March 19th 2026

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

• President: Andy Tannahill
• Vice President: Stephan Reckers
• Treasurer: Aaron Grindstaff (virtual)
• Secretary: Paul Shackelford (virtual, from KC)
• Director at Large: Cooper Cummings
• Director at Large: Dean Day
• Director at Large: Piper Thomas
• Immediate Past President: Gretchen Koch

Absent: Tessa Garlough-Jones

Members:

• Liam Blakely
• James Lancaster
• LaDeana Dockery
• Rustin Atkeisson

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on April 1st (no joke!). Please send blurbs to communications@makeict.org by March 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• If anyone is interested in reviving member of the month, feel free to write it and send it in

First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

• This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
• This is also not an "anything goes" environment. Be respectful of others in the discussion.
• The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.

March Workshop Recap

• Discussed a lot of the things up for vote tonight

Area Updates

Ceramics

• Have a full throwing class going, will probably increase offering frequency
• Changed coils in the bisque kiln and it's performing a lot better
• Going through lots of clay, may have to stop providing a discount

FabLab

• Two new computers here for connecting to the lasers; they can run Windows 11!

Gallery

• April 4th - reception for Wichita Sculptors Guild and they will have a show running through April

Garden

• Open house went well

Jewelry

• Water torch was flooded and has been fixed.
• Cabochon class coming up

Metalshop

• Plasma cutter is back up and running.
  • Computer case was full of debris, needs to be encased better
• Bridgeport, waiting on parts, should be done in April

Radio

• Planning in case we get NASA grant
• Maker Monday sessions continue to be well attended
• Meshtastic meetups are happening

Stained Glass

• Have a class going, half of it is non-members
• Next class in May will be advanced, may switch it to a basics class if not enough register

Fundraising

• Lots of grants still in work. Meeting 3/10 to finalize Wallace grant application for ADA and streetside parking.

Inventory

• Have a new printer, set up for inventorying on Saturday

Classroom

• How to teach a class class 3/10

Facilities

• Floors are polished
• New quotes for electrical, ServiceMaster (see items below)
• $985 from scrap run
• Transformer is sitting on a broken pad and needs to be addressed; if it ever goes out, Evergy won't put one on the old pad.

Reminders

When leaving an area:

• Make sure all windows are closed and locked
• Turn off the lights (except if one room’s lights are left on for security reasons)
• Turn heat to 60 degrees

Treasurer’s Report

TBD

Approval of Previous Minutes

February 19th 2026 Board Meeting

Motion: Stephan moves to approve the previous meeting minutes.

Seconded by: Andy

• Stephan votes: Yay
• Paul votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: February minutes are approved.

New Business

Thanks!

• Everyone who has been working on grants
• Stephan for covering for Paul tonight
• Everyone who represented us at the St. Pat’s parade
• Everyone who helped out at the Garden Open House

Election Committee

We have an election coming up in conjunction with our Annual Meeting. Paul Shackelford is willing to chair the election committee. LaDeana Dockery and Dean Day have volunteered to join the committee. We would also welcome any additional members - we do generally operate under the idea that being on the Election Committee excludes running for a position.

Motion: Cooper moves to create the election committee and appoint Paul S. as the chair and LaDeana and Dean as the assistants

Seconded by: Andy

• Stephan votes: Yay
• Paul votes: Abstain
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Paul is election committee chair, LaDeana and Dean are assistants.

Maker Market/Annual Meeting Venue

There has been discussion of hosting our Annual Meeting at WAVE and doing a Maker Market alongside it. This would have a cost and contract associated with it.

Discussion:

• Date for the market is tentatively planned for Saturday 6/13. We’d have to put a $1k deposit down and get a contract drafted and signed. Total cost $2.5k ($500 of which is for 2 security guards)
• Proposed cost for vendors would be $50 for members and $75 for non-members. Rustin has drawn up a vendor agreement that needs to be reviewed and finalized.
• Cooper raises the concern that we’d need to have enough vendors/people attending to cover the expense.
• Rustin mentioned reaching out to Groover to gauge interest in them having a booth and they weren’t interested, but will be there otherwise.
• James raised concern about overall cost as well, but also mentions that on its own shouldn’t be the sole deterrent.
• Stephan raised that if we’re moving forward we have to move fast to get the word out and put materials together
• Gretchen raised that one of the biggest headaches in the past has been contract negotiations with the vendors. And we’ll need to be prepared to meet the obligations stated in the contract.
• Dean mentioned that vendors will have to provide their own tables/chairs.
• Vendor Agreement: https://docs.google.com/document/d/1VEVnSpmomZRJp88DJnAsAowVWu5ueUVs/edit?usp=sharing&ouid=109402023692581537088&rtpof=true&sd=true
• Vendor Layout: https://docs.google.com/presentation/d/1c09M79dljBhaJCWfKwR07arYqfRQW_ZT3fNZIA11MGw/edit?usp=sharing

Motion: Dean moves to proceed based on what we know now and agree to the downpayment and the total overall cost not to exceed $3k without additional vote.

Seconded by: Stephan

• Stephan votes: Yay
• Aaron votes: Abstain
• Paul votes: Yay
• Piper votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Moving forward with Maker Market; costs not to exceed $3k without additional vote.

