August 18th 2022

AGENDA

Attendance

Board Members

• Sherry Ibrahim, Vice President
• Ethan Doak, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Aaron Rivers, At-Large
• Rustin Atkeisson, President
• Doug Wilson, At-Large
• Jai Chauhan, Immediate-past President
• Gary Titus, Treasurer

Absent:

Standing Items

• Thanks & Recognition
  • Marti Secondine for her help getting the treasurer paperwork together and sitting down to help Gary up to speed

Old Business

COVID Mask Policy Discussion / Update - All

• Prior meetings:
• MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
  • Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
    • In Sedgwick County, Kansas, community level is Low.
    • People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
    • If you are immunocompromised, learn more about how to protect yourself.
    • April 14, 2022
  • Johns Hopkins tracker
    • https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
  • Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

Name alignment between various locations - Jai

• • Patrick & James L. to follow up with Tom B. to close this issue out
    • Jai says the state of Kansas does not consider a difference in our name with or without a space
    • Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
    • Filing was updated for June 15th
    • need to look into if there is a penalty for filing late so that the current board can be listed
  • Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
• Name Alignment between secretary of state and IRS
  • Not a show stopping issue at this point
  • AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

Authorizations

• • Letterpress - working on it as of 7/21, will have it done before the 1st class

Descrimination and Harassment Policy/Committee

• Progress update

New Business

Treasurer’s Report - Gary

• Woodshop Fundraiser
• More equipment purchased for woodshop

• next finance meeting will be on Monday September 19th at 6:30pm
• MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

Treasurer Computer

• given the issues and unreliability of accessing QB remotely, there is a need for a designated laptop for the treasurer that can connect to the internet and reliably
  • Motion to approve budget to purchase laptop specifically for treasurers use?

MakeICT 10yr anniversary party

• Monday Dec 12th marks 10yrs of officially being a 501(c)(3) and it’s a Maker Monday!
• maker fair/open house combo
• live music from bands with makers involved
• need volunteer willing to champion this event
  • Motion to recognize champion and enable them to lead the event?

Jewelry Room Move

• Jewelry needs more room
• Considering moving into a part of room 1
• Move bike repair into cold metalshop
• LaDeana would like to have 2 nice classrooms available (may mean adding a/c to classroom 2 immediately)
  • Motion to approve move?

Recycling

• Had considered getting a recycling can
  • would have been residential sized and would be charged an extra $10/month
• Might have another option where the company would pay us to recycle
  • Motion to get a recycling program going?

Future Planning

• Revisit 5yr plan and see how we’re coming along with the last 5yr plan
• Need to establish a good 1yr budget to work for future years to come up with what is feasible in 5yrs
• Motion to re-establish a future planning committee?

Cardboard Regatta

• Officially Recognize the cardboard regatta on the 27th of August
• Is a motion necessary?

Event tent purchase

• The 10x10 tents we have, aren’t great
• The 20x20 loaner tent we have been using for the renaissance fair is falling apart
• Can use up to a 20x30 tent for the renaissance fair
• need something that can be easily setup and doesn’t require a specific member to be there to setup
• would be nice to have something for other outdoor events or garden committee gatherings
• currently looking at end of season sales on a lot of tents
• suggest getting a King Canopy 18x27 for $700 from Cabelas
  • https://www.cabelas.com/shop/en/king-canopy-hercules-canopy-with-cover
• Motion to approve purchase of tent?

Area Reports

Salina Art Week Report

Committee Reports

Committees should consider their chairpeople in the next month before the election in September.

Communications - TBD

• Meetings:
  • Recurring: 4th Wednesday @ 8pm

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Saga Romig

• On Calendar Tuesday 6:30

Finance Committee - Dan Kries

• 3rd Monday of the month at 6:30
• Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
• Will need help as we look into BIG projects like a new roof and A/C
• Will need someone from metalshop to help apply for welding safety equipment scholarship

Letterpress - David

• Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

• Suggested to see if people want to take over this.
• As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

Garden - Sean Sandefur

• Meetings 11am Sundays
• having meetings on Sundays
• have been hard at work on a walkway in the garden

IT - Tom Bloom

• Next meeting ?

Inventory - Anna DiSalvo/Wallis Mead

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
• Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

Membership (and Community Outreach) - Jai

Membership as of 2022-04-14: 467 (plus 2 donors) Membership as of 2022-04-21: 466 (plus 2 donors) Membership as of 2022-05-12: 462 (plus 2 donors) Membership as of 2022-06-16: 459 (plus 2 donors) Membership as of 2022-07-21: 457 (plus 2 donors)

• next meeting Monday August 15th at 8pm

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• As per committee policy: No meeting for a while, will need to be reviewed in August.

Security (and Safety) - Ken Steadman/David Springs

• are working on a proposal to update and upgrade the security cameras

Special Projects (and Makerfaire) - x

• See events

Welcome Center - Angel

Next meeting not on calendar: When?

• As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Breakfast with the board
• September ?? 9am
• Rock Rd Village Inn

• Member Orientation
  • Saturday 3rd @2:30pm
  • Tuesday 20th @ 6pm