      • David: as many eyes on the finances is a good idea.
    • Count: 7 in favor, 1 abstain.
  • @DECISION: David’s proposed “Checks and Balances” policy is adopted.

• DevICT/KLF status
  • contacted David about insurance. He pointed them in the right direction.
  • We’re still in the process of helping them get their ducks in a row. Nothing new to report.

Quarterly Meeting Planning

• September - need to pick a date
  • @DECISION: The September quarterly member meeting shall be held on Sunday, September 16, 2018 at 5pm.

Magic Wheelchair

• Building a wheelchair for Ryan - Highway Patrol Car
  • David - we are the official builders for this build.

Education

• Recruiting inkscape teachers - Eric
  • no update.

Gun/firearms policy

• Zac to update
  • That has gone to Ken as of two board meetings ago…
  • @TODO (Ken, no date): Propose a guns/firearms policy.

Committee Reports

Committees

• Finance (David)