Electrical Bids

We had a couple bids for electrical work that were discussed at the February board meeting - we decided to go get a couple more bids. JaiPal has received additional bids from Decker Electric and Eck Services.

Bid folder: Metal Shop Elec. Bids 2-2026

Discussion:

• Decker-$4,550
• Shelley- 1750+1950+1200= $4900
• Lit-$6,985.56 (includes Pavillion)
• Eck-$7,476.04

• Motion needs to include specifics beyond just company in terms of which parts of the bid/projects we want to proceed with
• We looked at the Decker proposal and contemplated making a change to it and removing “Disconnect and remove (1) existing 20A, 3Ph circuit to a machine next to the existing panel”, however, after checking the panel we don’t have enough space to add the other items in the proposal

Motion: Piper moves to proceed with the Decker bid as is including sales tax that isn’t included in the current bid.

Seconded by: Dean

• Stephan votes: Yay
• Aaron votes: Yay
• Piper votes: Yay
• Gretchen votes: Abstain
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Metalshop electrical work to proceed with Decker Electric.

Breakroom Lead

Someone should have reached out to Richard Owens to see if he wants to be lead by now. This should be either a motion to make him lead or roll the area into the Welcome Area.

Discussion: Piper will reach out to Richard.

Lounge Budget

Liam has asked for a budget to address some issues in the lounge. The lounge currently does not have a budget.

Discussion: Liam submitted a budget for $54, Andy suggested approving $100 to give some buffer.

Motion: Cooper moves to give the lounge $100 in their budget.

Seconded by: Andy

• Stephan votes: Yay
• Aaron votes: Yay
• Paul votes: Yay
• Piper votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Lounge given a $100 budget.

Garden Budget Requests

Piper presented an updated budget at the workshop and is asking for $1,053 more. In the original 2026 budget, Garden was allotted $500 for the year.

Budget: https://docs.google.com/spreadsheets/d/1NIFvdkten8N_xCeuiJPBK5QK6_xNzW-F3z7M22Ksq-Y/edit?usp=sharing

Motion: Aaron moves to approve the budget increase by an additional $1,053 for 2026

Seconded by: Paul

• Stephan votes: Yay
• Aaron votes: Yay
• Paul votes: Yay
• Piper votes: Abstain
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes

@DECISION: Garden to receive an extra $1,053 in their budget for the year.

No Smoking

There's been concern about smoking at MakeICT. We do not actually have a policy regarding this outside of the Garden Committee having a rule for no smoking in their space due to concerns over poisoning their plants.

Here is a draft policy: https://docs.google.com/document/d/10spRFDH_Y7I1N4_Jm8XODjJw5_JIACBmnFyn9vJsEvw/edit?usp=sharing

To go along with this, approval of a policy would also include approval of up to $500 for Facilities to hang signs as they see fit around the area to advertise that MakeICT is a smoke-free zone except for the designated areas.

Discussion:

• Conversation around cost. Proposal seems high and the conversation landed on $100 should cover it.
• Gretchen proposes to change the language in the policy to exclude the last line as it appears redundant since “illegal activity” is already covered in our core principle.
• Discussion around details about how far from the door the designated area should be and how it should be stated in the policy (10ft and 20ft)
• Policy was changed during the discussion from 2 to 1 designated smoking area

Motion: Andy moves that we adopt the smoking and vaping policy and approve $100 to procure signs.

Seconded by: Piper

• Stephan votes: Yay
• Aaron votes: Yay
• Piper votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Smoking and Vaping Policy passes and $100 allocated to procure signage.

Modifying ServiceMaster Contract

We have a new quote from ServiceMaster - $875/mo - drop carpets to quarterly and floor polishing to annual; other scope stays the same

Discussion:

• Dean wants to terminate the agreement.
• Some opposition if no replacement is in place before terminating it.
• Aaron proposes to instead drop Service Master to common areas (incl. bathrooms) only. No quarterly carpet cleaning & no annual waxing. For the next board workshop we can talk about desired scope and put out requests for bids.

Motion: Dean moves to terminate the agreement in its entirety and table a discussion for replacement until the next board workshop.

Seconded by: Gretchen

• Stephan votes: Nay
• Aaron votes: Abstain
• Piper votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Contract with ServiceMaster terminated.

Revoking Keycard Access

Revoke key access for members following policy violations. Reactivation of key access depends on response from said member to the board.

Discussion:

• Details discussed in executive session

Motion: Stephan moves to proceed as discussed in executive session (see summary)

Seconded by: Cooper

• Stephan votes: Yay
• Aaron votes: Yay
• Paul votes: Yay
• Piper votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Abstain

Result: Motion passes.

@DECISION: Security will communicate with member about revocation of key access.

Maker Market Vendor Contract

We reviewed and updated the Vendor agreement: https://docs.google.com/presentation/d/1c09M79dljBhaJCWfKwR07arYqfRQW_ZT3fNZIA11MGw/edit?usp=sharing

Motion: Stephan moves to approve the vendor contract after having made the edits to the agreement.

Seconded by: Andy

• Stephan votes: Yay
• Piper votes: Yay
• Gretchen votes: Yay
• Cooper votes: Yay
• Dean votes: Yay

Result: Motion passes.

@DECISION: Vendor contract approved for Maker Market.