May 4 2015

Governance Committee (Dom)

New member orientation (Mike/Dom) (working document)
- How often do we do these?
- @DECISION: New member orientation held 1st Open Hack of each month: 7:10 - orientation, 7:30 - tour
- Who runs these?
- Process for the first month:
  - 1. Pay dues
  - 2. Attend orientation (and sign waiver)
  - 3. Apply for key
- @TODO (John, June 1): List the new member process on the web site
Deadline for comments for Machine Access/BD policy before approval
- @TODO (Board, May 18): Review and comment on Machine Access/BD policy before next board meeting
- @TODO (Board, May 18): Vote on Machine Access/BD policy next board meeting
Volunteer coordinator?
- @TODO (Dom, May 18): Will send his contact information to April
Install safety sultan (Clark Shultz)
- @TODO (Dom, May 18): Send safety sultan email to Mike Hutton to forward to Clark Shultz

The Wiki is for anyone to enter information without approval
- WiKi pages for members is an exceptable use
Update Board Member information, this can include BDs and other important people
- @TODO (John, June 15): What is the process to update the Board Member page?
Douglas Design District branding uploaded to MakeICT Drive
Some discussion of standing up the new website when the new logo is ready

Members
	Balance	Change
Member count	105	+33

ArtDOG
- $1,830.91 total
- April has thank-you's to distribute
- Board needs to designate how the funds raised will be used
  - @DECISION: Money raised from ArtDog will go to Studio Arts
  - @DECISION: $1025 of the ArtDOG money go to the gallery wall
Members voted on MakeICT fee increase to $25/month from $10/month
- Only 25% of members are required for a vote, over 50% voted on increase of membership fees
- Fee increase passed (91.89%): 37 members voted - 34 YES, 3 NO
  - @TODO (Mike D, Jun 15): Document on creating surveys with Survey Monkey
    - Lessons learned, places to edit survey, end of survey date, access to member list
WildApricot
- Fee increasing to $70/month in Sept
- We can lock in $50/month by paying 2 years at once
- Are we happy with it? Should we lock in the price?
  - @TODO (Jens, June 15): Start Wiki page on dates for decisions like WA
  - @TODO (Jens, June 1): Use MakeICT account to pay WA (currently using Tom's)
  - @TODO (Jens, 8/2015): Bring up replacement for WA in August
Trash Service
- Any concerns with dumpster placement, cost, etc?
- @DECISION: Smallest dumpster available
- Applying for grant through Waste Management
Current Equipment Budget here

RiverFest
McLean STEM night
- Brushbots were wildly popular
Maker Faire is moving forward. We expect a meeting with Make Mag to confirm OK use of the name toward the end of the week
Derby Coding club is moving forward. Working with Finn on it. It would be nice to be able to use the Ultimaker II with them if it is working.
- Yes it is