August 18th 2022

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Contents

AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Sherry Ibrahim, Vice President
  • Ethan Doak, Secretary
  • James Lancaster, At-Large
  • LaDeana Dockery, At-Large
  • Aaron Rivers, At-Large
  • Doug Wilson, At-Large
  • Jai Chauhan, Immediate-past President

Absent:

  • Gary Titus, Treasurer

Members

  • David Springs
  • Jeremiah Burian
  • Kimdao Ward
  • Mike Barushok
  • Patrick Hutchison


Standing Items

  • Thanks & Recognition
    • Marti Secondine for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
    • Thanks to Aaron Rivers, Joe Birzer, and David Miller for all their efforts in the woodshop ripping down chalkboards and putting up a wood rack
    • Jason “the hippie guy” for being a great plant waterer


Old Business

COVID Mask Policy Discussion / Update - All

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8


Name alignment between various locations - Jai

    • Patrick & James L. to follow up with Tom B. to close this issue out
      • Jai says the state of Kansas does not consider a difference in our name with or without a space
      • Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
      • Filing was updated for June 15th
      • need to look into if there is a penalty for filing late so that the current board can be listed
    • Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)
  • Name Alignment between secretary of state and IRS
    • Not a show stopping issue at this point
    • AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

Discrimination and Harassment Policy/Committee

  • Progress update
  • Tuesday the 30th 7pm for first meeting


Authorizations

    • Letterpress - working on it as of 7/21, will have it done before the 1st class

Discrimination and Harassment Policy/Committee

  • Progress update
  • Tuesday the 30th 7pm for first meeting

New Business

Treasurer’s Report - Gary

Treasurer’s Report - Gary

  • Woodshop Fundraiser
  • More equipment purchased for woodshop
  • next finance meeting will be on Monday September 19th at 6:30pm
  • MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully


Treasurer Computer

  • given the issues and unreliability of accessing QB remotely, there is a need for a designated laptop for the treasurer that can connect to the internet and reliably
  • QB issue was fixed on Gary’s PC
  • Not a high urgency issue, but something we will continue to dig into
  • QB online is $75/yr
  • Issue was with the Accountant being certified with QB online
    • Table motion to buy laptop until further discussion done with Gary and Finance

Request the Finance Committee provide a recommendation to the board.

MakeICT 10yr anniversary party

  • December marks 10yrs of officially being a 501(c)(3) and it’s a Maker Monday!
  • Looking at December 3rd for the event
  • maker fair/open house combo
  • considering live music from bands with makers involved (need to look into restrictions)
    • PUD does not include live outdoor music (we do have some restrictions)
    • Might be okay indoors
    • From our PUD: “Live music, or music provided by a DJ, is an option for events and shall be located entirely within a building.”
    • Tom Page Trio/Quatro/?? Is interested in playing
  • need volunteer willing to champion this event
    • Aaron Rivers would like to lead the event
    • Kim Nguyen would also like to help with the event
    • Motion to recognize champion and enable them to lead the event?

Rustin moves that we have a 10 year anniversary party on the 3rd of December with Aaron Rivers as Champion of that event. Aaron seconds Motion carried unanimously @DECISION: Board intends to hold a 10 year anniversary party, Aaron Rivers will head the efforts


Jewelry Room Move

  • Jewelry needs more room
  • Considering moving into a part of room 1
  • Move bike repair into cold metalshop
  • LaDeana would like to have 2 nice classrooms available (may mean adding a/c to classroom 2 immediately)
  • https://docs.google.com/document/d/1TzNhtqaBDKq8_2n7reYsdpgI8Zx-Qz5jGnbfHET_L-E/edit?usp=sharing
    • Motion to approve move?
    • PUD/code plan/building code/fire code concerns mean we may need to table this motion until further research can be completed.
  • A visual arts meeting is scheduled for Monday the 22nd from 6-7.

Rustin will follow up with Jai to find the best contact with the city, to ask their opinions on this move.


Recycling

  • Had considered getting a recycling can
    • would have been residential sized and would be charged an extra $10/month
  • Might have another option where the company would pay us to recycle
  • ABC recycling picked up scrap from the metalshop this past month as well as aluminum
  • Aluminum cans are no longer being accepted by some recyclers
  • We do need to designate a spot to recycling station in both wings
  • Instead of going with a service at this time, we will setup recycling bins and see how quickly they fill

Future Planning

  • Revisit 5yr plan and see how we’re coming along with the last 5yr plan
  • Need to establish a good 1yr budget to work for future years to come up with what is feasible in 5yrs
  • Area leads need to submit a 1yr plan for each area
  • Motion to establish a future planning ad hoc committee with LaDeana as chairperson/empress with the following goals
    • Create a 1, and 5 year plan
    • Suggest creating a policy that encourages future members large to be the next chairperson of the committee (work assignment)

LaDeana moves to establish a future planning ad hoc committee with LaDeana as chairperson/empress with the proceeding goals

    • Rustin Seconds

6 Votes yes, 1 abstain @DECISION: Created ad hoc committee with laDeana as chair to create 1 and 5 year plans and review committee policy

Cardboard Regatta

  • Officially Recognize the cardboard regatta on the 27th of August

Insurance came back with restrictions for the event: The additional premium to add this event to the policy would be $34. All participants must sign liability waivers prior to competing in the boat race competition. Please forward a blank copy of the waiver. Either professional police and/or medical personnel must be on sight to oversee the safety of the event. Please note, participants will be excluded on the policy. Coverage is for spectators only.

