July 20th 2023

=AGENDA= 

Attendance

Board Members

• Rustin Atkeisson, President
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Nicole Reid, Treasurer
• Mindy McKinley, Secretary
• Gretchen Koch, At-Large
• Michael Atherton, At-Large

Reminder of Rights of the President during meetings

• President can set time limits for speakers
• President can shut down conversations as necessary
• President can eject people from the meeting if they do not cooperate
• President can decide whether or not meetings are in person or online (future meetings will be all in person)

Old Business

Surplus Auction

• Still got a couple items in room 2 to move

MakerFair - Exploration Place

• Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
• Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved

Election Committee

• • Election completed and met quorum to accept the results
  • May need help in having a 2nd election to appoint a vice president

Roof Funding

• Construction to begin mid-September and be completed by start of October
• Payment is not due until Construction is complete
• Need to raise $38,000 to keep from digging into reserves
• Currently raised: $500

New Business

Property Removal Policy Update - Taking Offers Form

• Current policy does not state what to do if no one puts an offer in the alloted time
• Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace

Tool Loans to MakeICT Policy Update - Leads Responsibility

• Currently does not cover leads bringing in personal equipment
• Have had a couple of past issues where a lead used the area as their personal storage space
• Also add anything bolted/screwed/fastened/etc to the building is considered a donation
• Any loan must be approved by inventory before belongings are brought to MakeICT
• Change to ‘NO’ tool loans to the space, tool loans should be considered a donation

New Policy - Member Termination

• Need to formalize

Policy Update

• There is currently no policy or rule that prevents the treasurer from printing a badge for him/her self
  • Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer

VP Election

• Will have a special election for a new vice president
• Asking that the election committee
• Current VP candidates:
  • Dean Day
  • Aaron Rivers
• Election will be held August 1st and run for 48hrs

Security/COC/IT/Board/Forum relationship

• COC’s purpose is to review issues
• Security handles physical enforcement of results but does not need COC input to act on immediate issues
• IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues
• Moderators can take action without COC input including banning members from the forum
• Board is involved to approve review of actions by all 3 groups
• Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle

Open Positions / Lead Changes

• Several positions have recently been vacated and we need to find people willing to support these positions
• Positions include and suggested leads
  • Woodshop - Aaron Rivers
  • Ceramics - Russell Owens? - consider turning into a committee to help ease the load
  • Garden - Sean Sandefur?
  • Visual Arts - (Kim Nguyen interim)
  • Textiles -
  • Jewelry - (Michael Atherton interim)
  • Communications -
  • Fundraising -
  • Security - Michael Atherton
  • ADAH - Serena Oden-Powers
• Inventory -
• Concessions/breakroom -
• Welcome Area - Kez Cook?

===Policy Update -

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Member Orientation
  • Tuesday July 18th @ 6pm
  • Saturday August 12th @ 2:30pm
  • Tuesday August 22nd @ 6pm