December 21 2023

AGENDA

Attendance

Board Members

• Mike Atherton, President
• Aaron Rivers, Vice-President
• Rustin Atkeisson, Treasurer
• James Lancaster, At-Large
• Serena Oden-Powers, At-Large
• Dean Day, At-Large

Absent

• Gretchen Koch, Secretary
• LaDeana Dockery, At-Large

Members

• Tierney Dufficy
• Tricia Cortes
• Mike Barushok

The regular monthly meeting of the MakeICT board of directors convenes on Thursday, December 21, 2023 at 7:00 pm in the MakeICT building.

Mission Statement

• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Thanks and Recognition

• Everyone that helped prep and run the Winter Market, special thanks to Tricia, Tierney, and Brad
• Wes, Joe, Brad, Aaron, Bill and Thad for painting room 4
• Wes and Joe for taking care of the craters in the parking lot
• Aaron, Dean, Michael A, and Rustin A for taking care of the newsletter

Old Business

Maker Market Recap

• Went really well
• 9 out of 14 have responded to post mortems on the event.
• Vendors were pretty happy, had some small tweaks for next time.
  • Hallway spots did really well.
• Had a lot of people reach out asking to be a part of the next market.
  • All but one vendor said they did "Good," and one says "Okay."
  • One person in the hallway - who does crochet - made bank, selling 25 things up to $75.

First Thursday Board Workshop

• Every First Thursday of the month at 7pm and run until 9pm
• Helped address issues from members
• Will turn into a recurring meeting (will continue to not be a voting meeting)
• First half will be open to membership, 2nd half will be closed to help the board focus and work through issues
• Meant to be informal while slightly more formal than brunch from the board
• Helped Tricia who would normally have other stuff going on during the weekends
• Next one to be the 4th of January

Roof Funding

• Still receiving donations
• Roof is fully paid for
• Did not touch the 3 month reserve

Budget Requests

• T-shirts purchased and were ready by the middle of the Maker Market.
  • If you did not receive one while volunteering for Maker Market, please ask for one.
  • The shirts made a difference during the market.
• Did not buy projector, looking into the ones that were forgotten about (may need to test them out with some MST3K viewing).
• Dust collector not physically started yet, Aaron is following up on pricing (need to talk to Tennison Brothers and possibly Jeff Eck).

New Business

Treasurer’s Report

• Income: $13,500
• Utilities insight: $1650 (electric and gas were significantly cheaper
• Instructor pay: $1100
• Shop expenses: $2100
• Total expenses: $191,900
• Total expenses minus roof: $8300
• Cash negative by: $178,400
• Cash positive (minus roof) by: $5700
• Taxes for 2022 have been submitted
• Working with CPA to get 1099s done for any instructor who made more than $600 this past year (not done yet, will be done soon).

Special notes:

• Equipment repairs do not come out of area funds.
• Repair costs come from the general fund.
• Areas are not penalized because of someone breaking a piece of equipment.
• Stuff happens, randomly, at the least opportune times. As long as the offense was not done with malice, it’s not the end of the world.
• Instructors' checks need to be cashed in the 1st 90 days that they are written, otherwise, your check may be handed to the IRS to hand to you, eventually.

Approval of Previous Minutes

• 11/16/2023: https://wiki.makeict.org/wiki/October_19_2023

• • Aaron moves to approve the minutes as written. Seconded by Serena Oden-Powers
    • Note that the Shop Expenses should read $1900 instead of $xxxx

• Dean votes ___ Yes
• Aaron votes ___ Yes
• James votes___ Yes
• Rustin votes ___ Yes
• Serena votes ___Yes
  • Motion passes: @DECISION: Minutes are approved as written.

Contractors For Special Events

• A request was made to have a performer come for a birthday party involving fire spinning
• 3rd party groups should be coordinated
• Events need to be vetted through events committee
• Any contracts need to be approved by the board
• Events need to be done before midnight (guests need to be gone by midnight, needs to be workshopped in the next workshop)

Communications - Newsletter

• Next one to come out at the end of December
• Please send "blurbs" to communications@makeict.org

SCA Agreement

• SCA would like to start meeting one Sunday a month at MakeICT.
• May involve sword play, might be indoor or outdoor and involve marshals.
• Will be reviewed at the next workshop if a contract is presented.

Sunflower WoodWorkers Guild

• The guild would like to start having events at MakeICT.

2024 Budget Approvals

Rustin moves to approve a temporary budget of $200 a month for leads until the budget has been reviewed and fully updated. 2nd by Aaron.

• Dean votes ___ Yes
• Aaron votes ___ Yes
• James votes___ Yes
• Rustin votes ___ Yes
• Serena votes ___Yes
  • Motion passes: @DECISION: Temporary budget approved.

• Budget will be reviewed during the next board workshop.

Area Lead Appointments

Area Lead Appointment The current people have spoken up and said they are willing to be area leads at this point AREAS WITHOUT LEADS WILL BE CUT/DECOMMISSIONED IN MARCH

• Woodshop - Aaron Rivers
• Metalshop - Larry Meeks
• Screenprinting - Doug Wilson
• Ceramics - Russel Owens
• Fablab - Dave Miller
• Electronics lab - James Seymour
• Letterpress - Adam Denton
• Visual Arts - Kristopher Paxton
• Textiles - June Huie / Rayna Fischer
• Gallery - Dean Day
• Garden Area - Sean Sandefur
• Jewelry -[VACANT]
• Lounge/Break Room - Matthew Cleary
• Welcome Center - [VACANT]

Committee Lead Updates

• Outreach - Responsibilities divided between Events, Classroom, and Communications
• Events - Tricia Cortes
• IT - Steve Saner
• Security - Michael Atherton
• Classroom - LaDeana Dockery
• Facilities - Joe Birzer
• Comms - Serena Oden-Powers
• Finance - Rustin Atkeisson
• Fundraising - [VACANT]
• Inventory - [VACANT]
• Membership - [VACANT]

• Aaron moves to adopt the slate of leads as above. 2nd by Serena.
  • Dean votes ___ Yes
  • Aaron votes ___ Yes
  • James votes___ Yes
  • Rustin votes ___Yes
  • Serena votes ___ Yes
  • Motion passes: @DECISION: Slate of leads is approved.

Area Reports

• Removing request for new policy
  • Have existing requirement under Area Lead section of wiki: https://wiki.makeict.org/wiki/Category:Area_Lead
  • Aaron is working on a set of questions that should be answered each month
  • Aaron will create an executive summary that is presented at board meetings from the reports
• Area lead meetings will be more focused on addressing problems, coming up with fun projects/events, relaying on policies, or providing training

Volunteer Coordinator

• Need to better define the position
  • Bill Oden is working to better define this role
• Reaching out to Powers from Exploration Place for feedback and advice
• Aaron moves to create the role of volunteer coordinator with Bill Oden as the Lead. 2nd by Michael
  • Dean votes ___ Yes
  • Aaron votes ___ Yes
  • James votes___ Yes
  • Rustin votes ___Yes
  • Serena votes ___ Abstains
  • Motion passes: @DECISION: Volunteer Coordinator is approved.

• • Aaron had to leave at 8:15pm; no formal motions made after this point.