  • Potentially a motion that we give Rustin the power to make a decision.
  • Police officer in KC min charge of about $38/hour, event is scheduled from 12-5. Totaling $190.
    • Rustin moves we add the additional premium to our policy of $34 to allow us to do other outdoor events on a yearly basis.

LaDeana seconds. Motion carries unanimously @DECISION: Added a an additional premium to our Insurance to allow events off MakeICT Campus

Rustin moves we contact the City/County to see if police/medical professionals can be arranged, and the price. If, That price if above $200 will be submitted to the board for approval via email and/or phone call and reported on via the next board meeting, or that the event may be canceled, if the cost is not approved. Sherry seconds Motion carries unanimously @DECISION: Approved a budget to have a police officer at the event


  • Classroom 1 can be used for construction for the regatta, classroom 2 for overflow, but please check schedule to make sure a class is not going on


Event tent purchase

  • The 10x10 tents aren’t great
  • The 20x20 loaner tent we have been using for the renaissance fair is falling apart
  • Can use up to a 20x30 tent for the renaissance fair
  • need something that can be easily setup and doesn’t require a specific member to be there to setup
  • currently looking at end of season sales on a lot of tents
  • suggest getting a King Canopy 18x27 for $700 from Cabelas

Ethan moves we buy the tent LaDeana seconds Motion carries unanimously @DECISION: A tent will be purchased for use at Ren Fair and similar events



Woodshop to requisition 7hp motor from old table saw

  • Aaron and the Woodshop would like to use this motor to create an upgraded dust collection system for the woodshop.
  • The old Table saw in question is more dangerous than the Sawstop machine currently used
  • Don’t anticipate having the cyclone built this month
  • Rustin moves to allow Aaron to use the motor from the table saw for a more industrial dust collection system, and sell the table to get it out of the maintenance shop. Funds generated from the sale of the table are to go to the woodshop.

Aaron Seconds 6 votes yes, 1 vote no @DECISION: The Woodshop under Aaron will take the 7hp motor out of the old table saw for use in a dust collection system, and will sell the table

AED purchase

James seconds Motion carries unanimously @DECISION: Budgeted up to $2000 to purchase a new Automated external defibrillator as the old one is out of support


July Minutes Approval

  • Rustin moves to approve minutes from July 21st
    • Second by LaDeana

Motion carries unanimously

  • Board to review August 5th minutes in September board meeting pending review by James and Ethan.

@DECISION: July Minutes approved

Schedule September Quarterly Meeting

  • next normal board meeting: Sept 15th 7pm
    • Quarterly meeting Sept 25th 5pm (potluck ahead @5pm)
    • Motion to set the next membership quarterly meeting to September 25th at 5pm.
      • Second by LaDeana

Motion Carries unanimously by acclimation @DECISION: Scheduled next Quarterly Board meeting for September 25th @5pm


Communications - TBD

  • Meetings:
    • Recurring: 4th Wednesday @ 8pm


Events Committee - X

  • See above (Classroom Management Committee)


Facilities Committee - Saga Romig

  • On Calendar Tuesday 6:30

Finance Committee - Dan Kries

  • 3rd Monday of the month at 6:30
  • Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

  • Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
  • Will need help as we look into BIG projects like a new roof and A/C
  • Will need someone from metalshop to help apply for welding safety equipment scholarship

Letterpress - David

  • Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

  • Suggested to see if people want to take over this.
  • As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

Garden - Sean Sandefur

  • Meetings 10am Sundays
  • having meetings on Sundays
  • have been hard at work on a walkway in the garden

IT - Tom Bloom

  • Next meeting ?


Inventory - Anna DiSalvo/Wallis Mead

  • Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
  • Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.


Membership (and Community Outreach) - Jai

Membership as of 2022-04-14: 467 (plus 2 donors) Membership as of 2022-04-21: 466 (plus 2 donors) Membership as of 2022-05-12: 462 (plus 2 donors) Membership as of 2022-06-16: 459 (plus 2 donors) Membership as of 2022-07-21: 457 (plus 2 donors) Membership as of 2022-08-18: 456 (plus 2 donors)

  • next meeting Monday August 15th at 8pm

Outreach (and Education) - LaDeana Dockery

  • See Classroom above.


Scholarships - x

  • As per committee policy: No meeting for a while, will need to be reviewed in August.


Security (and Safety) - Ken Steadman/David Springs

  • are working on a proposal to update and upgrade the security cameras

Special Projects (and Makerfaire) - x

  • See events


Welcome Center - Angel

Next meeting not on calendar: When?

  • As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

Other Items Discussed

Past Events

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Breakfast with the board
  • September ?? 9am
  • Rock Rd Village Inn
  • Member Orientation
    • Saturday 3rd @2:30pm
    • Tuesday 20th @ 6pm


Decision Summary

    Task Summary

      Aaron moves to adjourn LaDeana seconds Motion carries unanimously by acclimation

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