June 19th 2025

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, June 19th at 7:05 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

• President: Gretchen Koch
• Vice President: Dean Day
• Secretary: Paul Shackelford
• Treasurer: Aaron Grindstaff
• Director at Large: Eric Manda
• Director at Large: Aaron Norton
• Director at Large: Matthew Cleary
• Director at Large: Serena Oden-Powers

Members:

• Andy T
• Jaipal Chauhan
• Rustin Atkeisson
• Joe Pajor
• LaDeana Dockery
• James Lancaster

Thanks and Recognition

Thanks and recognition go to:

• Matthew and Larry for clearing out the boiler room and anyone who’s lugged stuff out.
• Mowers for mowing.
• Everyone who has helped out in metal shop
• Those who represented us at McConnell Con

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on July 1st. Please send blurbs to communications@makeict.org by June 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• If anyone is interested in reviving member of the month, feel free to write it and send it in

First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

Notes:

• This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
• This is also not an "anything goes" environment. Be respectful of others in the discussion.
• The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.

Board members are not required to attend, though they are strongly encouraged.

What happened at May’s workshop (6/5):

• We need a method of allowing contractors badge access
• Created job descriptions for board positions
• Planning for Annual Member Meeting

Brunch with the Board

This is an informal potluck gathering with members of the board and members to talk about whatever. As with how brunch normally works, these gatherings may not follow any predetermined agendas, and no votes will be taken.

Board members are not required to attend, though they are strongly encouraged.

Reminders

When leaving an area:

• Make sure all windows are closed and locked
• Turn off the lights (except if one room’s lights are left on for security reasons)
• Drain portable AC units (summer)

Area Reports

Ceramics

• Canvas tables re-covered
• Kiln needs new coils and temperature sensor

Electronics

• Ordered parts to help with powder coat oven repair

Fab Lab

• Resin printer issues mostly resolved

Garden

• Harvested 33 lbs of carrots! (including greens)
• Need to agree with facilities on water diverter setup for rain barrel

IT

• Gathering parts for automation projects

Jewelry

• People showing interest in enameling
• Completed two authorization classes
• Upcoming classes for casting, cabbing

Visual Arts

• Drawing classes started in June!
• More guest instructors lined up

Radio

• Antenna installed
• Vanity club callsign assigned: KS0ICT

Stained Glass

• Workshops upcoming in July - 3D, Morton system

Elections

• Still need more yes-es for a full board
• One for Secretary, one for at-large still remain open

Treasurer’s Report

• At a Glance
  • Income: 15,500
  • Normal expenses: 3,970
    • 26,000 to pay down Mortgage added to Equity in MakeICT.
  • Utilities insight: 1,800
  • Instructor pay: 270
  • Area expenses: 1,664
  • Pex expenses: 3,000
  • Total expenses: 36,700
  • Cash negative by 21,200

• Consider changing this report to a P&L of some type for future meetings
  • Provide more resolution on our situation

• Projects in Progress
  • $3,500 spent of $6,000 from the Collins grant to improve ventilation in the metal shops and wood shops. Could be used for Resin ventilation.
  • Looking at Evergy rebate for changing fixtures to LED. Waiting on the final count and install.

Approval of Previous Minutes

May 15th 2025 Board Meeting

Motion: Paul moves to approve the minutes as stated.

Seconded by: Serena

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes.

@DECISION: May 15th minutes are approved.

Old Business

(Items brought up for discussion at a previous board meeting that haven’t been resolved, in order of priority)

Motion from last board meeting:

  Aaron Grindstaff moves that all current board members are responsible for explaining to all membership that janitorial service is only for common areas and that all members are responsible for cleaning the entire space.

• How is this going?
• We had lots of discussion about continuing cleanup days regardless of hiring a janitorial service. There hasn’t been one since May 10th.

Discussion:

• We should continue member cleanup days
• Focus on the workshops, not the common areas

New Business

(Items that haven’t yet been raised for discussion, in order of priority)

Contractor Badge Policy (potentially modifying Badge Policy and Building Access Policy)

• Can we just pass a fix allowing temporary membership for contractors visiting regularly? And sunset it?

Discussion:

• Policy is currently setup for “members” and “guests”, not organizations
• Badge misuse?
• Physical key? - what if the alarm is set?
• Put a badge in a lockbox?

• Need to figure out how it contradicts other policies, whether we want it to supersede other policies

Motion: Serena moves to add the following to the Building Access Policy: “Membership for the purpose of badge access will be granted to the Service Master cleaners using the grace period granted by Wild Apricot, to expire on Sep 1, 2025."

Seconded by: Matthew

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: No
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes

@DECISION: Building Access Policy to be updated as stated above.

FabLab Access Policy Update

To accommodate the addition of Resin 3D Printing, a couple of changes are needed to the FabLab Access Policy

• Change current instances of “3D Printers” to “3D Filament Printers” (1 each in header, paragraph)
• Add the following header and paragraph:

===3D Resin Printers=== *

Use of the 3D Resin Printers requires authorization by an approved instructor. Classes will be offered on a regular basis for those who need them.

Motion: Paul moves to modify the FabLab Access Policy as stated above.

Seconded by: Serena

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes.

@DECISION: FabLab Access Policy modified to include 3D Resin Printers.

Annual Meeting

• We’ll need a person to take notes - Gretchen can do it.

Things needed for annual meeting:

• Handle for raffle thingy
• Bean bags - Jai can bring, Asra may have made some?
• Do we have people wanting to donate classes
  • LaDeana willing to teach an Autodesk Fusion class
  • Andy for a resin 3d printing authorization class
  • Coasters - Preston Warden
  • Spoons - Jim Barth
  • Segmented bowl - Woodturners
  • Sunflower quilted panel - Bonnie C.
  • Two rings - amethyst and garnet silver rings - Jewelry ring
  • the secretary position - just kidding
  • six months o’ membership

Gratuitous discussion on boards and terms and such

Not that that’s a bad thing

2024 Taxes

On the drive at: https://drive.google.com/drive/u/2/folders/1Sqf-CuO7_zOk4HA0QDxvmbDwBElb98mg

Discussion:

• Why are there 2022-2023 names?
• CPA will update to current names

Motion: Aaron Grindstaff moves to have a meeting on Thursday, June 26th to approve the taxes.

Seconded by: Dean

• Dean votes: Yes
• Paul votes: No
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: No
• Eric votes: No
• Serena votes: No

Result: Motion fails.

@DECISION: Will not have a special meeting to file taxes next week.

Executive Session

• Board enters into executive session for 10 minutes to discuss a scholarship.
• No action taken in executive session

Scholarship

Motion: Paul moves to approve a scholarship for a duration of six months.

Seconded by: Serena

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Yes
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes.

@DECISION: Scholarship approved for a duration of six months.

Motion: Paul moves to have the president contact the current lingering scholarship recipient and let them know their current scholarship will end in three months unless they reapply for a scholarship.

Seconded by: Eric

• Dean votes: Yes
• Paul votes: Yes
• Aaron G votes: Abstain
• Matthew votes: Yes
• Aaron N votes: Yes
• Eric votes: Yes
• Serena votes: Yes

Result: Motion passes.

@DECISION: Scholarship recipient to be notified of winding down status unless they reapply.