February 20th 2025

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, February 20 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford
• Treasurer: Aaron Grindstaff
• Director at Large: Matthew Cleary
• Director at Large: Eric Manda
• Director at Large: Aaron Norton
• Director at Large: Serena Oden-Powers

Thanks and Recognition

Thanks and recognition go to:

• Those who continue to spread ice melt, shovel, and otherwise clean up after cold weather events.
• Rustin for setting up makerspace tours for the board.

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on March 1st. Please send blurbs to communications@makeict.org by February 23rd.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• If anyone is interested in reviving member of the month, feel free to write it and send it in

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Reminders:

• When leaving an area:
  • Make sure all windows are closed and locked
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable AC units (summer)
  • Set heaters to 60 degrees (winter)

Area Reports

• Good turnout at the leads and chairs meeting this month. We will be trying to move it back to the first Maker Monday starting in March, so the next meeting is March 10th at 6pm.
• Multiple leads suggested we pursue Purge Week in the fall, and host items in the area they’re coming from as much as possible.
• Tony Reid has volunteered to be Ceramics Lead.

Treasurer’s Report

• At a Glance (previous month/current month)
  • Income: 16000/
  • Fixed expenses: 3500/
  • Utilities insight: 1600/
  • Instructor pay: 475/
  • Area expenses: 1520/
  • Pex expenses: 2500/
  • Total expenses: 8700/
  • Cash Positive by: 7300/

• Projects in Progress
  • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
  • Looking at Evergy rebate for changing fixtures to LED. Still working with them on it.

Approval of Previous Minutes

January 16th 2025 board meeting

Motion: moves to approve the minutes as stated.

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:

Result: Motion passes.

@DECISION: January 16th meeting minutes are approved.

Old Business

(Items brought up for discussion at a previous board meeting that haven’t been resolved, in order of priority)

New Business

(Items that haven’t yet been raised for discussion, in order of priority)

Areas and Committees Policy

Working copy at: Areas and Committees Policy

This policy will rename the current “Committees” wiki page (tagged as a policy) and provide guidance to those who seek or are in leadership positions at MakeICT. It has been discussed at the board workshop and leads and chairs meeting this month, so thanks to everyone who provided valuable input!

• Clearer expectations regarding rules for areas and how to enact them
• Guidance on how to deal with person issues
• Explicitly allows the idea of co-leads, or “committee by committee”

Motion: moves to approve the Area and Committees Policy as stated.

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result: Motion .

@DECISION: Area and Committees Policy is xxx.

Approval of Ceramics Lead

Toney Reid has volunteered to be the new lead.

Motion: moves to approve Tony Reid as Ceramics lead.

Seconded by:

• Dean votes:
• Paul votes:
• Aaron G votes:
• Matthew votes:
• Aaron N votes:
• Eric votes:
• Serena votes:

Result: Motion .

@DECISION: Tony Reid is xxx.

Decision Summary

• @DECISION: January 16th meeting minutes are approved.
• @DECISION: Area and Committees Policy is xxx.
• @DECISION: Tony Reid is xxx.

Task Summary

• None