July 16th 2026
AGENDA
Opening and Mission Statement
- The regular monthly meeting of the MakeICT board of directors convenes in the MakeICT building.
- MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
Board Members:
- President: Andy Tannahill
- Vice President: Stephan Reckers
- Secretary: Paul Shackelford
- Director at Large: Joslin Laskey
- Director at Large: Randy Reynard
- Director at Large: John Vishnefske
Absent:
- Treasurer: Aaron Grindstaff
- Director at Large: Analicia Lopez
Members:
- Dean Day
- James Lancaster
- Rustin Atkeisson
- John Cummings
- Liam Blakely
- Tony Reid
- LaDeana Dockery
Standing Items
(Items that are standardized as part of every board meeting)
First Thursday Board Workshop
The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.
- This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
- This is also not an "anything goes" environment. Be respectful of others in the discussion.
- The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.
Reminders
When leaving an area:
- Make sure all windows are closed and locked
- Turn off the lights (except if one room’s lights are left on for security reasons)
- Turn off AC
Treasurer’s Report
None for this month
Approval of Previous Minutes
June 18th 2026 Board Meeting
Motion: Andy moves to approve the previous meeting minutes.
Seconded by: Randy
- Stephan votes: Yes
- Paul votes: Yes
- Joslin votes: Yes
- Randy votes: Yes
- John votes: Yes
Result: Motion passes.
@DECISION: June minutes are approved.
New Business
Liam for Breakroom Lead
- Cleanliness, stocking of stuff could use some improvement
- Andy is good with it
- Liam is okay with stocking
Motion: Paul moves to appoint Liam lead of the Breakroom and separate the breakroom from welcome area.
Seconded by: Andy
- Stephan votes: Yes
- Paul votes: Yes
- Joslin votes: Yes
- Randy votes: Yes
- John votes: Yes
Result: Motion passes.
@DECISION: Liam is now lead of the breakroom too, and the breakroom is separate from the Welcome Area.
Ceramics
- No bids on kick wheel, someone was interested at minimum bid so Tony is pursuing that.
Increase in Ceramics Budget for Clay/Glaze
- Can it be taken out of their budget, as it’s meant to be a pass-thru?
- We’re charging for reclaim now and getting a bit from that
- Going to set up an account where Evans can invoice us directly - this will help take it out of ceramics budget; we get a discount buying 200 lbs at a time
- QR code for payment?
- It’d be nice to balance the expenditures against the payments - someone to follow up Aaron
- May bump up price per bag to $25 to help with processing fee recovery
Motion: Andy moves to increase the ceramics budget $2,400 through the remainder of the year.
Seconded by: Randy
- Stephan votes: Yes
- Paul votes: Yes
- Joslin votes: Yes
- Randy votes: Yes
- John votes: Yes
Result: Motion passes.
@DECISION: Ceramics budget is increased through end of the year.
Tree Trimming
- We have a quote! Statement of work:
- Hackberry, Oak Tree Raising (up to 7’)
- Large Pin Oak Pruning
- Crabapple Pruning
- Pine tree blight/wilt treatment
- Large oak overhanging building
- Would garden have any use for the dead wood?
Motion: Paul moves that we approve tree trimming with a price to not exceed $4,525.
Seconded by: Andy
- Stephan votes: Yes
- Paul votes: Yes
- Joslin votes: Yes
- Randy votes: Yes
- John votes: Yes
Result: Motion passes.
@DECISION: Tree trimming approved with a NTE of $4,525.
Additional Tasks: Aaron to go get a couple more quotes, execute on the already received one if it’s the cheapest
Building Cleaning (quotes etc.)
Aaron hasn’t received a quote from Service Master
Friends University Volunteers
- Lots of areas have signed up; garden, textiles, ERP, stained glass, classroom
- Anything need a general deep cleaning? - yes, fablab
- Friday, August 14th 9:30-11:30 am
Grants:
- To resubmit accessibility grant for handicap parking and door accessibility the grant application needs to include actual bids. Rustin and Jai to put together SOW for RFP
- Need a broader approach to put together detailed SOW for all improvements to the building/property.
- For several other pending grants we’re waiting to hear back
- Textiles got an embroidery machine!!! Thanks to a grant/sponsorship (And I believe they had their first authorization on it 7/1)
Meeting Dates:
- Q3 member meeting - to be Sept 12th at noon
- Q4 member meeting (all business, no party): December 3rd at 7 pm
- Maker market and belated birthday party: December 5th
- Q1: March 14th at 1:59:26 pm
- Annual - June 12th, TBD on specifics
Random Discussion
- Adding projector screens in Room 2 (+projector), 4; maybe 3
- We can use grant money
Volunteer Events:
- ICT ComicCon Aug 29-30 - take the castle
- Drive Electric @ WSU - Sept 19th 10a-1p - would be nice to have a table
- Ren Fair - Sept 26th and 27th - James can’t help move castle for this one - will need a trailer, volunteers
- DIY Fair - we’re signed up for 3 tables - early november
Executive Session
Board enters closed session to discuss:
- Membership reinstatement for specific individual
- Proposing interview of the candidate by the board with security individuals present that have firsthand knowledge of the incidents that led up to suspension.
Insurance Renewal
Chose options to increase/include coverage for Inland Marine, Crime, Cyber Liability, Business Personal Property and General Liability Exposure
Motion: Paul moves that we increase coverage for Inland Marine, Crime, Cyber Liability, Business Personal Property and General Liability Exposure as outlined in the spreadsheet.
Seconded by: Stephan
- Stephan votes: Yes
- Paul votes: Yes
- Joslin votes: Yes
- Randy votes: Yes
- John votes: Yes
Result: Motion passes.
@DECISION: Insurance renewal passed.
