January 16th 2025

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, January 16 at 7:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Message for Today: Building a Makerspace that Thrives on Volunteerism

At the heart of our makerspace is a community of volunteers. To make our space successful, we need to uphold three core principles:

• No one should be prevented from volunteering in the way they choose.
• No one should be compelled to volunteer in ways they don’t want to.
• Members should be made explicitly aware of the tasks performed at the space so they can express interest in contributing (more on this below).

By following these principles, we can address challenges and ensure every member has the opportunity to engage in ways that are meaningful and valuable.

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford
• Treasurer: Aaron Grindstaff
• Director at Large: Matthew Cleary
• Director at Large: Eric Manda
• Director at Large: Aaron Norton

Absent:

• Director at Large: Serena Oden-Powers

Members:

• James Lancaster
• Steve Saner
• Andy Tannahill
• Kristopher Paxton
• Timothy York
• LaDeana Dockery

Thanks and Recognition

Thanks and recognition go to:

• Those who helped with this past Maker Monday; we had two dozen attendees!
• Those who braved the cold to clear areas of snow and ice.

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on February 1st. Please send blurbs to communications@makeict.org by January 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• If anyone is interested in reviving member of the month, feel free to write it and send it in

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

• Every First Thursday of the month
• Workshop to address issues from members 7-8pm
• Closed executive session as needed for the Board 8-9pm

Reminders:

• When leaving an area:
  • Make sure all windows are closed and locked
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Drain portable AC units (summer)
  • Set heaters to 60 degrees (winter)

Area Reports

• Stained Glass: Stained Glass area report_Jan_2025.pdf
  • New instructor!
  • Possibly hosting an open event on a Saturday (maybe in April) to come and cut double-strength plate glass for those who’ve never cut glass before.

Treasurer’s Report

• At a Glance
  • Income: 16000
  • Fixed expenses: 3500
  • Utilities insight: 1600
  • Instructor pay: 475
  • Area expenses: 1520
  • Pex expenses: 2500
  • Total expenses: 8700
  • Cash Positive by: 7300

• Projects in Progress
  • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops.
  • Looking at Evergy rebate for changing fixtures to LED. Still working with them on it.

Approval of Previous Minutes

December 19th 2024 board meeting

Motion: Eric moves to approve the minutes as stated.

Seconded by: Paul

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yah
• Eric votes: Yes

Result: Motion passes.

@DECISION: December 19th meeting minutes are approved.

Old Business

(Items brought up for discussion at a previous board meeting that haven’t been resolved, in order of priority)

New Business

(Items that haven’t yet been raised for discussion, in order of priority)

Unified Personal Property Policy

Visible at UPPP (Unified Personal Property Policy) This completely replaces the following policies: Storage Consignment Tool Loans to MakeICT Donation and Hackables

Motion: Paul moves to approve the UPPP and have it replace the storage, consignment, tool loans to MakeICT, and donations and hackables policies.

Seconded by: Matt

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Abstain
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes

Result: Motion passes.

@DECISION: UPPP is enacted; replaces storage, consignment, tool loans to MakeICT and donation and hackables policy

MakeICT Property Policy

Visible at MakeICT Property Policy This largely renames the Property Removal policy, but also adds Property Acquisition which did not exist at all before: Formalizes the 50/50 fundraising that we’ve implemented multiple times and adds a couple strings.

Motion: Paul moves to approve the MakeICT Property Policy and replace the Property removal policy. Seconded by: Eric

• Dean votes: No
• Paul votes: Yes
• Aaron G votes: Abstain
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes

Result: Motion passes.

@DECISION: MakeICT Property Policy is approved; replaces the Property removal policy

Area Budgets

• IT: 2025 IT Budget
  • General: $1800
  • Laptop batteries: $300
  • Automation start: $1000

Total: $3175

Motion: Aaron Grindstaff moves we approve the following budgets:

• Metalshop - $1,900
• Stained Glass - $4,800
• Ceramics - $3,000
• Security - $580
• Inventory - $700
• Facilities - $9,000 (includes LED bulbs)
• Communications - $100
• Lounge - $500
• FabLab - $6,000 (including resin printer and filament machines)
• IT - $3,175
• Visual arts - $1,800
• MakeICT “keeping the lights on” expenses - $81,720
• Woodshop - $2,240
• Printmaking - $650
• Jewelry - $500
• Classrooms/Events - $3,800

Total: $120,465

Seconded by: Eric

• Dean votes: Yes
• Paul votes: Abstain
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes

Result: Motion passes.

@DECISION: MakeICT budgets are approved as stated above.

Motion: Aaron Grindstaff moves that we approve a continuance of 2024 budgets for Textiles and Garden areas unless or until the board approves a new budget for 2025.

Seconded by: Dean

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes

Result: Motion passes.

@DECISION: MakeICT budgets for garden and textiles will continue at 2024 levels.

Executive Session

Discuss member scholarship.

Member Scholarship

Motion: Paul moves to approve the member scholarship as discussed for a term of 3 months.

Seconded by: Dean

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes

Result: Motion passes.

@DECISION: Member scholarship approved for a term of 3 months.

Decision Summary

• @DECISION: December 19th meeting minutes are approved.
• @DECISION: UPPP is enacted; replaces storage, consignment, tool loans to MakeICT and donation and hackables policy
• @DECISION: MakeICT Property Policy is approved; replaces the Property removal policy
• @DECISION: MakeICT budgets are approved as stated above.
• @DECISION: MakeICT budgets for garden and textiles will continue at 2024 levels.
• @DECISION: Member scholarship approved for a term of 3 months.

Task Summary

• None