May 4 2015

Governance Committee (Dom)

• New member orientation (Mike/Dom) (working document)
  • How often do we do these?
  • @DECISION: New member orientation held 1st Open Hack of each month: 7:10 - orientation, 7:30 - tour
  • Who runs these?
  • Process for the first month:
    • 1. Pay dues
    • 2. Attend orientation (and sign waiver)
    • 3. Apply for key
  • @TODO (John, June 1): List the new member process on the web site
• Deadline for comments for Machine Access/BD policy before approval
  • @TODO (Board, May 18): Review and comment on Machine Access/BD policy before next board meeting
  • @TODO (Board, May 18): Vote on Machine Access/BD policy next board meeting
• Volunteer coordinator?
  • @TODO (Dom, May 18): Will send his contact information to April
• Install safety sultan (Clark Shultz)
  • @TODO (Dom, May 18): Send safety sultan email to Mike Hutton to forward to Clark Shultz

Communications Hive (John)

Social media stats

	Count	Change
Facebook	1169	+61
Twitter	791	+101
Meetup	159	+24

• The Wiki is for anyone to enter information without approval
  • WiKi pages for members is an exceptable use
• Update Board Member information, this can include BDs and other important people
  • @TODO (John, June 15): What is the process to update the Board Member page?
• Douglas Design District branding uploaded to MakeICT Drive
• Some discussion of standing up the new website when the new logo is ready

Finances and Fundraising Task Force (Jens)

Members

	Balance	Change
Member count	105	+33

• ArtDOG
  • $1,830.91 total
  • April has thank-you's to distribute
  • Board needs to designate how the funds raised will be used
    • @DECISION: Money raised from ArtDog will go to Studio Arts
    • @DECISION: $1025 of the ArtDOG money go to the gallery wall
• Members voted on MakeICT fee increase to $25/month from $10/month
  • Only 25% of members are required for a vote, over 50% voted on increase of membership fees
  • Fee increase passed (91.89%): 37 members voted - 34 YES, 3 NO
    • @TODO (Mike D, Jun 15): Document on creating surveys with Survey Monkey
      • Lessons learned, places to edit survey, end of survey date, access to member list
• WildApricot
  • Fee increasing to $70/month in Sept
  • We can lock in $50/month by paying 2 years at once
  • Are we happy with it? Should we lock in the price?
    • @TODO (Jens, June 15): Start Wiki page on dates for decisions like WA
• Trash Service
  • Any concerns with dumpster placement, cost, etc?
  • Applying for grant through Waste Management
• Current Equipment Budget here

Remote Events and Outreach Gaggle (Barb)

• RiverFest
• McLean STEM night
• Maker Faire is moving forward. We expect a meeting with Make Mag to confirm OK use of the name toward the end of the week (John)
• Derby Coding club is moving forward. Working with Finn on it. It would be nice to be able to use the Ultimaker II with them if it is working. Is it working? (John)

Special Projects Brigade (Mike)

• Let's bring the bus home! (Dom)
• Proposal for project approval (Dom)
  • 1. Genesis of idea
  • 2. Recruitment of members
  • 3. Creation of proposal, which should at least include:
    • Purpose of the project
    • Members involved
    • Budget
  • 4. Presentation of proposal to board of directors; if approved
  • 5. Allocation of funds and work on project

Programs

Makerspace (Tom)

• Floor Plan Developments PDF
• Emergency plans
  • Exit pathways
• Wearables Workshop with Lisa Rundstrom?

devICT (Seth)

• No topics

Community Updates

• No updates

Calendar

• 9 May 2015 - Basic Electronics
• 29 May - June 6 2015 - RiverFest
• 13 June (tentative) - 2nd Saturday - Robot sumo???
• 27-28 June - KC Maker Faire
• 11 July - 2nd Saturday - ??????
• 18 July - Wichita Mini Maker Faire
• 8 August (tentative) - 2nd Saturday - Wearables??? Tom, Barb, Mike