How to be an Area Lead
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Jump to navigationJump to searchThis is a landing page for the area leads to describe how to do their job in case they are hit by a bus.
How to handle a budget (When do I ask the board? and for WHAT?)
How to create a budget (How to plan for next year, next five years, and the zombie apocalypse)
How to be angry at people (How to balance things going wrong in your lab, with the 'be excellent to each other' rule.
General care and feeding of your area (things every area needs)
General tools for caring for your area (Dom probably wrote this script to make your life easier)
Equipment Log
Contents
- 1 How to handle a budget (When do I ask the board? and for WHAT?)
- 2 How to create a budget (How to plan for next year, next five years, and the zombie apocalypse)
- 3 How to be angry at people (How to balance things going wrong in your lab, with the 'be excellent to each other' rule.
- 4 General care and feeding of your area (things every area needs)
- 5 General tools for caring for your area (Dom probably wrote this script to make your life easier)
- 6 Equipment Log
- 7 Event check-in tool
- 8 Gift Cards
- 9 Security system
- 10 Event creation tool
- 11 Group Copy tool
- 12 Makerspace authorizations tool
- 13 Meeting tasks list
- 14 Board decisions list
- 15 Public Photo Album
- 16 Waiver
- 17 Old
Event check-in tool
Access
- Direct link
- Event Team, Instructors, Directors, IT, Leads
- Requires a MakeICT email to access
How to use
- Click the link above and login with your Google account that is a member of one of the groups with access.
- Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
- Click on the class you're checking people in for and give it a minute to load the list of registrants.
- When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
- If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
- Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
- If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
Known issues
- You'll probably get rejected if you are logged in with more than one gmail account. Open the tool in a private window to avoid this issue.
Feature requests
- Digital/Online Waivers
- Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.
Gift Cards
Security system
Access
- https://security.makeict.org
- Chief Security Officer and delegates
Known issues
Feature requests
Event creation tool
Access
- eventcreator.makeict.org
- Event team
- Requires a Wild Apricot account to access
How to use
Known issues
- The "delete event" button does not notify attendees that the class is cancelled. It should only be used for fixing classes that were set up in error, or to cancel a class no one has signed up for.
Feature requests
- List of requested features
Group Copy tool
Access
- Direct link
- Administrators
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Makerspace authorizations tool
Access
- Direct Link
- Administrators, Laser-heads, Leads, Directors, IT
- Requires MakeICT email to access
How to use
- Log in with your MakeICT Google account
- Select the authorization
- Select the event to load attendees from
- Or manually enter the desired date and emails of authorizees
- Click the Authorize button next to each email address
- Sometimes this fails and you will need to hit Retry
Known issues
- Sometimes the authorization fails. If this happens you will be presented with a retry button to make another attempt. It can occasionally take several attempts before it succeeds.
- For some reason sometimes the google authorization with multiple logins will be stupid, and give a Page Not Found error
- If this happens open in a new private tab and login that way.
Feature requests
- List of requested features
Meeting tasks list
Access
How to use
- Wait for it to load. It's slow; be patient.
- Tasks are grouped by meeting date - each date is a link to the meeting minutes
Known issues
- Slow as molasses
Feature requests
- Speed it up
Board decisions list
Access
How to use
- Wait for it to load. It's slow; be patient.
- Decisions are grouped by meeting date - each date is a link to the meeting minutes
Known issues
- Slow as molasses
Feature requests
- Speed it up
Public Photo Album
Access
- Public link
- Requires MakeICT email account to access
How to use
- Click the link
- Join the folder
- Drag and drop
Waiver
Old
Orientation Sign in
Access
- Direct link
- Administrators, Onboarding team
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Member audit tools
Access
- Google Sheets
- Directors
How to use
- Directions on how to use it
Known issues
- List of known issues
Feature requests
- List of requested features
Area specific care and feedings-
How to lead the ERP lab - James S is especially slow and unlikely to be missed by a parked bus. Here is how to do his job.
