Board Meeting 2020-04-16

2019 April 16 Board meeting minutes

AGENDA

Roll Call

Board Members

• President - David Springs
• Vice President - Alysa Bumgarner
• Treasurer - Devin Halsey
• Secretary - Rustin Atkeisson
• At Large Director - LaDeana Dockery
• At Large Director - Scott Sullivan
• At Large Director - Josh Robinson
• At Large Director - Malissa Long
• Immediate Past President - Kim Burton

Members

• George Hanson
• Patrick Hutchison
• Joseph Pajor
• Dan Kries
• Tony Hernandez
• Dean Day
• Mike Barushok
• John Nicholas
• Keith Thorton
• Fred Castillo
• Larry
• Gary T
• Jim?
• Kristina Griffith
• Angel Mejia
• Paula Pankratz
• James Lancaster
• Sean Reed

Standing Items

• Thanks & recognition
  • Everyone that came out last weekend to help with the final demo and cleanup at Douglas
  • Everyone that has been helping with getting Booth ready for the certificate of occupancy
  • Paula Pankratz and Kathy for all their efforts recruiting efforts and ‘go to it’ attitudes
  • Malissa, Josh, and all the makers that have been cranking out PPE in response to the Covid-19 Pandemic - we will post on the facebook page everyone’s involvement
  • Terrance and Christian for all their efforts on keeping both sites running

Old Business

• The Move
  • All of our equipment is now at Booth!!!
  • Had a little bit of demolition to do after moving all of our stuff out
  • Property managers were floored by how nice of condition we left the building!
  • Did say we had to pull up the ‘nasty green’ carpet up front along with the walls to the woodshop and ceramic studio.
  • will get to use the glass doors from the woodshop on the new fablab
  • will also get to use the heating and cooling system from the woodshop in the new building
  • Still need a few big things done at Booth, but the list is shrinking
  • We are shut down to normal making, but we are allowed to continue to do construction work

• Auction
  • Our first auctioneer disappeared
  • The Covid-19 shutdown hampered further attempts to make major sale happen
  • Ended up 3-Nerd-Rule each room
  • Will have everything out of the rooms in a week or two

• Raffle
  • Grand Prize- $2,500 cash
  • First Prize- Surface pro 7 12.3’’ or Ipad Pro 12.9”
  • 2nd Prize- 75’’ 4k smart TV
  • 3rd Prize - 1yr MakeICT membership
  • We have tickets available as of 2pm today (packets of 20 tickets can be sold as well)
  • Anyone can buy tickets since our CPA is running the drawing
  • Tickets are $20 each, or 6 for $100
  • We have already sold a handful of tickets
  • We have 1500 tickets, but will have to stop before selling $25,000 per state laws
  • Any member that would like to sell these tickets, is welcome to contact David Springs
  • Need to sell about 200 tickets for the raffle to be successful

New Business

• Treasurer’s report
  • Very close to our original cash flow projections despite not being able to have classes
  • Did not lose any members during the move, we are below the number of members estimated, but we are behind in opening the new building
  • We are losing membership because of this shutdown
  • We do have slightly more in the bank than what we projected
  • Does include the funds from the Auction/3-Nerd-Sale
  • We did have some extra expenses (fire hydrant, parking lot)
  • Have had some expenses reduced (like filament)
• Donation - See Fundraising
• Member Freddy Castillo - UV Printer Request
  • Would like to get the UV printer up and running and out of storage
  • Freddy would like to be the lead over the UV printer
  • UV printing is something that Freddy is passionate about
  • Would consider working with the Fablab lead () as a sub-lead
  • UV printing can print on any material like an inkjet printer, can be used like screen printing but is not the same thing as screen printing
  • Board welcomes Freddy Castillo to the team!

• Century Manufacturing
  • Would like to donate a Powermatic table saw to MakeICT
  • As well as a duplicating lathe & drum sander (or something similar)
  • Has tons of ;Acrylic sheets and blocks he would like to donate as well
  • They have been impressed with MakeICT, our membership, and our mission
  • (donated the UV printer we currently have)

• Election Committee
  • Need to get on it! Election will be in 2 months
  • Currently composed of LaDeana, Malissa, and Rustin (need at least 3 people, person from IT, security, possibly former board members)

• Membership
  • Are at about 393 today
  • We DO NOT want to raise dues
  • Will look at having people that re-join or become a new member fill out a survey with demographic information

• Access to Booth
  • Temporary Keypad stopped working
  • Might have the badge reader up by the end of the week
  • Otherwise, contact a board member for access

• Covid-19
  • Even after the ban is lifted, we will continue to be mindful of sanitization around the new building

Upcoming Events

• Certificate of Occupancy update
  • Plumbing - Have the equipment, flanges installed for toilets, still need to install drinking fountains (the plumber will try to be in tuesday to do more, the following weekend will be a big push)
  • Electrical - progress has been made for water fountains, still need to put in a lot of 110v and 220v outlets
  • Fire walls - working on the doors and drywall, still need to fire caulk all the openings between rooms (caulking must remain red and can not be painted)
    • Fire doors are installed, but still need some adjustment (thanks Steve!)
  • Heating - still need to install the HVAC system
  • Exterior doors - need to tinker with them to get opening force to be under 15 lbs

• • Paula has been working to keep groups small, but we still have groups working on the building at different times.
    • We are still concerned with members health
    • David has been forwarding e-mails asking to help on to Paula
    • Paula has done an EXCELLENT job of keeping people organized and informed

Committee Reports

Awards Committee - Kim Burton

• Donor signs are in the office at Booth
• Kim will be working with Paula to find ways to post those at Booth
• We still have a list of donors to put on signs but we are up for more donors!

Communications (and Wikibrarian)

• Still need someone to fill this role

Facilities Committee

• Inventory Progress
  • database is at Booth, but is offline at the moment
  • are working to get the system back up and running

Finance Committee

• Have submitted the form for property tax abatement
• As of APRIL 1st (not a joke) we are no longer paying for 2 properties!

Fundraising- Kate Goad

• Has been putting in a few more Walmart Grants
• Did receive matching funds from Verizon and Textron for donations from members
• We are working on more grants
• Get the lights on – through 4/1/20
• Making it Awesome – through 4/1/21

IT - Tom Bloom

• Most of the offsite stuff is working as it was
• Discovered a new problem with the door controls, but are working on it

Membership (and Community outreach)

• Need to fill the role
• Kim will start a new thread on this subject

Based on the renewal date, note gap in data (horizontal line), and daily data collection only started later.

Security (and Safety) - Ken Steadman

• The alarm is functioning
• Will automatically arm at night
• There are a few ways to trigger the system now
• Make sure to get an alarm code from Ken if you plan at being at Booth in the evening
• Working to upgrade the video camera system

Special Projects (and Makerfaire) - Nicole Kirkhart

• Makerfaire was cancelled for this year, but will keep the people that registered notified for next year
• Found the cattle car power wheels racer while cleaning out Douglas
  • needs some help getting back up and running

• • Lots of new projects coming up
    • Ham radio tower
    • Public garden

New Building Committees

Building Modifications

• Progress Report

Garage Sale Committee - David Springs

• Progress Report