July 21st 2022

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• Sherry Ibrahim, Vice President
• Gary Titus, Treasurer
• Ethan Doak, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Doug Wilson, At-Large
• Aaron Rivers, At-Large
• Jai Chauhan, Immediate-past President

Absent:

Standing Items

• Thanks & Recognition
  • Bev Schellinger for her help getting the treasurer paperwork together and sitting down to help Gary up to speed
  • To everyone on the election committee for helping the election run smoothly

Old Business

COVID Mask Policy Discussion / Update - All

• Prior meetings:
• MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
  • Per: (Checked April 14th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
    • In Sedgwick County, Kansas, community level is Low.
    • People may choose to mask at any time. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.
    • If you are immunocompromised, learn more about how to protect yourself.
    • April 14, 2022
  • Johns Hopkins tracker
    • https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
  • Sedgwick County
    • https://sedgwickcounty.maps.arcgis.com/apps/dashboards/7b2b4364a5fa4ba3a015d52450acfe0d

Name alignment between various locations - Jai

• • Patrick & James L. to follow up with Tom B. to close this issue out
  • Network for Good has been administering funds (not sure if all funds have been sent)
• Name Alignment between secretary of state and IRS
  • Not a show stopping issue at this point
  • AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

Classroom Policy update -- James and LaDeana

• https://docs.google.com/document/d/17xP1j24qWu-s2elVq7MmVaUFu5deagQyEiI5rp5HVA8/edit#
  • Saving for July Board meeting to review policy
  • Garden Committee is still working on their access policy (currently have a rental agreement, which is different)

Authorizations

• • Letterpress - working on it

Gallery Committee (last updated in June)

• Prior:
  • https://docs.google.com/document/d/1M68JsFFxv6XoyNveegvQJwYVGFWWJk_R/edit
  • https://docs.google.com/document/d/1CCyHDEEGi8q294FNS_K7G8EycdzuDYXZ/edit
• Ernst S Kind (chairperson), James Lancaster, Doug Wilson, LaDeana Dockery, Jim Hammer, and John Harrison. I will function as Chair until we get policy written, then the Chair will rotate.
• Need to start construction of wall in August

Planned first show at maker monday in September. - Punk Withanahchi will be our first featured Maker Member, with some iteration from the Cyber Garden.

• • Gallery was not formed as a committee,

New Business

Treasurer’s Report - Bev

• Woodshop Fundraiser
• More equipment purchased for woodshop

• next finance meeting will be on Monday August 15th at 6:30pm
• MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

Dumpster Issue

• the dumpster is getting full several days before the pickup day
  • review trash service - decide if necessary to go to increased pickups or a larger dumpster depending on cost.
• Motion?

Loan Progress

• $4794 remaining of loan
• would leave $2594 after usual payment at the start of August
• Bev has suggested we go ahead and pay the remainder off in July
• Motion?

Board meeting format

• Given the secretary is also handling the sound board (which takes a lot of focus), it has been requested to either go full virtual or full in person for meetings (potentially with a live youtube feed of the meetings)
• Motion?

Discriminations and Harassment Policy/Committee

• MakeICT currently only has a statement showing our stance on discriminations and harassment
  • To tackle the policy, it is recommended to create an ad hoc committee to review and create a policy to cover how issues related to discriminations and harassment are handled.
• Motion?

Salina Artist thing

• review of letting Malissa borrow 3 sewing machines for an event in Salina from July 25th to the 30th (which was discussed during the leads meeting 7/11)
• request falls in line with use specified on wiki https://wiki.makeict.org/wiki/Property_removal
• request that she brings and displays flyers and banners with where the sewing machines go
• request that she takes photos and relays them on to the communications/multimedia committee to help advertise the event
• Motion?

Area/Committee Reports

2022-07-11 Leads Meeting Notes https://docs.google.com/document/d/1dGQCndyhxNXAEdzTRakoN55v2CxGxMCdyX3DlDuAg2E/edit

Communications - TBD

• Effort has been put into documenting where to go for access to every media account associated to MakeICT
  • May be putting together a wiki page to make it easier to find out where to go and who to talk to for access
• Meetings:
  • Recurring: 4th Wednesday @ 8pm
  • Motion to appoint Sherry Ibrahim as committee chairperson (Which will be until the normal election in Sept)

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Saga Romig

• On Calendar Tuesday 6:30
• Next task may be to look at how to spackle and reduce the echo in the West hallway

Finance Committee - Dan Kries

• 3rd Monday of the month at 6:30
• Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)
• Will need help as we look BIG projects like a new roof and A/C
• Will need someone from metalshop to help apply for welding safety equipment scholarship

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

• Suggested to see if people want to take over this.
• As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

Garden - Sean Sandefur

• Meetings 11am Sundays
• having meetings on Sundays

IT - Tom Bloom

• Next meeting ?
• more interest is being taken into setting up classroom 2 as a computer room, but would need additional electrical circuits and networking done

Inventory - Anna DiSalvo/Wallis Mead

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
• Have had meetings listed, but membership has fallen. Only 2 people at last 2 meetings.

Membership (and Community Outreach) - Jai

• Membership as of 2022-04-14: 467 (plus 2 donors)
• Membership as of 2022-04-21: 466 (plus 2 donors)
• Membership as of 2022-05-12: 462 (plus 2 donors)
• Membership as of 2022-06-16: 459 (plus 2 donors)
• Membership as of 2022-07-21: ???

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• As per committee policy: No meeting for a while, will need to be reviewed in August.

Special Projects (and Makerfaire) - x

• See events
• Ceiling tiles are being peeled off by Jai Christianson
  • Need to look at a way to deaden the sound echoing from the concrete

Welcome Center - Angel

Next meeting not on calendar: When?

• As per committee policy: No meeting for a while, will need to be reviewed 2 months/meetings from now.

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Member Orientation
  • Saturday August 6th @ 2:30pm
  • Tuesday AUgust 16th @ 6pm