September 15th 2022

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• Sherry Ibrahim, Vice President
• Ethan Doak, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Aaron Rivers, At-Large
• Doug Wilson, At-Large
• Jai Chauhan, Immediate-past President
• Gary Titus, Treasurer

Absent:

Standing Items

• Thanks & Recognition
  • Ethan Doak, Ja Chauhan, Sherry Ibrahim, and everyone that helped with the Regatta!
  • JB for the donation of the AC in the screen printing lab

Old Business

AED purchase

• Progress Update - seems like Phillips is still a top deal at $2000

COVID Mask Policy Discussion / Update - All

• Prior meetings:
• MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
  • Per: (Checked August 18th, no change since last meeting) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
    • Medium
    • In Sedgwick County, Kansas, community level is Medium.
      • If you are at high risk for severe illness, talk to your healthcare provider about whether you need to wear a mask and take other precautions
      • Stay up to date with COVID-19 vaccines
      • Get tested if you have symptoms
  • Johns Hopkins tracker
    • https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
  • Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

Name alignment between various locations - Jai

• Patrick & James L. to follow up with Tom B. to close this issue out
  • Jai says the state of Kansas does not consider a difference in our name with or without a space
  • Secretary of state’s online system considers us the same entity, if we want to change the space we need to talk to a human.
  • Filing was updated for June 15th
  • need to look into if there is a penalty for filing late so that the current board can be listed (no penalty for filing late up to September)
• Network for Good (Facebook) has been administering funds (not sure if all funds have been sent)

• Name Alignment between secretary of state and IRS
  • Not a show stopping issue at this point
  • AS STATED IN PAST MEETINGS THERE IS NO SPACE BETWEEN MAKE AND ICT

Authorizations

• Letterpress - working on it as of 7/21, will have it done before the 1st class

Discrimination and Harassment Policy/Committee

• Progress update

Treasurer Computer

• Still need to meet with finance,
• Needs to be a certain operating system to work with our VPN
• Needs a large screen given how much goes on with all the spreadsheets for finances

New Business

Treasurer’s Report - Gary

• Woodshop Fundraiser (still waiting on money from grant)

• next finance meeting will be on Monday September 19th at 6:30pm
• MakeICT was put in the wrong category for Property Taxes, Jai filed a protest and had a hearing, More hoops are being jumped through, but should be resolved by September hopefully

July Minutes Approval

• Board to review August 5th minutes in September board meeting pending review by James and Ethan.
• Board to review September 18th minutes
• Minutes have been updated from previous board meetings
• Motion?

Muse Meridian

• Muse Meridian is focused on helping underserved youths and follows a similar mission statement to MakeICT but with an emphasis on musical outreach
• They would like to start a partnership with MakeICT where we send people each other's way as we see opportunities arise
• Potentially co-host events together in the future
• Currently setup at Maple and Meridian
• Potentially be an additional spot for Makers to consign their goods
• Would like to have MakeICT setup a booth and join them at their open house on Oct 1st.

Motion? (to formalize the partnership between MakeICT and Muse Meridian)

Gallery Wall

• Ernst Kind requests $400 to build and create a wall outside of room 4 to display and showcase gallery pieces
• The $400 would cover the cost of 2x4s, plywood, drywall, and mud and tape for a 20ft wall
• Would like to have the wall completed by the 26th for the first show
• The first show would feature an artist that will be leaving the country at the start of October

Bento Swap

• Currently being charged monthly for use of the bento cards
• Takes 3 days to transfer funds or change limits
• We do not earn interest on any of the funds sitting in the bento account
• Emprise is willing to provide each area lead with a ‘card’ for no charge
• Suggest getting Emprise cards for each area lead and shut down the Bento cards once cards are received
• Need to verify that individuals will be able to access individual cards to check balances

Motion?

Kansas Non-Profit Chamber of Commerce

• Half the board recently met with the KNC to figure out ways to improve the structure
• In the process, the board learned of many opportunities through KNC that would help MakeICT grow by figuring out a way around some previous roadblocks
• By joining, this would also give members access to tools and resources on the KNC website
• Cost would be $150/yr

Motion?

Committee Chairperson election

• Currently lead by the following people:
  • Security - Ken Steadman
  • IT - Tom Bloom
  • Membership Committee - Jai Chauhan
  • Communication - Sherry Ibrahim
  • Finance - Dan Kries
  • Facilities - Saga Romig (Joe Birzer is willing to take over this committee)
  • Fundraising - Ethan Doak
  • Classroom - LaDeana Dockery
  • Inventory and Procurement - Anna DiSalve
  • Descrimination and Harassment Policy (ad hoc) - Sherry Ibrahim
  • Long Term Planning (ad hoc) - LaDeana Dockery
  • Garden - Sean Sanderfur
  • Visual Arts - Kim Nguyen
  • AV - James Lancaster
  • Gallery - Ernst Kind

Motion?

2022 Board Meeting Dates

• Review and approve dates for the 4th quarter of board meetings
• Normal Board meetings:
  • October 20th (bwtb - Oct 15th)
  • November 17th (bwtb - Nov 12th)
  • December 15th (bwtb - Dec 10th)
• Quarterly Membership Meeting:
  • December 17th?

(bwtb = breakfast with the board) Motion? (to approve these dates)

Visual Arts Committee

• Chairperson - Kim Nguyen
• Secretary - Michael Atherton
• Had a kickoff meeting in August (4 of the 6 attendees were not directors or leads)
• Request for allocation of space: Classroom 1 Closet for storage of materials and tools for Visual Arts committee

Motion?

Committee Reports

Committees should consider their chairpeople in the next month before the election in September.

Communications - TBD

• Meetings:
  • Recurring: 4th Wednesday @ 8pm

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Saga Romig

• On Calendar Tuesday 6:30

Finance Committee - Dan Kries

• 3rd Monday of the month at 6:30
• Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)

Letterpress - David

• Jai and David have discussed getting a Bento card for Letterpress (also need to look at setting up a card for Events committee, and garden committee)

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

• Suggested to see if people want to take over this.

Garden - Sean Sandefur

• Meetings 10am Sundays
• having meetings on Sundays

IT - Tom Bloom

• Next meeting ?

Inventory - Anna DiSalvo/Wallis Mead

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)

Membership (and Community Outreach) - Jai

Membership as of 2022-04-14: 467 (plus 2 donors)

Membership as of 2022-04-21: 466 (plus 2 donors)

Membership as of 2022-05-12: 462 (plus 2 donors)

Membership as of 2022-06-16: 459 (plus 2 donors)

Membership as of 2022-07-21: 457 (plus 2 donors)

Membership as of 2022-08-18: 456 (plus 2 donors)

• next meeting Monday Sept

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• As per committee policy: No meeting for a while, will need to be reviewed in August.

Security (and Safety) - Ken Steadman/David Springs

• are working on a proposal to update and upgrade the security cameras

Special Projects (and Makerfaire) - x

• See events

Welcome Center - Angel

Next meeting not on calendar: When?

• As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

Past Events

• Cardboard Regatta
  • Had 3 teams, 20 members, and 50 lake goers for the event
  • Already been asked several times to do the event again next year (might have to be August 26th)
  • Total cost to host event: $34 for insurance and $35 for 1 hr of an Augusta deputy's time = $69

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Breakfast with the board
  • October 15th 9am
  • Rock Rd Village Inn
• Quarterly Meeting
  • October 25th 5pm

• Member Orientation
  • Tuesday September 20th @ 6pm
  • Saturday October 8th @2:30pm
  • Tuesday October 18th @ 6pm