August 15th 2024

AGENDA

Attendance

Board Members

• Gretchen Koch, President
• Dean Day, Vice President
• Paul Shackelford, Secretary
• Aaron Grindstaff, Treasurer
• Serena Oden-Powers, At-Large
• Eric Manda, At-Large
• Matthew Cleary, At-Large
• Aaron Norton, At-Large

Members

• LaDeana Dockery
• JaiPal Chauhan
• Joe Birzer
• Ted McMullen
• Rustin Atkeisson
• James Lancaster

Absent

• Aaron Rivers, Director of Operations

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, July 18 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Quote for today: “True Fun, I realized, is the feeling of being fully present and engaged, free from self-criticism and judgment. It is the thrill of losing ourselves in what we’re doing and not caring about the outcome. It is laughter. It is playful rebellion. It is euphoric connection. It is the bliss that comes from letting go. When we are truly having fun, we are not lonely. We are not anxious or stressed. We are not consumed by self-doubt or existential malaise. There is a reason that our moments of True Fun stand out in our memories: True Fun makes us feel alive.” ― Catherine Price, The Power of Fun: How to Feel Alive Again

Thanks and Recognition

Thanks and recognition go to:

• James Lancaster and Gretchen Koch for putting up cameras
• Rustin Atkeisson for spearheading organization of volunteers to assist with:
  • Great Plains Renaissance Festival
  • ICT Comic Con
  • Building a new castle for the ren faire.

Old Business

Communications - Newsletter

The next newsletter will come out on the first of August. Please send blurbs to communications@makeict.org. Guidelines:

• Be positive and forward-looking with articles.
• If asked to submit an article, you are allowed to say "No," with the exception of the Pres and VP, who will have to submit make-up articles the following month.
• Leads and Directors are encouraged to submit articles.
• Deadlines for submissions are on the 25th of each month.
• Newsletter will be published on the first of the month.
• Members are also encouraged to take photos of activities at MakeICT and submit them for the newsletter.
• Please make sure that photos are properly credited with who is in it and who took it.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month (was second Wednesday of this month due to fourth of July)
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Area Reports

Director of Operations, Aaron Rivers, provided reports of activities in MakeICT areas via email.

New Business

Treasurer’s Report

• Income: $13,500
• Utilities insight: $1400
• Instructor pay: $1100
• Shop expenses: $ 1300
• Project Expenses: $11,000 (AC units and security)
• Other Expenses: $600
• Total expenses: $25,300
• Cash negative by: ($11,800)
• Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year. (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
• Still working to take care of refinancing the mortgage on the building (have all the paperwork read)

• Completed Projects
  • None completed in June but do not see much additional spending on AC

• In Work Projects
  • $330 spent of $1,000 for letterpress (Adam is continuing to work on the letterpress)
  • $3,400 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
  • $9,800 of $10,000 spent on AC repair and replacement (end of project scheduled for Sat 6/22)
  • $1,100 of $2,000 spent on securing AC units (end of project scheduled for Sat 6/22)
  • $500 of 500 spent on security cameras

Reminders:

• Don’t open windows in a shop if the AC unit is turned on.
• When leaving a shop:
  • Make sure all windows are closed and locked
  • Make sure no AC units are on
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable units

Approval of Previous Minutes

7/18/2024: https://wiki.makeict.org/wiki/July_18th_2024

Motion: ______moves to approve the minutes as written.

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion passes

@DECISION: ______ minutes are accepted

Task Summary

Vote template:

Motion: Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Eric votes:
• Matthew votes:
• Aaron N votes:
• Serena votes:

Result: Motion passes @DECISION: thing that happened

Action item template

@TODO (LetTheDogsOut, TBD): hi